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  • Posted: Sep 21, 2022
    Deadline: Not specified
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    Headquartered in Nairobi, Kenya, icipe was established in 1970, to address this very paradox of insects and accompanying challenges. The Centre’s mission is to use insect science for sustainable development, to ensure food security and improve the overall health of communities in Africa by addressing the interlinked problems of poverty, poor health, lo...
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    Procurement Assistant

    Icipe seeks to recruit a Support Officer I (Procurement Assistant) in the Procurement Unit. The position is tenable in Nairobi at the icipe Duduville campus. This is a two-year contract, renewable subject to continued position needs, funding for the position, and performance of the staff member. This is a nationally recruited position. A competitive compensation package will be offered to the right candidate. Only shortlisted candidates will be contacted.

    Overall Purpose of the Job

    • Prepare VAT exemption application forms for submission and approval by MoFA & KRA, prepare for their dispatch to Suppliers and Finance upon approval, and maintain an accurate up to date record of the same in the Procurement Unit.
    • In charge of receiving, inspecting, and issuing Guest House supplies and ensuring proper certification and documentation of GRN/GIN per the Procurement Policy manual, and filing of the same together with the respective purchase orders.
    • Receiving invoices for the above, records and forwards to Finance for payment in a timely manner.
    • Prepare monthly mineral water consumption summary for recharge to User Units.
    • Issue mineral water re-fills to all Units in a timely manner.
    • Participate in the implementation of the ERP – Procurement Module.
    • Provide assistance within the Unit when called upon to do so.

    Specific Duties

    The successful candidate will be expected to:

    • Receive suppliers’ invoices from the Procurement Assistant (Stores) and prepare VAT exemption application forms for submission and approval by MoFA & KRA, prepare for their dispatch to suppliers
    • and Finance upon approval, and maintain an accurate up to date record of the same. Submit a monthly status report to the Procurement Manager.
    • Receiving and inspecting the above referenced category of goods and issuing to the respective users immediately upon delivery by the suppliers, ensuring proper certification and documentation of
    • GRN/GIN per the Procurement Policy. The information derived from all this is necessary to help take the right steps to remedy the situation at hand. Submit a monthly status report to the Procurement Manager.
    • Ensure delivery notes and GRN/GIN notes are reconciled with invoices and purchase orders, processed, distributed and filed appropriately together with the respective purchase order.
    • Ensure all invoices received are recorded in the relevant register and forwarded to the Creditor Accountant in a timely manner, for processing.
    • Prepares mineral water consumption summary to enable recharging to User units by Finance.
    • Keep a record of issues on delayed orders, partial deliveries, etc for ease of monitoring Vendor performance. Submit a monthly status report to the Procurement Manager
    • Update the vendor list and the newly created Inventory list per template provided by CoreTEC, the implementer.
    • Participate in ERP sessions/trainings to understand the functional requirements document for Procurement.
    • Provide assistance when called upon to do so.

    Requirements/Qualifications

    • Bachelor’s degree in Purchasing and Supplies Management or related field.
    • Computer proficiency (Email, Internet, Word, Excel, Access or other data-base management).
    • Basic Computer Skills including, Microsoft Excel, Power Point, MS Office, or other data-base management Training from a recognised institution.
    • Basic skills in supplier relationship management
    • Good written and oral communication skills
    • At least 3 years of experience in a comparable position.
    • Honesty and high level of Integrity
    • Ability to take initiative and responsibility

    Core competencies

    • Strong organizational skills.
    • Punctuality; willing to undertake initiatives.

    Closing: 5 October 2022.

    go to method of application »

    Support Officer II (Senior Electrician)

    Overall Purpose of the Job

    Carry out maintenance and repair of electrical systems, refrigeration, and Heating, Ventilation, and Air- Conditioning (HVAC) systems, and lab equipment in the institution in an efficient, safe, cost-effective and

    timely manner.

    Specific Duties

    • Maintenance and repairs of the solar PV system, electrical systems, high voltage distribution, stand-by generators, and lighting installations within icipe campuses and field stations.
    • Maintenance and repairs of refrigeration, HVAC and lab equipment within icipe campuses and field stations.
    • Monitor the performance of the solar PV system, and the other power supplies, profile energy utilization and develop energy-saving plans.
    • Coordinate accurate daily data recordings for energy and generator meters.
    • Prepare service maintenance plans for all electrical systems, refrigeration, solar PV systems and HVAC systems to ensure proper and safe operations.
    • Put measures for immediate response to electrical faults and equipment breakdowns and have a 24-hour cover for emergencies.
    • Prepare a costed annual preventative maintenance schedule for the electrical and HVAC systems.
    • Adhere to risk assessments and site safety orders.
    • Promote continuous improvement of workplace safety and ensure proper care, usage, and maintenance of equipment and tools assigned to the technicians.
    • Any other tasks that may be assigned by the Supervisor

    Requirements/Qualifications

    • Diploma or Higher National Diploma (HND) in electrical & electronic, instrumentation, or mechanical engineering from a recognized college.
    • Ability & strong knowledge to execute the required technical work.
    • Experience in planning, installation, and maintenance of Medium Voltage (MV) and Low Voltage (LV) electrical systems
    • Experience in planning, installation and maintenance of solar PV systems
    • At least 10 years hands on relevant technical experience in a reputable organization.
    • Experience in working for donor-funded organizations/projects a plus
    • Responsible for making decisions for his job functions.
    • Supervise activities and personnel that are mostly routine in his functional area
    • Provision of information

    Other Desirable Attributes

    • Supervision and maintenance.
    • Management of external suppliers through contract management.
    • Identification & recommendation of systems/areas that require upgrade or replacement.
    • Monitoring consumption as per utility bills and records keeping.
    • Developing standardized operational best practices to guide critical undertakings
    • Proper planning/tasking personnel to attend to service requests

    Closing: 6 October 2022.

    Method of Application

    Use the link(s) below to apply on company website.

     

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