Vacancies at Kreston KM

GENERAL RESPONSIBILITY

• The jobholder will be responsible for maintaining efficient and accurate accounts in the  areas designated to meet the needs of the business and in line with statutory requirements, company’s financial policies and professional accounting best practice. These will include; company income, expenditure and tax accounts, property rent, service charge, utility and tax accounts, bank reconciliation, asset registration, periodic analysis and reports.

Duties and Responsibilities

General

• Properly recording financial transactions and accurately keying them into the computerized accounting systems
• Timely, orderly and effective manual and electronic filing of accounting information and records
• Assisting with analysis and production of comprehensive statements and reports as required
• Collaborating cross-functionally with other departments i.e. human resources, administration, marketing, sales and property and facilities management to provide financial insights and support business growth

Client Accounts

• Preparing and maintaining annual management budgets for specific properties
• Invoicing rent payments, service charge, water bills, electricity bills and other incomes for properties managed by the company.
• Pro-actively following up on payments and updating individual and property accounts
• Receiving and reviewing supplier invoices, works approval documents and issuing related payments in a timely manner
• Ensuring all general ledger accounts are updated in a timely manner and are accurate and reconciled monthly.
• Administering client VAT, WHT, MRI and processing returns.
• Updating the landlord’s account and transfer of rent payments to their accounts.
• Dealing with daily petty cash transactions and ensuring that reconciliations are completed on a weekly basis.
• Bank reconciliation for client accounts
• Updating and regularly issuing individual account statements
• Reporting periodically to the Boards/Committees of the managed properties and attending meetings.
• Undertaking the preparatory work for the annual audit of accounts and assisting in implementation of audit recommendations

Company Accounts

• Preparing and maintaining the annual company budget
• Prompt invoicing of company incomes - management fees, sales and letting commissions and advisory fees
• Timely preparation of monthly cashflows, company’s payroll and all associated statutory requirements
• Administering VAT, WHT, MRI and processing returns
• Undertaking daily banking functions and bank reconciliations
• Supporting the procurement of supplies and services and timely payments for the same
• Dealing with daily petty cash transactions and ensuring that reconciliations are completed on a weekly basis.
• Undertaking preparatory work for the annual audit of accounts and assisting in implementation of audit recommendations
• Develop external relationships with appropriate contacts.
• Undertake ad hoc duties associated with the accounts function and other related tasks as might be required from time to time.

 Job Requirements Qualifications and Experience

• Fully qualified accounting professional (CPA(K), ideally with related University degree.
• A competent user of Quickbooks and Microsoft Office Suite – especially excel and word.
• At least 3 years experience working as an accountant. Skills
• Excellent numerical skills
• Strong verbal and written communication skills
• Great interpersonal skills and a strong team player
• Good organisation and administrative skills
• Ability to work under pressure to meet deadlines and adopt a flexible approach to meet the needs of the business.

Personal attributes

• High integrity
• Excellent attention to detail
• Articulate and self confident
• Professional, optimistic and, highly motivated
• Ability to manage assigned tasks in a proactive and efficient manner.
• Adaptable and able to work in an environment of fluctuating workloads.
• Must display a high degree of emotional maturity.
• Equipment to be used
• Must be able to operate computers and other office machines such as printers, scanners, fax, copier, telephones etc.

Working conditions

• The incumbent will have to spend long hours sitting and using office equipment and computers, which can cause muscle strain. The job holder may also have to do some light lifting of supplies and materials from time to time. Occasionally may be called upon to work overtime or odd schedules. Works in a typical office setting with minimal travel out of town

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GENERAL RESPONSIBILITY

• The jobholder will be responsible for maintaining efficient and accurate accounts in the areas designated by the Senior Accountant to meet the needs of the business and in line with the company’s financial policies and professional accounting best practice. This will involve invoicing, receipting, issuing statements and filling of accounting documents.

Duties and Responsibilities

• Ensure that company policies and procedures are followed to the letter.
• Ensure all financial transactions are properly recorded and keyed into the computerized accounting systems.
• Ensure orderly and effective manual and electronic filing of accounting information and records.
• Timely and accurate invoicing of rent, service charge, water bills and other bills for properties under Realty Plus Management
• Timely follow up on payments including on phone, email and action agreed escalation measures
• Timely payment confirmation and reconciliation of individual and property accounts
• Timely issue of receipts for rents, service charge and water bill payments as and when payments are received for properties under Realty Plus Management
• Timely preparation of statements and reports on rent, service charge, water accounts and other accounts to clients Daily banking of cheques as advised and filing receipts accordingly.
• Timely review of payment documentation, ensuring completeness and accuracy for payment processing; signed job cards, LPOs, delivery notes and checking that invoices match and immediately report any discrepancy.
• Manage petty cash expenditure and reconcile receipts for reimbursement.
• Timely assist customers and team members on queries related to finance and accounts.
• Support preparation for statutory audits.
• Undertaking any ad hoc duties associated with the accounts function, including maintaining financial files and records, and photocopying.

Job Requirements

Qualifications and Experience

• Accounting background ideally with atleast certification in CPA II Section 4
• A competent user of Microsoft Excel, QuickBooks and Microsoft Word.
• At least 2 years experience working as an Accounts Assistant.

Skills

• Excellent numerical skills
• Ability to Present and interpret financial statements
• Strong verbal and written communication skills
• Good organisation and administrative skills
• Good interpersonal skills and a strong team player
• Ability to work under pressure to meet deadlines and adopt a flexible approach to meet the needs of the business.

Personal attributes

• High integrity
• Excellent attention to detail
• Articulate and self confident
• Professional and highly motivated
• Ability to manage assigned tasks in a proactive and efficient manner
• Adaptable and able to work in an environment of fluctuating workloads
• Must display a high degree of emotional maturity
• Equipment to be used
• Must be able to operate computers and other office machines such as printers, scanners, fax, copier, telephones etc.

Working conditions

• The incumbent will have to spend long hours sitting and using office equipment and computers, which can cause muscle strain. The job holder may also have to do some light lifting of supplies and materials form time to time. Occasionally may be called upon to work overtime or odd schedules. Works in a typical office setting with minimal travel out of town. However, the job holder may be called upon to deliver documents within or out of town, when the need arises. Driving experience would therefore be an added advantage.