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  • Posted: May 15, 2024
    Deadline: Not specified
  • Never pay for any CBT, test or assessment as part of any recruitment process. When in doubt, contact us

    With operations in Africa, USA, UK,India and UAE, Techno Brain is the first indigenous African company to be assessed at CMMI Level-5, achieving highest quality standards for software development. Currently operating in 21+ countries, creating 1200 high tech jobs in the continent, Techno Brain has achieved leadership positions in areas such as Public Financial Management, Digital Identity Management, Tax & Customs, IT Training, Business Process Outsourcing, host of e-Government solutions and Digital products.
    Read more about this company


    Trade Operations Assistant


    We are seeking an experienced and results-driven Trade Operations Assistant who will assist with trade operations processes of the business.

    Required Skills & Experience:


    • A bachelor’s degree in any field related to Business, banking, and Importation.
    • Minimum 5 years of experience in managing trade operations and imported goods or any related/similar position.
    • Professional in using charts and making analysis reports.
    • Excellent communication skills & relations with all banks and full awareness of new banking rules that might arise.
    • Solid understanding of financial management & banking & central bank policies and procedures.
    • Fluent in the English language whether in reading, business writing and especially in international correspondence & professional emails.
    • Experience in international trade contracts in a way that secures and guarantees company rights.
    • Full awareness of Cost, Insurance, and Freight (CIF) and all international shipping agreements used in the transportation of goods between a buyer and a seller.
    • Full awareness of all kinds of documents related to import and banking with laws and regulations.
    • Full awareness of bank transfers & Electronic Funds Transfer (EFT) according to new laws and any new laws that might arise.
    • Full awareness of customs taxes according to new laws and being always of any updates that might arise.
    • Full awareness of customs & tax rules and regulations for best implementation methods.
    • Full knowledge and awareness of different types of shipping whether through air, land, or sea according to the type of goods with consideration to speed, cost, safety & Freight Cost.
    • Full awareness of the central bank of Kenya rules and policies including but not limited to Interest Rates, Inflation Rates, Official Exchange rates & credit facilities.
    • Good Understanding of general finance and budgeting, banking facilities, loans, L/C’s and best practices for companies small & big projects.


    • Assist in the trade operations processes, documentation, systems and interface with relevant internal and external counterparts.
    • Assist in the preparation, review, editing of contracts and addendum to commercial standards and business expectations.
    • Issue and manage Letters of Credit for purchases and sales – tracking and resolving any arising issues.
    • Coordinate and manage contract/ trade re-cap/ shipment planning & LC execution with suppliers, logistics operations teams.
    • Assist in daily trade operations and resolve any contract/ shipment and LC related issues.
    • Assist in resolve quality-claims (off spec), partial loading (dead freight), non performance or default (cancellation), delay or postponement, and any other contract related problems in coordination with suppliers/customers.
    • Work with the Trade Operations Manager to manage tenders (procurement/sales) participation – prepare required documentation and arrange prepayment, earnest money, performance bond as applicable.
    • Assist the Trade Operations Manager by providing monthly shipping reports, and other insight reports and analysis for management to monitor and grow the business.
    • Assist in maintaining an active dialog with customers and suppliers to ensure smooth and accurate execution of product contracts.
    • Assist in ensuring all operations are carried on in an appropriate, cost-effective way.
    • Improve operational management systems, processes, and best practices for all operational activities on importation and banking.
    • Arrange shipping details, import licenses, customs declarations, shipping, and routing of product.
    • Expedite import arrangements and maintains current information on import tariffs, licenses, and restrictions.
    • Ensuring that all operational company practices and day to day operational work are complying.
    • Identify gaps with Import compliance manual, recommend and implement improvements.
    • Assist with cross-functional projects related to import transactions.
    • Develop, manage and maintain strong mutually beneficial relationships with external stakeholders

    go to method of application »

    Assistant Accountant- GL

    Job Purpose:

    The Assistant Accountant- GL & Fixed Assets is responsible for maintaining accurate records of assets, recording asset additions and disposals, calculating resulting gains and losses; tracking asset movements, preparing month-end journal entries arising from fixed asset activities and computing depreciation.

    Key Responsibilities:

    General Ledger:

    • Review all expense general ledger accounts and passing the appropriate journal entries to ensure that capital items are not expensed.
    • Prepare and upload all general ledger (GL) journals for all transactions going through the GL in the month.
    • Prepare and maintain up to date prepayments and accrual schedules and ensure that they give a true reflection of the general ledger.
    • Prepare timely monthly reconciliations of balance sheet accounts for prepayments, accruals and selected inventory accounts on a monthly basis and as may be required.
    • Entering financial data such as accruals, deferrals, reclassification, and interdepartmental entries into the ledger on a monthly basis, as well as preparing reports
    • Reviewing and performing account analysis to ensure that journal entries and balances are correct.
    • Performing and reviewing ledger sub ledger reconciliations for all balance sheet items.
    • Generating fixed asset register and fixed asset movement schedule which ties to the General Ledger.
    • Assisting in instituting financial controls (including end of day, end of month procedures) that are aimed to ensure integrity of financial data capture and aide in the process for regular reconciliations.
    • Reviewing supporting documentation for accounting transactions.
    • Keeping abreast of regulatory requirements and best practices in accounting.
    • Preparing management accounts including balance sheet and profit and loss statement and budget analysis.

    Fixed Assets:

    • Record fixed assets by creating and supervising a system of procedures, forms, and controls.
    • Effective maintenance of the company’s fixed assets and depreciation schedules.
    • Allocate tag numbers to fixed assets to effectively track them from time to time.
    • Record in the accounting system newly acquired fixed assets.
    • Coordinate disposal of obsolete fixed assets in conjunction with the procurement team and passing the requisite journals to record the disposals in the system.
    • Track, compile, and record project costs in fixed asset accounts; close out the accounts at the completion of the projects.
    • Perform reconciliation of fixed asset ledger balance with the general ledger.
    • Perform depreciation calculation for all fixed assets.
    • Perform revision and update on the detailed schedule of accumulated depreciation and fixed assets.
    • Track assets movements by ensuring all transfers are initiated and completed online to have an accurate asset register.
    • Coordinate physical verification of fixed assets as per policy and reconcile to the asset register.
    • Provide Fixed Assets management reports.
    • Create fixed asset related audit schedules and collaborate with auditors on their assignments.
    • Ensure that all assets are insured by preparing a schedule of fixed assets for insurance, renewal every financial year and subsequently send any new asset acquisition to the insurer for addition to insurance schedule.
    • Coordinate insurance claims for lost or damaged assets as per insurance policy.
    • Prepare schedules required for tax computation purposes as and when required to ensure that proper and maximum possible capital allowances are claimed periodically.
    • Justify any adjustments to fixed assets with proper analysis of the impact it has on depreciation.
    • To reconcile fixed assets register to the general ledger on a monthly basis breaking down major categories of assets into cost, depreciation and net book value.

    People Management & Leadership

    • Strive for personal development by engaging in learning and seeking coaching and feedback on a regular basis.
    • Contribute to team efforts by demonstrating responsibility, respect and accountability.
    • Develop good relationships with team members, supervisors and managers while contributing time, energy and ideas to team efforts and meetings..

    Client Engagement and Management:

    • Develop, manage and maintain strong mutually beneficial relationships with external stakeholders e.g., auditors, banks, auditors, tax authorities etc.


    • Bachelor’s degree in accounting, Finance, or business-related field.
    • Certified Public Accountant (CPA) or Chartered Accountant (CA) certification.
    • At least 2 years  of progressive accounting experience with at least 1 year on AP/AR management
    • Experience in the Oil and Gas industry is preferred but not required.
    • Strong computer skills, including proficiency in Microsoft Excel and accounting software and experience using financial systems e.g., ERP systems.
    • Knowledge of GAAP, IFRS, and other relevant accounting standards.
    • Strong financial, risk, client, people-management and leadership skills.
    • Strong attention to detail, analytical, communication, interpersonal, and organizational skills.

    Governance and Operational Risk Management  

    • Accountability for role specific duties and responsibilities as defined in various Company Guidelines and Policies:
    • Standard Operating Procedures (SOPs)
    • Accountabilities and Delegated Authorities Matrix
    • Business Requirement Document (BRD)
    • Performance Management Policy
    • Risk Management Policies and Procedures
    • HR Policies and procedures Code of Conduct and Ethical Practice.

    Method of Application

    Please email your CV to indicating the position applied for. Only shortlisted candidates will be contacted.

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