Open Jobs at Harleys Limited

KEY RESPONSIBILITIES

• Marketing: Analyse tenders to understand requirements and use insights to benefit the company. Develop and align buying processes for each account. Map therapeutic needs of key accounts to identify gaps and opportunities. Lead communication with institutions during currency fluctuations to manage price adjustments while retaining clients. Collect and report key sales data to support decision-making.
• Market Monitoring: Conduct market research to determine market requirements for existing and future products. Track and evaluate competitors’ marketing activities. Analyse the market trends, product performance and oversee the launch of new products.
• Customer Relationship and Management: Stay informed about new trends in Marketing and Communication as well as maintain strong customer service relationships.
• Service Excellence: Attend to specific needs of internal and external customers as well as third parties and ensure requests are addressed promptly and in line with service standards. Ensure service levels meet expectations and report any issues affecting performance to management. Collaborate with management on service excellence initiatives.
• Compliance: Ensure adherence to all relevant company policies, procedures and governance frameworks.
• Reporting: Maintain accurate records of service and maintenance activities using the appropriate systems and provide timely reports as required.
• Adaptability and General Support: Demonstrate initiative, resilience and a proactive mindset. Embrace change and support additional responsibilities in finance or accounting as may be assigned by management in line with evolving business needs.

QUALIFICATIONS & EXPERIENCE

• Bachelor’s Degree in Science-related course.
• Minimum of 5 years of experience in pharmaceuticals sales and marketing, with at least 2 years in institutions or key accounts.
• Solid knowledge of key institutions within the sector.
• Proven experience in marketing functions, with strong analytical reporting, presentation and business review skills.
• Excellent written and verbal communication skills, with the ability to engage stakeholders professionally and resolve issues collaboratively.
• High level of integrity, discretion with customers’ data, and the ability to manage competing priorities while maintaining accuracy and meeting deadlines in a fast-paced environment.

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KEY RESPONSIBILITIES

• Payroll Administration: Process monthly payroll accurately and on schedule. Enter, verify and maintain employee payroll data, including salary adjustments, overtime, allowances, deductions and benefits. Manage payroll-related expenses, ensuring proper posting and allocation. Perform monthly payroll reconciliations to identify and resolve discrepancies. Review and approve payroll journal entries before posting to the general ledger. Conduct general ledger to payroll reconciliations monthly.
• Statutory Compliance & Reporting: Ensure timely remittance of statutory deductions (PAYE, NHIF, NSSF, Pension, etc.). Prepare and submit accurate tax filings, reconciliations and compliance reports. Stay up to date with changes in payroll laws, tax regulations and employment legislation. Ensure company payroll practices align with labour laws and statutory requirements.
• Employee Data & Records Management: Maintain accurate and confidential payroll records for all employees. Process and update employee changes such as new hires, promotions, transfers, deductions, benefits and terminations. Support the Human Capital department with employee queries regarding payslips, deductions and payroll policies. Internal Controls & Policy Implementation: Safeguard sensitive payroll information and always ensure confidentiality. Support audits by providing required payroll records, reconciliations and compliance documentation.
• Reporting & Analytics: Prepare payroll reports on a monthly, quarterly and annual basis for management review. Provide variance analysis, payroll trends and budget support to Finance and Human Capital teams. Offer insights and recommendations to improve payroll efficiency and accuracy.
• Stakeholder Engagement: Communicate payroll-related information clearly and promptly to employees and management. Liaise with Human Capital, Finance and external partners (e.g., tax authorities, pension providers) to ensure smooth payroll operations. Provide training and support to internal stakeholders on payroll procedures, where needed.
• Compliance: Ensure compliance with relevant policies, procedures and governance.

QUALIFICATIONS & EXPERIENCE

• Bachelor’s Degree in Finance, Accounting, Human Resource, or any related field.
• Professional Certification in Payroll, Accounting, or Human Resource will be an advantage.
• Minimum of 3 years of experience in payroll administration or a related role.
• Strong knowledge of payroll software and statutory requirements.
• High attention to detail, accuracy and confidentiality.
• High integrity, awareness and problem-solving orientation.
• Excellent communication and analytical skills.