Office Assistant -Kilifi at AVSI Foundation

Job Summary

• The primary objective of the Office Assistant is to ensure that all office premises are maintained to the highest standards of cleanliness, hygiene and order. The incumbent also provides essential support in document filing, managing office consumables, supporting event setups and serving refreshments to staff and guests.

Duties and Responsibilities:

• Maintain a clean, sanitary and well-supplied office environment through daily sweeping, dusting, restroom sanitation, glass upkeep and waste disposal across all facilities.
• Maintain kitchen hygiene and equipment, and provide tea, coffee and refreshment services for staff, official visitors and meetings.
• Monitor and manage inventory for cleaning and kitchen supplies, submit timely purchase requisitions to prevent shortages, and ensure the safe storage and handling of hazardous chemicals.
• Prepare meeting rooms for events, assist with light furniture and equipment moves, and inspect facilities to report maintenance faults promptly.
• Provide administrative support by managing physical and digital files, making photocopies and scans, and delivering office messages and documents promptly.
• Any other duties delegated by the supervisor.

Essential Requirements

Minimum Requirements:

• Minimum of a Diploma in Office Management, Secretarial Studies or a related field.
• Minimum of 3 years of experience as an Office Assistant, housekeeper or secretary in an international or national NGO.
• Good understanding of professional cleaning techniques, sanitation standards and safe chemical dilution/handling.
• Strong work ethic, high punctuality and commitment to maintaining early morning operational schedules.
• High level of honesty, trustworthiness and respect for organizational assets and confidential office documents.
• Courteous, helpful and respectful attitude toward staff, management and official visitors.

Required skills and experiences

• Strong work ethic, high punctuality and commitment to maintaining early morning operational schedules.
• High level of honesty, trustworthiness and respect for organizational assets and confidential office documents.
• Courteous, helpful and respectful attitude toward staff, management and official visitors.