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  • Posted: Jun 11, 2021
    Deadline: Not specified
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  • The International Rescue Committee is a global humanitarian aid, relief and development nongovernmental organization.
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    Finance Officer – West Pokot

    Job Details

    Finance Officer will be responsible for ensuring IRC systems and procedures of internal controls are followed when supplying financial transactions and ensuring there is enough cash to implement the program activities.

    Responsibilities:

    Field Finance Reporting

    • Ensure all cash books are closed and cash count conducted every month end.
    • Ensure all bank books are closed and the period bank statement acquired at the end of the month.
    • Prepare cashbook spreadsheets to upload stage ready for review by Senior Finance Officer before submission to Nairobi Finance.
    • Rubber stamp ‘paid’ on all such documents once checks and cash vouchers are signed before filing.
    • Maintain an organized, well documented (all files must be labeled accurately and transparently) and sequential filing system for all disbursement vouchers. Ensure that files with original documentations are sent to Nairobi monthly and scanned copies stored safely in the box folder.

    Bank and Cash Management

    • Maintain petty cash at the set limit always ensuring no cash shortage.
    • Ensure that all cash received is duly receipted, coded, and promptly banked.
    • Perform supervised petty cash counts every Friday.
    • Ensure that payments are fully supported and are authorized at set limits as per IRC Kenya delineation chart before disbursement.
    • Make payments to vendors, MOH and staff through Citi direct platform ensuring the payee and the Mpesa details are as attached in the payment document.
    • Update the online BVA platform after reviewing a document and tick paid when payment is done.
    • Assist in preparation of bank reconciliation statement monthly.
    • Monitor and track cash advanced to program and support staff monthly ensuring that liquidation reports are prepared, and correction journals raised ready for review by Senior Finance Officer.
    • Work with the Sector heads, help them develop accurate cash Forecasts and prepare monthly Cash Transfer Request (CTR).
    • Monitor cash usage and requirements and advise of possible unusual activities or requirements.
    • Be the contact person for all bank correspondences and liaise with the bank officials to resolve problems or facilitate improved services.
    • Ensure that all banks are immediately updated on changes on bank signatories.

    Budgets and BvA

    • Review funding allocation to enable proper guidance to programs and proper coding.
    • Closely Monitor all grants to ensure there are not over/underspends by checking expenditures on the Budget Vs Actual (BvA) Reports.
    • Review of actual vs. Budget results to ensure maximum utilization of budgeted amounts and to provide recommendations for realignment as required.
    • Attend Grant Opening, BvA review and Grant Ending Meetings.
    • Ensure all accruals at grant closure are accurate, valid, and promptly liquidated.
    • Work on Salary map and submit for review.

    Internal Controls

    • Review controls and monitor compliance with established procedures.
    • Prepare written reports which identify key issues and provide recommendations for improving control processes or procedures.

    Training and Support

    • Train staff on IRC Accounting procedures and requirements, assist the program team in Finance related issues and activities.
    • Review Financial data submitted, identify problems being encountered and recommend corrective action.
    • Be willing and ready to participate in field staff exchange programs.
    • Be receptive to the training IRC will give to develop your technical and professional competence.
    • Be adaptable and flexible with a view to taking on board new tasks and new assignments in due course.
    • To always act in accordance with IRC Policies, Kenyan Law and Standard accounting practice.
    • Any other duties as may be assigned by supervisor.

    Qualifications

    • Degree in Finance or Accounting
    • CPA III qualification
    • At least three years of finance and accounting experience in a similar position.
    • Knowledge of fund accounting, procurement, and financial management of US and GFFO Cooperative Agreements.
    • Knowledge of Microsoft Office software.
    • Excellent interpersonal, organizational, and time management skills
    • Supportive personnel management style and ability to work in and as a team.
    • Strong leadership skills
    • Excellent spoken and written English.
    • Fluency in Pokot will be an added advantage.

    go to method of application »

    Driver

    Job Details

    To provide all vital safe driving and fleet management in support to the field project activities in West Pokot field office and proceed with maximum efficiency while adhering to IRC’s Supply Chain Vehicle and Equipment requirements as per the Manual.

    Key Responsibilities

    • IRC Drivers are responsible for ;
    • The safe transportation of IRC personnel and materials.
    • The care and maintenance of IRC vehicles and their accessories.
    • Accurate filling and on vehicles onboard documentation.
    • Reporting

    Safety and Security

    • Ensure staff operate in a safe and secure working environment.
    • Make sure IRC vehicle(s) assigned to you have all the safety requirements for movement.
    • To ensure that there are fully stocked First Aid Kits available in all IRC Vehicles.
    • To ensure regular security check before authorizing any movement out of the field.

    Key Result Areas

    • Adhering closely to the IRC’s vehicle policies and procedures, including the use of seatbelts by all passengers.
    • Daily and pre-long distance vehicle checks, accurate upkeep of the vehicle’s log sheet.
    • Keeping vehicles cleaned, fuelled and mechanically maintained.
    • Checking and maintaining all vehicle accessories advising the Transport Officer of any defects or problems.
    • Updating vehicles on board tools, equipment including, jacks, spare wheels, wheel spanners, stereo, VHF/HF radios.

    Qualifications

    • O level of education
    • Valid driving license
    • Written and spoken English
    • Pass score on IRC driving test

    Required Experience & Proficiencies:

    • Two years work as a professional driver
    • No road safety-related fines or convictions
    • Detailed knowledge of road rules and regulations
    • Skills in minor vehicle repair
    • Proficient in spoken and written English, and basic numeracy.
    • Knowledge (or ability to quickly learn) of HF, VHF and satellite communications equipment.
    • Team spirit and problem-solving abilities.
    • Able to work independently.

    go to method of application »

    Supply Chain Assistant

    Job Description

    Supply Chain Assistant will work under the supervision of the Supply Chain Officer and should be a strong team member who can assist in the continued development of the logistics team and contribute to the further effective running of IRC programs.

    Key Responsibilities:

    Procurement

    • The implementation and / or maintenance of standard IRC Kenya procurement procedures.
    • Ensuring that procurement services are carried out in accordance with IRC Kenya and donor-specific polices.
    • Coordination with Finance, Admin, and program departments to ensure coordinated internal controls, timely payment of vendors and full, auditable support documentation.
    • Ensuring a transparent and responsive procurement process is implemented and maintained.
    • Routine communication, coordination, and planning with the relevant requesting staff / programs regarding the order and delivery of supplies.
    • Ensuring that all Supplies, services, and equipment required are delivered in time.
    • Establishment and maintenance of ethical, professional working relationships with suppliers.
    • Maintain supplier information for regularly purchased items and be advised of current market conditions.
    • Supervise staff, assigning of duties through Delegation, supervising the performance and regularly evaluating staff directly supervised by you.
    • Guide on procurement-specific issues or improvements.
    • Receive purchase request, process quotation, process purchase orders and payments.

    Warehouse

    • Make sure the warehouses looked after, ensuring that updating of stock records is done daily both on the Bin card and stock cards.
    • Certify that stores’ procedures are adhered to by all staff.
    • Ensure that there is Controlled access to all IRC stores verify stores premises are secure.
    • Have a well maintained stores filing system.
    • Make certain efficient storage and inventory system is maintained and review monthly stock reports.
    • Confirm office, residence, and store’s inventory is done monthly.

    Assets and Equipment management

    • Maintain a monthly updated asset register and make sure updated asset, inventory sheets are well kept.
    • Verify that all IRC property is well maintained. Also handle fleet.
    • Guarantee assets that are allocated to individuals are signed off on the equipment issue form.
    • Certify that the premises are well looked after.
    • Check that the movement of IRC assets is supervised, and the vital documentation is done when an asset changes its status.
    • Ensure that an up-to-date filing system for all assets maintained. Also review all monthly asset reports.
    • Recommend assets for disposal and ensure that the vital paperwork is prepared.

    Supply Chain Reports

    • Weekly PR Tracking status report, monthly Assets, Inventory and Fleet reports.
    • Data collection.

    Qualifications

    • Holder of minimum Diploma or equivalent in purchasing, supplies and management in business Management, Supply Chain management / computer literate.

    Required Experience & Proficiencies:

    • At least 3 years’ experience in procurement administration, preferably with a non- governmental or humanitarian international organization.
    • Strong interpersonal skills and ability to communicate clearly, coupled with ability to influence through negotiation skills.
    • Good writing and organizational skills.
    • High sense of integrity.
    • Excellent digital literacy and experience working with procurement software’s.
    • Cultural and diversity sensitivity. Proficiency in Pokot desirable.

    go to method of application »

    Nutritionists

    Job Description

    The IRC lead a multi-agency program of operational research to develop a simplified combined protocol for the treatment of severe and moderate acute malnutrition (Combined Protocol for Acute Malnutrition Study- ComPAS). The ‘Combined Protocol’ was tested in a detailed RCT in two countries: South Sudan and Kenya. The IRC is recruiting Nutritionists to be part of a Team to advance this protocol through and operational Pilot in West Pokot County. He/she will be part of the team implementing COMPAS.

    Working under the mentorship of the Nutrition Officer. The Nutritionist shall be responsible for the day-to-day liaison and implementation of the pilot and other nutrition activities at subcounty level Support ongoing Nutrition interventions that are not limited to COMPAS pilot implementation, MIYCN activities family MUAC.

    He/she will be responsible for day-to-day data compilation.

    Key Responsibilities

    • Assist, plan and support the MOH on staff training and COMPAS pilot, distribution of MUAC tapes to families in the targeted areas.
    • Collaboration with the ministry of health conduct trainings to M2MSGs on MIYCN practices.
    • In collaboration with MOH Train community health workers including CHEWs and CHVs on family MUAC and COMPAS approach.
    • Take part in the development of wok plans for the activities to be implemented.
    • Plan and conduct trainings on Growth Monitoring Promotion (GMP), IMAM and MIYCN to other mainstream health practitioners.
    • Support MoH nutrition teams to offer support through counselling to individuals with medical conditions including Comprehensive Care Clinic clients.
    • Compile and submit donor and IRC Nutrition Program weekly, biweekly, and monthly reports of all the activities implemented,
    • Support supervisor in Monitoring budget spending in line with spending plan and ensure diligence in grants utilization including timely spending and value for money.
    • Collaborate closely with Supply Chain Department in logistical program, supplies, procurement, and supervise supply control.
    • Support MOH on DQAs.
    • Any other duties assigned by the supervisor.

    Qualifications

    • Hold a minimum of Diploma in Food Nutrition and Dietetics from recognized institution.
    • Be registered with KNDI.

    Required Experience/Competences

    • Minimum 1year experience within an INGO/NGO in implementing emergency community nutrition.
    • Experience of Maternal infant and young child nutrition with strong BFHI/BFCI approaches.
    • Experience in nutrition survey and assessment.
    • Shown analytical, communication/ negotiation skills and ability to think strategically.
    • Experience in report writing and excellent digital literacy.
    • Ability to work in hardship areas (previous experience in a camp setting will be an added advantage)
    • Proficiency in Pokot desirable.
    • Flexible and positive personality.
    • Strong planning and implementation capacity.
    • Confident and capable negotiator, communicator, and networker.

    go to method of application »

    Nutrition & Office Manager

    Job Description

    The IRC led a multi-agency program of operational research to develop a simplified combined protocol for the treatment of severe and moderate acute malnutrition (Combined Protocol for Acute Malnutrition Study- ComPAS). The ‘Combined Protocol’ was tested in a rigorous RCT in two countries: South Sudan and Kenya. The IRC is recruiting a Nutrition Manager to be part of the Team to advance this protocol through an operational Pilot in West Pokot County. He/she will lead the day-to-day pilot implementation.

    Under the supervision of the Nutrition Coordinator (Technical Manager) and the Field Manager (administrative manager), Nutrition Manager shall be responsible for the overall implementation of the nutrition program in Westpokot County through systems support for the pilot of COMPAS protocol to the drought affected populations. IRC will implement COMPAS protocol to treat acute malnutrition in children under the age 5years and while using the standard IMAM guidelines to treat acute malnutrition in pregnant and lactating women, working closely with the MOH in Westpokot.

    The IRC will also support the MOH in promotion of mother infant and young child nutrition (MIYCN) through the community health volunteers. He/she will be responsible for leading nutrition activities, working with nutrition partners in Westpokot to pilot the Simplified approach while ensuring the daily running of activities The role will include close co-operation with local authorities and partners including INGOs and UN bodies.

    Key Responsibilities

    Programming

    • Work with MOH to Plan, strategies and implement the COMPAS pilot in Westpokot while Supervising and coordinating the implementation and monitoring of nutrition project activities in line with proposal targets and work plan timelines.
    • Provide technical assistance, supervision and mentorship to MOH and partner staff in screening, outreach, COMPAS, MIYCN.
    • Participate in inter-agency coordination at field level and represent IRC with local authorities when required.
    • Provide periodic reports as needed.
    • Lead and coordinate any nutrition assessment e.g., SMART, SQUEAC assessments
    • Participating in Nutrition Cluster meetings, conduct nutritional surveillance based on agreed methodologies including surveys, process monitoring, SMART, LQAS, SQUEAC and other rapid methods.
    • Train MOH and program staff on COMPAS
    • Plan and actively involve the community in marking recognized nutrition promotion related days e.g., malezi bora.
    • Coordinate the day to day running of the Westpokot operations and collaborate closely with the Field Manager for support.
    • Attend all health and nutrition coordination meetings and management meetings in the field.
    • Actively participate and initiate program design and development through proposal development.

    Human resource

    • Monitoring and supervising nutrition program staff to ensure work is performed efficiently.
    • Routinely supervise staff performance according to their job description and provide written feedback in a timely manner.
    • Review personnel issues and concerns and assist with resolving and implementing solutions.
    • Participate in recruitment and retention of nutrition program of staff as appropriate.
    • Foster integration of the nutrition program with other IRC programs in West Pokot .
    • Directly supervise the nutrition team in the performance issues and conduct PMEs.

    Supply chain

    • Work with the supply chain team to develop accurate and timely weekly, monthly, quarterly nutrition program procurement plans.
    • Monitor utilization of IRC nutrition supplies; supervise and track IRC nutrition sector assets and ensure timely reporting to WFP and MOH.
    • Review of all nutrition program purchase requisitions and program transport request.

    Monitoring and reporting

    • Work with MOH to supervise and make sure nutrition performance indicators are within the recommended standards. produce donor and program related reports in a timely manner.
    • Compile weekly, monthly reports and donor reports.

    Finance and Grant Management

    • Prepare spending plans for the program based on the available budget.
    • Attend and participate in monthly budget review meetings, with records of updated expenditure records and spending plans.
    • Ensure adherence to the nutrition program budget by reviewing expenditures and ensuring compliance to donor & IRC financial policies.
    • Provide recommendations and interventions to correct any identified deviations that impact on budget adherence.

    Other

    • Perform any other duty as advised by the supervisor.

    Key Result Areas

    • Successful roll out the COMPAS protocol in West Pokot and successful implementation of the nutrition program.
    • Supervise and ensure improvement and maintenance of public health nutrition performance indicators as per SPHERE/MOH WHO standards
    • Supervise all nutrition program expenditure against budgets and ensure an appropriate burn rate.
    • Ensure steady supply of all nutrition Therapeutic supplies in liaison with MOH.
    • Ensure nutrition surveillance and assessments are continuously conducted.
    • Timely submission of program reports monthly and donor reports.
    • Continuous capacity building of nutrition staff.
    • Represent IRC in nutrition & other partner meetings.

    Qualifications

    • A bachelor’s degree in Nutrition and Dietetics.
    • Extensive experience in administration and management as an administrative/ office Manager or similar position, most of which should have been spent working with an international NGO.
    • Master’s in Public Health Nutrition preferred.
    • Willingness to put in extra hours in emergencies.
    • Be registered by KNDI.

    Required Experience & Competencies:

    • A minimum of 5years of professional experience in nutrition, public health, nutrition planning and management and/or in relevant areas of maternal, infant and child health/nutrition care at program management level is required.
    • Good knowledge of global emerging issues on nutrition and management of acute malnutrition
    • Experience in designing and implementing nutrition surveys and other methodologies,
    • Knowledge in computer statistical packages such as SMART and basic data analysis skills.
    • Experience in leading innovative approaches to nutrition.
    • COMPAS Awareness is and added advantage.
    • Working in resource poor environment and complex emergencies.
    • Good analytical skills, sound judgment and the capacity to think and plan strategically, including the ability to produce high quality programs through development implementation.
    • Experience of supervising culturally diverse staff with varying in abilities, capacity and experience.
    • Flexible and positive personality.
    • Strong planning and implementation capacity.
    • Confident and capable negotiator, communicator and networker.

    go to method of application »

    Nutrition Officer

    Job Description

    The IRC lead a multi-agency program of operational research to develop a simplified combined protocol for the treatment of severe and moderate acute malnutrition (Combined Protocol for Acute Malnutrition Study- ComPAS). The ‘Combined Protocol’ was tested in a rigorous RCT in two countries: South Sudan and Kenya. The IRC is recruiting a Nutrition Officer to be part of the Team to advance this protocol through and operational Pilot in West Pokot County. He/she will be part of the team implementing the COMPAS, pilot implementation.

    Working under the mentorship and supervision of the Nutrition Manager, the Nutrition Officer will be directly responsible for the day-to-day oversight MOH liaison and implementation of the ComPAS IMAM & MIYCN protocols in the program which includes.

    • Coordination, implementation and working together with the Nutrition Manager to ensure that the program is running efficiently.
    • Working together with the Supply Chain Department, plan and procure family nutrition program supplies including RUTF, MUAC tapes
    • Together with the county and sub – county MOH, plan and conduct training health staff and on COMPASS, MIYCN and Family MUAC.
    • In coordination with county teams Coordinate the day-to-day implementation of MIYCN, family MUAC screening at household levels through community health workers and radio program.
    • In collaboration with ministry of health, plan for trainings for M2MSGs on optimal MIYCN practices during COVID- 19 Pandemic.
    • Participate in coordination meetings at County and sub-county level with the MOH and Partners including NIWG, CNTF and any other.
    • Support development of County work plans with the S/CHMTs and schedule joint supervisions to improve quality programming.
    • Prepare cash forecast in liaison with the other program staff in line with the work plans.
    • Ensure the expenditure is as stipulated in the budget lines and strict adherence to the budget limits.
    • Supervise budget spending to align with spending plan; ensure diligence in grants utilization including timely spending and value for money.
    • Implement comprehensive maternal infant and young child nutrition program (MIYCN) Baby Friendly Community initiative (BFCI) approaches.
    • Compile and submit donor and IRC Nutrition Program weekly, biweekly, and monthly reports of all the activities implemented,
    • Lease with Supply Chain Department in logistical Program Supplies procurement and Monitoring Supply control.
    • Attend & represent the Nutrition program in MOH meetings, CNTFs, Surveys and DQAs
    • Any other duties as assigned by the supervisor.

    Qualifications

    • Bachelor’s degree in Food, Nutrition and Dietetics from a recognized University.
    • Be a registered nutrition or dietitian KNDI.

    Required Experience & Proficiencies

    • Minimum 3 years’ work experience in emergency community nutrition and implementation.
    • Experience in MIYCN with strong BFHI & BFCI approaches.
    • Experience in nutrition survey and assessments
    • Good communication and interpersonal skills.
    • Strong report writing and team working skills.
    • Knowledge in computer packages and basic analysis skills.
    • Ability to work in hardship areas (previous experience in a camp setting will be an added advantage)
    • Flexible and positive personality.
    • Strong planning and implementation capacity
    • Confident and capable negotiator, communicator and networker

    Method of Application

    Note: Never pay for any training, certificate, assessment, or testing to the recruiter.

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