Jobs at Special Olympics Kenya

ROLE/PURPOSE:

Under the Supervision National Director, He/she will be responsible for effective implementation of SOK Operation Come-To-School Project activities in eleven (11) Counties He/she will ensure quality delivery of programmes and maintenance of high professional standards of UNICEF funded Education Project. The Project Manager will be responsible for implementation, monitoring and reporting on all the project activities.

KEY COMPETENCY AREAS:

Program Planning:

• Under the guidance of the National Director, coordinate plans for the implementation of the project activities in all target counties in liaison with respective County Education Stakeholders and communities
• Work with the County Director of Education and other education team members and partner organizations/government agencies to develop project implementation and procurement plans
• Work with the Project Team to prepare project monitoring tools to track indicators and monitor achievement of objectives and impact of the program
• In collaboration with the CDEs and National director, prepare plans for capacity building and training of school managements on various trainings needs
• Prepare plans for regular field monitoring visits together with respective Counties’ project staff and other Education partners

Program Implementation:

• Ensure that project activities are implemented in accordance with the approved work plans and with the involvement of partners and concerned stakeholders at all levels
• Ensure project activities are implemented in the most efficient, effective and sustainable manner
• Work with Project Staff, teachers and School managements in the development and implementation of school retention strategies for newly enrolled out of school children with disabilities.
• Ensure effective and efficient distribution of textbooks and other instructional materials to target schools
• Conduct regular data collection using existing tools in order to track project performance on indicators and measure overall impact and for donor reporting purposes and make recommendations on the improvement of these tools
• Ensure that good practices and lessons are documented and shared with the donor and education team for replication and wider dissemination
• Travel to all project sites to conduct regular monitoring of projects quality together with other project team members

Reporting, Monitoring & Evaluation:

• Ensure that field based monitoring data and information is collated regularly and reported in the provided reporting portals
• In collaboration with the project team, focus on project data collection to generate practical information that can be used for ongoing program decision-making while also capturing results at the impact level
• Develop periodic progress reports in a timely manner for both internal and external use

Program Support Operations:

• Coordinate with other departments to ensure operational systems are in place to support field activities including logistics (transport, warehousing and asset management), procurement, security and administration
• Network with other SOK programs/sectors to ensure integration smooth and efficient running while and drawing from best experiences and lessons for improved programming

Qualifications and experience

• Minimum of Bachelor’s degree in Education/ Social sciences or its equivalent
• Minimum of three (3) years’ work experience in education sector especially in humanitarian setting
• Knowledge of Inclusive Education, education in emergencies, education sector policy, child rights and protection issues
• Experiences of facilitating community-based training, capacity building school managements, and awareness campaigns
• Strong self-starter, able to take initiative and adapt to changing circumstances and priorities
• Positive attitude towards community work with emphasis on the ability to learn from communities and support participatory, innovative approaches to problem solving
• Excellent communication skills and a willingness to be respectful, kind, sensitive and empathise with all children with disabilities and their carers
• Fluent in written and spoken English, Kiswahili and the local languages in the ASAL Counties
• Good report writing skills
• Willingness and capacity to be flexible and accommodating when faced with difficult and frustrating working conditions
• Commitment to Special olympics Kenya’s Child Protection Policy.

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Role/Purpose:

Under the supervision of Project Manager, effectively implement Operation Come-To-School Project activities in Earmarked ASAL Counties He/she will ensure quality delivery of programmes and maintenance of high professional standards in all assigned counties of project implementation. The Project Officer will be responsible for implementation (mobilization/identification, assessment, appropriate placement, enrolment and retention of out of school children with disabilities) monitoring and reporting of all project activities.

Program Planning

• Under the direction and guidance of the Education Project Manager, coordinate plans for the implementation of the project activities in all target school communities.
• Work with the Project Manager and other education team members and partner organizations to develop project implementation and procurement plans.
• Work with the Project Manager and project Team to prepare and/or revise project monitoring tools to track indicators and monitor achievement of objectives and impact of the program.
• In collaboration with the Education Project team, prepare plans for capacity building and training of school managements on various trainings needs.
• Work collaboratively with the Project Manager and CDEs to design criteria for selection of trainees for the school-based inclusive education teacher-training programme.
• Prepare plans for regular field monitoring visits together with Project manager and other project staff.

Program Implementation:

• Ensure that project activities are implemented in accordance with the approved work plans and with the involvement of partners and concerned stakeholders at all levels.
• Ensure project activities are implemented in the most efficient, effective and sustainable manner.
• Ensure that identification, enrolment and retention of out of school children with disabilities’ program is implemented effectively.
• Assist the Project Manager in the development and implementation of a modality of government efforts in implementing disability inclusive education that ensures that no one is left behind and the newly enrolled out of school children with disabilities are retained.
• Ensure effective and efficient identification, assessment, appropriate placement, enrolment and retention of out of school children with disabilities.
• Support County Directors of Education in prompt accurate regular data collection using existing tools in order to track project performance on indicators.
• Ensure that good practices and lessons are documented and shared with the project team to inform project strengthening and equity in education.
• Travel to all delegated project sites to work with other stakeholders in each project implementation counties.
• Assist the Project Manager in preparation of periodic progress reports in a timely manner for both internal and external use.

Program Support Operations:

• Coordinate with other departments to ensure that field activities including logistics (transport, warehousing and asset management), procurement, are smoothly run.
• Network with other SOK programs in target counties to ensure integration and that the projects runs smoothly and efficiently and draws from best experiences and lessons for improved programming.

Qualification and experience:

• Minimum of Bachelor’s degree in Education/ Social sciences or its equivalent
• Minimum of three (3) years’ work experience in education sector
• Knowledge of in disability inclusive education, education sector policy, child rights and protection issues
• Experiences in facilitating community-based sensitization forums and awareness campaigns
• Strong self-driven, able to take initiative and adapt to changing circumstances and priorities
• Positive attitude towards community work with emphasis on the ability to learn from communities and support participatory, innovative approaches to problem solving
• Excellent communication skills and a willingness to be respectful, kind, sensitive and empathise with all out of school children with disabilities and their caregivers
• Fluent in written and spoken English, Kiswahili and county specific local languages.
• Excellent report writing skills
• Willingness and capacity to be flexible and accommodating when faced with difficult and frustrating working conditions
• Commitment to Special Olympics Child Protection Policy.

Desirable qualifications

• Previous experience in working with NGOs in delivering equity in education to children with disabilities
• Demonstrated teamwork skills
• High level of motivation and enthusiasm for inclusive education
• Strong interpersonal and problem-solving skills
• Comprehensive understanding essentials for inclusive education for children with disabilities is essential
• Experience of working with communities and other education stakeholder agencies
• Experience in working with digital data collection programs

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Role/Purpose:

Under the Supervision of Account Executive, effectively implement Operation Come-To-School Project, the Finance and Admin Officer will be responsible for the performance of a variety of duties categorized as either financial or administrative support. He/ she will take full responsibility for financial management function of Special Olympics Kenya; including and not limited to budgeting, financial resources mobilization, maintenance of accurate accounting records, reporting both internally and externally in a timely manner. The candidate will also manage administrative functions of the organization so as to ensure that its operations run smoothly.

Program Planning

• Under the direction and guidance of the Education Project Manager, coordinate plans for the implementation of the project activities in all target school communities.
• Work with the Project Manager and other education team members and partner organizations to develop project implementation and procurement plans.
• Work with the Project Manager and Project Team to prepare and/or revise project monitoring tools to track indicators and monitor achievement of objectives and impact of the program.
• In collaboration with the Education Project team, prepare plans for capacity building and training of school managements on various trainings needs.
• Work collaboratively with the Project Manager and CDEs to design criteria for selection of trainees for the school-based inclusive education teacher-training programme.
• Prepare plans for regular field monitoring visits together with Project manager and other project staff.

Program Implementation:

The Finance and Admin function of SO Kenya covers Finance & Accounting, Administration and Human resource. Some of the specific functions entail:

• Implementation of SO Kenya policy on Finance, Admin and HR
• Participation in financial planning, budget preparation, execution and implementation
• Accounting services; including processing of payments, control of usage of funds, maintenance on bank reconciliation records and management of petty cash.
• Monitoring the use of funds as well as financial Compliance to statutory and donor regulations and bank reconciliation, support audit efforts by preparing reports
• Administration of Human resource matters-including recruitment, induction, administration of payroll, management of personnel records in liaison with relevant government authorities, Problem resolution, benefits and oversee HR issues over the employees’ life cycle
• Admin duties- including front desk, management of communication, social media and Website, management of Procurement of good and services, facilities, safety and security.

Program Support Operations:

• Coordinate with other departments to ensure that field activities including logistics (transport, warehousing and asset management), procurement, are smoothly run.
• Network with other SOK programs in target counties to ensure integration and that the projects runs smoothly and efficiently and draws from best experiences and lessons for improved programming.
• Liaise with programme officers in preparation of annual, periodic and project work plans and budgets;
• Ensure timely and accurate financial reporting as per the terms of So Kenya’s contractual agreements with donors;
• Set up and administer accounting and administrative systems, processes and procedures as required by the organization, donors and as per statutory requirements.
• Establish systems and procedures for the efficient management of the organization and its records.
• Ensure maintenance of accurate and complete accounting records
• Ensure continuous management of program’s cash flows
• Institute and enforce controls over SOK’s assets and financial resources,
• Ensure preparation of timely and accurate financial reports as per management, donor and statutory requirements
• Coordination of internal and external audit processes
• Provide financial guidance in fundraising; including but not limited to constant donor liaison, timely extraction of fundraising budgets, attending meetings with donors, participate in funding negotiations and reporting meetings.
• Ensure maintenance of a comprehensive fixed asset register and that all assets are accounted for and safeguarded from losses arising from fraud, waste, extravagance, inefficient administration, poor value for money purchases.
• Strictly implement financial and procurement policies and guidelines and ensuring efficient and effective implementation of the same
• Providing support to programs; financial or otherwise from time to time Such other related responsibilities that may come up and/ or may be assigned by the Executive Accountant.

Competence, experience, skills, knowledge

Proven track record in general financial planning including, but not limited to:

• Systems development and implementation
• Costing and cost control
• Budgeting and budgetary control
• Financial reporting
• Cash management
• Taxation expertise
• Decision making skills and problem solving
• Relationship building and maintenance
• Staff management skills including discipline and training
• Communication and interpersonal skills
• IT skills
• Team work
• Ethics and integrity Commitment to Special Olympics Child Protection Policy.

Desirable qualifications

• Minimum Bachelor of Commerce degree or its equivalence, with a major in Accounts/Finance
• CPA (K)
• Proficiency in Microsoft Office, Excel and Accounting systems like SAGE 200 Evolution and/or QuickBooks.
• Strong communication skills, Good analytical skills,
• Ability to work with minimum supervision,
• Attention to detail.
• At least 3 years’ experience working with NGO/CSO
• Training in project management is an added advantage
• Active member of ICPAK