Vacancies at Christian Health Association of Kenya (CHAK)

Job Responsibilities

• Maintain defensive driving and operate assigned vehicle in a safe and courteous manner 
• Assist persons with disabilities in and out of the vehicle. 
• Operate ramps, lifts and securement devices as required. 
• Read and interpret maps and driving directions to plan the most efficient route service. 
• Present safety briefing to passengers prior to each trip departure. 
• Keep the assigned vehicle(s) clean inside and outside. 
• Maintain accurate, up-to-date records on trip sheets, vehicle maintenance, incident reports, accident reports, vehicle condition reports and other records. 
• Fuel assigned vehicle as well as undertake minor maintenance tasks on assigned vehicle(s) as required/before travel. 
• Coordinate the schedule for vehicle maintenance with staff to minimize service interruptions. 
• Respond to accident or medical emergencies by notifying emergency, response providers, and carrying out First Aid pending arrival of emergency personnel. 
• Any other lawful duties as may be assigned by the supervisor that is within the scope and nature of the position. 
• Observe all traffic rules and signs. 

Job Requirements

• High School Certificate/Basic management course or any relevant field.
• Clean Driver’s License
• Ability to drive manual vehicle with over 5 years’ experience with clean records.
• Proven experience of driving in most geographical regions in Kenya
• Mandatory Documents
• Relevant professional certificates

Personal Attributes

• Report writing skills and ability to read maps.
• Computer Literacy
• Good communication skills and interpersonal skills .

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Job Responsibilities

• Prepare payments, ensure timely approval and proper allocation of project expenses 
• Prepare Mpesa disbursements and ensure proper reconciliation and replenishment 
• Support travel arrangements through processing travel advances and expenses. 
• Preparation & Input of journal entries in the system 
• Ensure timely remittance of PAYE, WHT,NITA,HELB and VAT. 
• Ensure remittance of statutory payment schedules are issued to service providers 
• Reconcile supplier statements with the supplier ledger on a timely basis. 
• Supporting Budget preparation process. 
• Support Internal and external audit. 
• Printing and filing of payment vouchers 
• Any other duties as assigned by the Supervisor. 

Job Requirements

• Bachelor’s degree in finance or related disciplines
• Certified Public Accountant (CPA) or equivalent current certification required
• 2 years of experience in a busy finance office
• Knowledge of financial software applications. Knowledge in Nav 365 will be an added advantage

Mandatory Documents

• Relevant professional certificates
• Cover Letter
• Curriculum Vitae

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Job Responsibilities

Compliance Oversight Functions. 

• Works with the Chief of Party (COP) and CHAK Management Team to develop a targeted, risk-based, and coherent annual compliance review plan, disseminates the plan to management and core operations teams and ensures strict adherence/implementation. 
• Reviews Jamii Tekelezi Program transactions and operations including grants, procurement, Finance, IT, HR to determine the risk level and puts in place and supports the program to attend ameliorate program and fiscal risks in conformity /compliance. 
• Work with the program teams to ensure compliance with any other donor requirements 
• Work with Management Team and program team to draft and prepare official correspondence on USAID donor requests for approvals. 
• Provide expert advice and timely guidance / analysis on USAID rules and regulations, applicable various grants, Cooperative agreement clauses, etc. 
• Ensures that all audit/compliance findings are tracked and is responsible for monitoring implementation status by the various managers, and will report on implementation status on a regular basis. 
• Providing expert advice on all the applicable of US Government rules and regulations and support the establishment of a strong compliance systems. 

Sub Grants Management. 

• Lead in Pre-award assessments/due diligence checks for potential partners onboarding, including NUPAS assessments and recommendations thereof and track and monitor the Organizational Capacity Action Plan implementation developed out of the NUPAS  
• Induct and guide sub grantees on USAID rules and regulations and other compliance related matters. 
• Review monthly financial reports from the sub-grantees for compliance, accuracy and completeness and approve the same for admission by CHAK. 
• Carry out periodic spot checks on a sample of sub awards for compliance with sub award agreements, financial reporting, and internal controls and recommend improvements as needed. 
• Coordinate and lead partner meetings to discuss compliance issues surrounding eligibility of costs, de-minimis calculations, cost share requirements etc. and resources on program activities run by the sub grants. 
• Carry out end of project audits for a sub awards. 
• In conjunction with finance department, participate in the process of external audits and assist with follow-up and closure of audit findings. 
• Work with the COP in seeking the various Agreement Officer's (AO) approvals for various programmatic requests including Procurement of Equipment's, Special waiver requests and any special requests that require prior approvals. 
• Lead the Grants Selection Process and approve all the necessary documentations for sharing with CHAK Management Team 
• Lead the Monitoring of the sub grantees on their implementation and periodically review their compliance status to primes cooperative Agreement expectations. 
• Plan for supervision and monitoring of all the sub grants on the compliance issues including management, close out, termination, etc. 
• Provide oversight of sub-grant annual performance assessment and reporting 
• Lead compliance visits to the Sub Awardees including monitoring of spends in line with standard cost-allowability procedures 

Internal Control function 

• Review the adequacy and provide recommendations on the internal control system with regards to procurement; management of supplies and equipment; fixed assets; advances; cash and bank controls; Information technology; participant training;  
• Give guidance on compliance with Human Resource policies and labor laws in deployment of Human Resources for health and short-term hires or casual laborers across program interventions with a view to operate in a risk-mitigated environment. 
• Review accounting records for adequacy of documentation, safety, and ease of availability. 
• Design and implement an appropriate monitoring schedule to verify the accuracy and validity of planned payees and training participants. 
• Conduct spot checks at training courses, meetings, and other payment sessions to confirm that the recorded participants agree with the actual numbers among other audit objectives. 
• Ascertain accuracy of financial reports submitted by Jamii Tekelezi Program. 
• Periodically review financial reports submitted for accuracy - both internal (management accounts/reports) and external (donor reports & financial statements) 
• In conjunction with the Management Teams conduct investigations related to suspected fraud, ensuring timely completion of investigations and proactive status updates with key stakeholders, while maintaining high standards of professionalism. 

Reporting and Communication 

• Prepare concise reports detailing finding, risk and recommendations for internal audit assignments and compliance reviews and offer appropriate management comments and recommendation. 
• Carry out follow-up exercises to ensure that all recommendations made during the internal audit exercises are implemented and if necessary, organize for training to fill any gaps 
• Support Institutional learning, capacity building and strengthening risk management and compliance 
• Offer expertise on programmatic, fiscal, and regulatory policies, procedures, rules, and regulations. 
• Develops an effective compliance training program, including appropriate introductory training for new employees as well as ongoing training for all employees and managers. 
• Organize and conduct regular internal orientations to staff on CHAK policies e.g., fraud policy, whistle blower policy, conflict of Interest and USAID rules and regulations as well as any policy changes or updates. 
• Periodically, carry out sensitization session on compliance to prime award requirements and summarize key mandatory 

Risk Management 

• Develop, update, and follow up of the risk matrix for an improved control environment and reduce exposure. 

Job Requirements

• First Degree in fields such as Bachelor of Commerce (Accounting or Finance Options)
• Master’s degree in Business Administration, Project Management, Economics or Development Studies
• Certified Public Accountant (CPA-K) or ACCA or any internationally recognized accounting qualifications
• Partial Certifications in Legal or Fraud /Risk Management field wil be an added advantage- Certified Public Secretaries or Certified Fraud Examiners or Certified Risk Managers
• Prior work experience with USAID Award Instruments (Grants, Cooperative Agreements and Contracts)
• Demonstrated ability to apply and implement Federal Contracting systems, regulations, contract terms and conditions, and processes.
• Demonstrated ability to draft supporting sub-contracts including IDIQ, Cost Reimbursement, Fixed Price in compliance with FAR, AIDAR, 2 CFR, 22 CFR 228.
• Minimum seven (7) years of experience with demonstrable knowledge of nonprofit grants and contracts management practices.
• Demonstrated experience managing USAID or other USG grants in a local or international context including periodical donor reporting mechanisms.
• Previous experience in the design and implementation of USG compliance programs.
• Knowledge of Federal Acquisition Regulations (FAR), Acquisition Regulations (AIDAR) and USG Code of Federal Regulations (CFR)

Mandatory Documents

• Relevant professional certificates
• Cover Letter
• Curriculum Vitae

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Job Responsibilities

• Provide technical leadership and mentorship to the project team and supported facilities. 
• Planning and implementation of RMNCH Product Introduction Program interventions at supported facilities. 
• Participate in quality assurance/collaborative quality improvement of RMNCH services at the facility level including Infection Prevention and Control interventions 
• Support site improvement and monitoring systems at facility level through onsite mentorship. 
• Provide onsite clinical systems mentorship to facility staff. 
• Preparation of workplans, technical reports and contribution to budget preparations 
• Support review of program performance data and assist in the development of quarterly review presentations. 
• Support monitoring of availability of program tracer commodities in the implementing facilities. 
• Assist in monitoring and evaluation of activities relating to RMNCH and participate in programs  
• performance review meetings. Utilize data to inform quality of care and performance in supported  
• facilities and provide requisite mentorship on use of data to improve RMNCH service delivery 
• Perform joint supervision with the County, Sub County and EPN team. 
• Provide targeted training on maternal and infant health to healthcare workers working at facility level. 

Job Requirements

• Bachelor of Science in Nursing (BSN) and duly registered with the Nursing Council of Kenya
• At least 3 years progressive working experience in donor funded program

Mandatory Documents

• Relevant professional certificates
• Cover Letter
• Curriculum Vitae

Personal Attributes

• Working knowledge of Ms. Word, Ms. Excel, and Ms. PowerPoint with excellent presentation skills
• Excellent writing and communication skills
• Self-driven, innovative, a team player and strong interpersonal skills.

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Job Responsibilities

• Conduct site visits to program health facilities to provide mentorship, and support supervision with focus on high impact strategies for improving RMNCH service delivery 
• Participate in planning and preparation of relevant tools and guidelines for the project to support service delivery 
• Organize and facilitate trainings and other capacity strengthening activities for project staff, healthcare workers and implementing partners as necessary. 
• Participate in quality assurance/collaborative quality improvement of RMNCH services at the facility level including Infection Prevention and Control interventions 
• Support site improvement and monitoring systems at facility level through onsite mentorship. 
• Provide onsite clinical systems mentorship to facility staff for continuous quality improvement activities 
• Conduct collaborative quality improvement review meetings with facilities health care workers and mentors. 
• Support monitoring of availability of program tracer commodities in the implementing facilities 
• Preparation of workplans, and submission of timely high-quality reports to the Programs Manager 
• Support review of program performance data and assist in the development of quarterly review presentations. 
• Assist in monitoring and evaluation of activities relating to RMNCH and participate in programs performance review meetings. 

Job Requirements

• Diploma in Clinical Medicine and Surgery or bachelor’s degree in clinical medicine/nursing
• Registration with relevant professional bodies and active practice license
• At least 3 years progressive working experience in donor funded program

Mandatory Documents

• Relevant professional certificates
• Cover Letter
• Curriculum Vitae

Personal Attributes

• Working knowledge of Ms. Word, Ms. Excel, and Ms. PowerPoint with excellent presentation skills
• Excellent writing and communication skills
• Self-driven, innovative, a team player and strong interpersonal skills.
• Good understanding of Collaborative Quality Improvement Projects

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Job Responsibilities

• Support information technology infrastructure and data management tools in implementing facilities. 
• Overall responsible for program Shelf-Life App (Commodity Management App for the implementing facilities). 
• Serves as the primary point person for all IT programming – related inquiries and troubleshooting. 
• Create and maintain data validation rules, queries/scripts and other data quality checks to improve data quality. 
• Support in timely monthly/quarterly and Ad hoc program reporting to the donor. 
• To provide support in the development and application of M&E tools in the project. 
• Support technical M&E needs at the implementation facilities and at the program level. 
• Conduct routine and periodic data quality audits for data quality assurance at facility levels 
• Provide mentorship to facility staff on the appropriate use of RMNCH-related M&E data collection and reporting tools 
• Support regular M&E capacity building activities in the project. 
• Increase health facilities demand for quality information, methods, and tools and facilitation of information use in decision making. 
• Support CHAK Central data repository systems. 

Job Requirements

• Bachelor’s degree in computer science, Information technology, software engineering or related field
• Knowledge of computer hardware, software, and programming
• Experience with SQL statistical analysis programs such as SAS, R or STATA.
• Any programming language PL/SQL, python (an added advantage).
• Skills in the use of web analytics tools (Google Analytics, Web trends etc.) is highly desirable.
• Familiarity with relational databases (schemas, design) and XML is highly desirable.
• At least two years’ demonstrated experience including developing and designing data sets,data elements and designing custom data entry screens for DHIS2. indicators,
• Experience in developing health information systems, databases and reports.
• An understanding of popular tools currently in the health sector such as ODK, REDcap, an added advantage

Mandatory Documents

• Relevant professional certificates
• Cover Letter
• Curriculum Vitae

Personal Attributes

• Self-driven, innovative, a team player and strong interpersonal skills.