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  • Posted: Dec 31, 2024
    Deadline: Jan 6, 2025
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  • Never pay for any CBT, test or assessment as part of any recruitment process. When in doubt, contact us

    Optimum Options Ltd is your one-stop for all your Business Partnership needs in Human Resources, our focus being East and West Africa and beyond. We have a highly-skilled, knowledgeable, experienced, and competent HR consulting professionals who provide a hassle-free solution to the time-consuming matters affecting your business. We bring professionalism to ...
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    Certification Manager

    Main Duties and Responsibilities:

    • The specific roles, tasks and responsibilities of the Certification Manager are: –
    • Management of the Audit and Certification program of all the producers registering and applying for certification within the organized yearly calendar of activities and audit reports are provided to the Certification Committee, for review to ensure that only those that deserve are awarded certificates.
    • In-charge of the KFC Certification Body operations: Ensuring that the Certification Body yearly calendar of audit and certification activities and schedules are effectively implemented for efficient delivery of services within the yearly budgets.
    • Receiving and initiating the resolution of complaints and appeals arising from audit and certification activities from the producers: –
    • Acknowledging receipt of the complaints within the set timeframes.
    • Dealing with all complaints from the producers on Certification Scheme operational activities such as audit performance or mismanagement.
    • Forwarding the complaints based on the Certification Scheme Standards (FOSS), Principles, Compliance Criteria, Scope, Rules and Procedures from the producers and other stakeholders objecting the interpretation of the standards to the Scheme Manager to be dealt with by the Technical Committee and the Board of Directors.
    • Receiving the recommendations from the Technical Committee from Scheme Manager and communicating the feedback to the Certification Committee and the producers (complainants) with the set time frames.
    • Ensuring that lead auditors are trained on GLOBALG.A.P. FO, KFC FOSS and Quality System Regulations.
    • Monitoring, training and updating the Certification Committee members to ensure they are performing their role, task and responsibilities with good knowledge and understanding of the Committee Terms of Reference, KFC FOSS and Certification Scheme Quality Regulations as per the yearly calendar of activities.
    • Ensuring the membership status of Certification Committee maintained is as per the Committee Terms of Reference.
    • Preparing and monitoring Key Performance Indicators (KPIs) for the audit and certification scheme members of staff and providing the performance reports within the time frames required by the KFC.
    • Periodically witnessing the auditors using the to gauge their performance against the current Lead Auditor skills evaluation checklist to ensure their competencies up lifted as required KFC Certification Scheme Quality System Regulations.
    • Monitoring the Integrity of the Certification Scheme auditing and certification staff to ensure that the audit and certification function maintains Objectivity, Impartiality, Uniformity, Confidentiality, Efficiency and Effectiveness; Good Image and Reputation; Acceptable and Applicable; and Sustainable, as the auditors perform the specific tasks on a day-to-today basis by ensuring that the auditors work within the KFC Ethical standards and professional conduct; auditing and certification procedures and as required by ISO/IEC 17065 standard.
    • Monitoring the KFC Certification Committee activities including but not limited to; the correct conduct of all the activities within the KFC Ethical standards and professional conduct; auditing and certification procedures and as required by ISO/IEC 17065 standard, among others.
    • Reviewing the audit reports before they are presented to the Certification Committee to ensure they are conducted within the requirements of the KFC auditing and certification procedures, ISO / IEC 17065 and key stakeholders Floricultural Sustainability Initiative (FSI), Sustainable Supply Chain Initiative (SSCI) and GLOBALGAP IFA.
    • Actively participating, guiding and clarifying all audit and certification matters to the Certification Committee as a member of the Certification Committee during the review of the audit reports for the purpose of making certification decisions.
    • Maintaining records arising from Certification Committee meetings that included but not limited to; the minutes, certification register, sanction letters, lifting sanctions, and attendance among others.
    • Organizing the Certification Committee meetings as per its yearly calendar of activities.
    • Mobilizing adequate resources (staff & others) for conduction of robust KFC FOSS audits and certification processes to maintain a strong and dynamic standard within the floriculture sub-sector meeting the needs of the market.
    • Ensure that the audits comply with applicable standards, regulations, and guidance and that resulting reports are fair, impartial, and useful.
    • Providing yearly audit and certification activity budgets requests to KFC with relevant appropriate resources to enable efficient delivery of services.
    • Actively participating in the Management Review Meetings with matters impacting on the performance of the KFC FOSS and Certification Scheme Quality System Regulations.
    • Managing and maintaining records on the following Certification Committee outputs: –
    • Preparation and dispatch of certificates.
    • Updating the register of certified producers.
    • Updating the certification status in the KFC website.
    • Ensuring that the GLOBALG.A.P. IT System is updated appropriately before and after the certification committee approvals.
    • Updating the certification status on the websites of approved market stakeholders e.g. FSI Floricode, Certifeye, and others that may be approved from time to time.
    • Preparation and dispatch of certification sanction letters as directed by the Certification Committee.
    • Participating and representing KFC interests in stakeholders Committees as approved by the CEO, without providing situations or matters of conflict of interest.
    • Linking the certification scheme with the civil society on matters related to gender and women empowerment. without providing situations or matters of conflict of interest.
    • Representing KFC in local and international forums, trade fairs and engagements in the market.
    • Maintaining up to date documents and records of the KFC certification scheme including the quality policies, procedures, work instructions, and other documentation required by the Council in an approved media e.g. online drive.
    • Ensuring that the audit reports and other audit related documents are available in the KFC audit and certification platform.
    • Carrying out any other tasks given by the Kenya Flower Council, so long as they do not contradict EN45011 or ISO/IEC 17065 principles or any stipulation set down by KFC Certification Scheme Quality System Regulations.

    Key Performance Indicators:

    • Effective KFC Certification Committee Activities including and correct conduct of all the activities of this Certification Committee as per Committee ToRs.
    • Updated register of certified producers after every Certification Committee meeting and the KFC website.
    • Internal staff trainings on GLOBALG.A.P. FO, KFC Standard and Quality System Regulations.
    • Representation of KFC at national and international forums, trade fairs and engagement in markets.
    • Benchmark reports of KFC certification scheme with other international standard and schemes.
    • Physical and environmental demands:
    • Significant periods of travel away from the workstation and working out of regular office hours.
    • Occasional exertion of force (e.g., picking up and carrying paper files/reports, a laptop) may be necessary.
    • Good manual dexterity required to use common office equipment (e.g., computers, copiers/scanners).

    Qualifications and experience:

    • The qualifications and education required include: –
    • At least a MSc. degree in Horticulture or Bachelor of Science in Horticulture.
    • At least 7 years’ experience in a Lead Auditor position within the scope Flowers and Ornamentals.

    go to method of application »

    Lead Auditor

    Main Duties and Responsibilities:

    • Responsible for implementing D1.0-Document and record filing procedure; to ensure update files of all quality policies, procedures, work instructions, and documentation required by The Kenya Flower Council Certification Scheme.
    • Preparation of certificates for the producers (Farms) after the quarterly certification committee meetings within required timelines.
    • Conducting the Certification Scheme Quality System Regulation annual internal audits for compliance to ISO/IEC 17065 Standard, among other standards KFC is required to adhere to.
    • Implementation of re-certification and certification farm audits to assess compliance with the KFC Standards applicable within the KFC certification scheme and also maintain the competency and knowledge of the standard.
    • Preparation of timely and accurate reports on such inspections in accordance with ISO/IEC Guide 65, KFC auditing procedures and GLOBALG.A. P timelines and system requirements.
    • Confirm and ensure timely follow ups and Corrective Action Reports (CAR) on the same are prepared.
    • Preparation of the KFC farm audit reports for the Certification Committee for the producers.
    • Participate in the revision of the standards to meet the required levels as new issues arise.
    • Monitor correct use of the Logos applicable to KFC Certification Scheme.
    • Carry out any other tasks given by the Kenya Flower Council CEO so long as they do not contradict EN45011 or ISO /IEC Guide 65 principles or any stipulation set down by The Kenya flower Council QMS and auditing procedures.

    Key Performance Indicators:

    • Level of satisfaction of members by the auditor’s support.
    • Up to date files of all quality policies, procedures, work instructions, and Documentation required by The Kenya Flower Council.
    • Number completed audit that have been reviewed and approved by the certification manager.
    • Number of corrective action reports followed up to ensure improvement by members.
    • Physical and environmental demands:
    • Position entails significant periods of travel away from the work-station and working out of regular office hours.
    • No heavy lifting is expected, though occasional exertion of force (e.g., picking up and carrying paper files/reports, a laptop) may be necessary.
    • Good manual dexterity required to use common office equipment (e.g., computers, copiers/scanners).

    Qualifications and experience:

    • Minimum Bachelor of Science in Horticulture, Agriculture, Environment, Agronomy.
    • Three years working experience as internal auditor, Lead Auditor or compliance position.
    • Training and experience in Quality Management Systems ISO 9001 Lead Auditor, Social Accountability SA8000 Lead Auditor, Environmental Management Systems ISO 14001 Lead Auditor., Food Safety Systems ISO 22000 Lead Auditor, Occupational Health and Safety Management Systems (OHSAS 1800) Lead Auditor and GLOBALG.A.P. IFA Online test.

    Method of Application

    If you meet the above criteria, submit your CV and Cover Letter. Address your email application with the title of the position you are applying to: recruitment@optimumoptions.co.ke

    Mention clearly the Position and Location in the subject line. The email should not be larger than 2 MB. Deadline: Monday 6th January, 2025.

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