Job Openings at PATH

Job Summary

PATH Kenya through USAID Nuru Ya Mtoto Project seeks to recruit a procurement officer who will oversee the project’s strategic and day to day supply chain processes.  Under the supervision of the finance and administration Manager, the successful candidate will ensure that the project’s required goods and services are efficiently and effectively procured in addition to continuously identifying, designing, and implementing innovative approaches that maximizes   value to the project’s supply chain management cycle.

 Job Responsibilities:

• In charge of the overall performance of the project’s procurement department and procurement staff.
• Carry out procurement processes in line with the PATH laid down policies as well as donor regulations and the laws of the land and be a lead custodian of these policies and regulations.
• Prepare formal invitations for bids and requests for quotations, including required special terms and conditions, performance, and technical criteria.
• Routinely sensitize the project staff on procurement processes.
• Sit in procurement review committee meetings and take minutes of the deliberations.
• Track orders and confirm system lead times, delivery dates, and costs.
• Conduct routine vendor circularization and accounts reconciliations
• Prepare weekly accurate and complete management procurement reports and any other ad hoc reports as may be required from time to time by the project management.
• Participates in developing, facilitating, implementing, monitoring, and reviewing the project’s procurement plans
• Ensure that all the vendors that PATH Kenya does business with are properly registered and are subjected to proper due diligence processes including Bridger checks.
• Identify opportunities and implement actions aimed at achieving efficiencies and value maximization in procurement processes.
• Advise/update the procurement review committee on emerging issues/trends on procurement 
• Ensure that invoices are properly supported before any payment consideration
• Facilitate good mutual business relationships with suppliers/vendors.
• Maintain accurate, up to date and complete records in required formats for all procurement transactions.
• Perform any other relevant duties as may be assigned from time to time.

Key Competencies required:

• Partnership
• Accountability
• Strong negotiation skills
• Integrity
• Communication             

Required Experience

• A Bachelor’s Degree in any business-related field with a specialization /bias in procurement.
• A full professional Diploma in Procurement and Supplies Management (CIPS or CPSP_K)
• Current membership of a relevant procurement body (KISM/CIPS)
• A master’s degree in business administration or equivalent will be an added advantage
• Outstanding communication skills including interpersonal communications, problem solving, strong writing skills and fluency in English with the ability to communicate effectively with a wide range of stakeholders.
• Excellent report writing, presentation and minutes taking skills.
• Detail oriented; high degree of accuracy and strong analytical skills.
• Ability to interpret policies and regulations and develop implementing procedures.
• In depth knowledge of United States Government grant and procurement regulations, systems, and procedures for managing complex grant programs with many partners and beneficiaries
• Advanced Knowledge of Excel, Word, Outlook, Business World, and other Microsoft Office products highly desirable.
• Strong organizational skills with the ability to create and implement procurement systems and prioritize workload.
• High standards of integrity.
• Hands on experience with ERPs with embedded procurement module
• Ability to work flexibly and collaboratively as part of a team.
• A minimum of 6 years’ progressive relevant experience preferably in NGO sector with at least 2 involving team management.

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PATH is currently recruiting for a Project Director for its Digital Square team. Working closely with the US Agency for International Development (USAID)’s Immunization team and the Government of Kenya in the upgrade of their immunization platform, as well as the President’s Malaria Initiative in implementation of their Digital Community Health Initiative (DCHI), the Digital Health lead for Kenya will provide project leadership and accountability for successful completion of project deliverables, serve as the primary point of contact for the Digital Square, both internally and externally, and ensure effective communication, coordination, and collaboration with project stakeholders. S/he will ensure compliance with partner organization protocols, applicable government regulations, and organizational policies, oversee all project staff and project secondments, and provide technical oversight and advice.

Responsibilities:

Project leadership, accountability, and strategy:

• Provide project leadership and accountability for successful completion of project deliverables, including oversight of activities, sub-agreements, and budget.
• Serve as the primary point of contact for Digital Square, both internally and externally. Ensure effective communication, coordination, and collaboration with project stakeholders.
• Lead regular updates including weekly discussions with donors, and Ministry of Health and other implementing partners as needed.
• Work closely with key stakeholders and digital health leadership to help develop the project strategy and translate that strategy into action plans. Provide overall coordination of activities and their implementation, resolve issues, and communicate project information, including providing technical oversight and advising, as needed.
• Provide technical support in project monitoring and evaluation, ensure reporting and documentation is completed in a timely manner, ensure compliance with partner organization protocols, applicable government regulations, and organizational policies.
• Represent PATH externally to international agencies, collaborators, other nongovernmental organizations, and the donor community as necessary.
• Support the MoH and donors with coordination of key technical activities related to the projects and provide technical advice on digital implementation and data use
• Coordinate capacity building efforts on digital health for inhouse resources.
• Partner with Africa regional directors of CoDE and DSQ to extend regional capabilities.

Project and team management

• Oversee all project staff and project secondments on the project. These roles include but are not limited to: Technical Advisors seconded to the government, technical project manager, project officers, and project administrators.
• Work with stakeholders to ensure accountability and compliance with project deliverables and requirements to donors and the MOH.
• Lead team and manage to develop project annual work plans, overseeing the work of the project team to develop and maintain tracking systems for project implementation.
• Liaise with the MOH and donors on implementation, monitoring and evaluation, and reporting.
• Work with project administrators responsible for financial management of project budgets by leading development and management of the project budget to establish and oversee sub-agreements.
• Assist with other programmatic and administrative duties as required for successful implementation of program activities.

Business development:

• Work closely with program teams to identify potential digital health and data opportunities and translate that into business development initiatives in partnership with the CoDE/ Digital Square team.
• Support with technical review and input into concepts and proposals on matters of digital health and health informatics
• Ability to build strategic partnerships in the sector, raise PATHs visibility in the digital health space to help the organization better position for opportunities and grow the digital health and data portfolio.
• Support the Country Director in stakeholder engagement as maybe needed

Required Experience

• Bachelor’s degree in computer science, public health, business administration or related field.
• Minimum of seven (7) years of experience in digital health, global health, international development or information technology or related field, with at least 3 years of experience in health information and disease surveillance systems, interoperability and international standards, and open global health information system software.
• Demonstrated experience in leading implementation of digital health projects at national scale Demonstrated experience in managing a team, subcontracts, and complex and fast-paced projects. Strong track record of architecting and managing milestone-based projects to achieve strong results within budget and time constraints.　
• Experience working with MOH structures and personnel and good knowledge of health systems strengthening, strong programming, management, technical and critical thinking skills to facilitate program implementation.
• Experience managing US Government funded programs
• Excellent analytical, communication, presentation and report writing skills. Able to present complex technical information to a non-technical audience, with the ability to provide the appropriate level of detail.
• Strong communication skills, both written and verbal at a leadership level.
• Team-focused and collegial with the ability to interact with diverse colleagues and facilitate strong working relationships; adept at working closely with others over geographical distance.
• Strong emotional intelligence and able to create a highly collaborative work environment consisting of both technical and subject matter experts. Shares the value of and comfort with open communication, proactive problem-solving, and adaptability.
• Excellent written and oral communication skills in English; diplomacy in communicating with a broad and diverse audience.
• A good understanding of Ministry of Health (Kenya) digital health land scape including National Digital Health Strategic Plan implementation roadmap.