EAS Administrative Assistant at Mennonite Central Committee

Reporting to: Area Directors for East Africa & Sahel
 

Employment Type: 6 months fixed term contract (may be renewed based on needs and budget)

Annual Gross Salary: KES 1,200,000 – 1,500,000 commensurate with experience and within the established salary band

Start Date: Tentatively 1st February 2026

Job Synopsis:

The EAS Administrative Assistant ensures the smooth and efficient operation of conferences, meetings, and day-to-day administrative processes under the Area Directors’ office and working closely with the Regional Logistician. This role requires strong organizational and communication skills, as well as proactive follow-up to manage travel, logistics, events, procurement, reporting, and general administrative support. The administrative assistant also serves as a point of contact for internal and external stakeholders and vendors.

Responsibilities:

• Manage bookings at the MCC EAS apartment as well as other venues for colleagues and regional guests.
• Procurement of gifts or any other needed items and posting items regionally and globally as needed.
• Manage care for those visiting Kenya for medical purposes: accommodation, airport transfers, translation etc. 
• Handle invoices for venues where events are held and for different service providers.
• Serve as main point of contact for all externally hosted events held in Kenya; general orientation, CPC gathering, YAMEN Orientation, YAMEN Re- Entry, and regional learning tours.
• Manage and update the inventory of MCC EAS assets.
• Manage and regularly update the medical evacuation insurance cover for staff.
• Collect supplier quotations, prepare purchase request forms to share with the ADs. and finance and maintain regular communication with the service providers.
• Maintain an updated supplier database and procurement tracker.
• Coordinate transportation needs for regional office staff and regional guests with the transport services provider.
• Handle all photocopy, printing, filing and dispatching letters and documents to different offices/departments.
• Other duties as may be assigned.

Qualifications: 

All MCC workers are expected to exhibit a commitment to a personal Christian faith and discipleship; active church membership; and nonviolent peacemaking.

An invitation to an assignment is contingent on the successful completion of a criminal background check. 

• Relevant post-secondary education and a minimum of 3 years’ experience in a senior administrative role.
• Excellent interpersonal skills.
• Confident and efficient in engaging with people from diverse cultural backgrounds, the public, government officials, and with vendors.
• Ability to represent MCC in a professional and welcoming way.
• Highly organized and proficient in computer-based narrative documentation, data entry, filing, spreadsheets, and PowerPoint presentations.
• Ability to work independently and to deal with situations and issues persistently and proactively.
• Ability to deal with confidential information in an appropriate and professional manner.
• Flexible, willing to learn and able to accept feedback.
• Willing and available for overtime work, particularly before and during meetings.
• Willing and able to travel locally and internationally, as needed.
• Legally eligible to work in Kenya.
• 3 years’ experience working in an international organization is preferred.
• Previous cross-cultural experience and understanding is preferred.