Vacancies at Penda Health

Role Summary:

Under the guidance of the Warehouse & Distribution Manager, coordinates inventory operations for non-pharmaceutical items, including general medical supplies, consumables, and assets. Oversees receiving, inspection, labeling, and data entry to ensure compliance with internal inventory protocols and traceability standards. Maintains accurate stock records in real-time systems, supports timely and accurate dispatch to facilities, and ensures audit readiness, asset tracking, and optimal inventory control across all categories.

Key Responsibilities:

• Oversee receiving, inspection, and data entry for all non-pharma deliveries into the EMR/inventory management systems.
• Conduct quality and compliance checks for general supplies, medical consumables, and assets upon receipt.
• Enforce proper storage practices and ensure clear segregation between received, quarantined, and stocked non-pharma inventory.
• Coordinate the labeling and accurate binning of general items to maintain orderly storage and ease of access.
• Ensure stock is issued using First-Expiry-First-Out (FEFO) and First-In-First-Out (FIFO) principles as appropriate, and monitor stock levels to avoid overstocking or stockouts.
• Support dispatches and top-up requests with validated documentation and timely preparation.
• Participate in regular cycle counts, full stock counts, reconciliations, and cleanup exercises to maintain inventory accuracy.
• Collaborate with Logistics Assistants to prepare non-pharma supplies in line with MC  orders and route schedules.
• Track the movement and condition of organizational assets and ensure up-to-date asset records.
• Coordinate with Procurement, Clinical, Facilities, and Quality Assurance teams to ensure inventory aligns with operational needs and quality standards.
• Maintain audit readiness through proper documentation, compliance with SOPs, and timely system updates.
• Flag and follow up on discrepancies, damages, or variances in non-pharma items, ensuring resolution or escalation where necessary.

 Qualifications & Experience

Education & Certification

• Diploma or Degree in Supply Chain Management, Logistics, Procurement, Business Administration, or a related field.
• Additional training or certification in Inventory Control, Warehousing, or Materials Management is highly desirable.
• Familiarity with healthcare supply chains, medical consumables, and asset tracking systems is an added advantage.
• Certification in inventory or warehouse systems (e.g., ERP, EMR, or Power BI tools) is a plus.
• Knowledge of Good Storage Practices (GSP) or healthcare logistics is beneficial.

Experience

• Minimum 5 years of experience in inventory management of non-pharmaceutical items (e.g., general medical supplies, consumables, or assets), preferably in a healthcare or multi-location environment.
• Proven experience in stock reconciliation, cycle counting, bin accuracy, and documentation compliance.
• Hands-on experience in receiving, inspection, labeling, and storage protocols for general medical and non-clinical supplies.
• Experience with asset tracking and lifecycle management is a strong advantage.
• Familiarity with inventory tracking tools (e.g., EMR, Power BI, or Excel-based systems) in the absence of a formal ERP system.
• Demonstrated ability to collaborate cross-functionally with procurement, logistics, and clinical teams to ensure supply continuity.

Skills & Competencies

• Strong knowledge of inventory management principles, storage best practices, and general supply handling protocols, particularly in healthcare or similar regulated environments.
• Familiarity with MOH guidelines, internal control procedures, and healthcare inventory SOPs (non-pharma focus).
• Ability to interpret and implement SOPs, inventory control policies, and audit recommendations.
• High attention to detail and commitment to data accuracy, especially in documentation, system entries, and stock movement records.
• Proficiency in Excel, inventory reporting, and use of digital tools such as EMR, Power BI, or basic inventory management systems.
• Strong coordination and communication skills, particularly when collaborating with clinical teams, procurement, logistics, and warehouse staff.
  Demonstrated ability to train or mentor junior staff on warehouse and inventory handling best practices.
• Problem-solving mindset with the ability to escalate operational issues appropriately and contribute to process improvements.
• Capable of working independently and managing priorities in a fast-paced, multi-location environment.

Personal Attributes

• Proactive, organized, and able to manage competing priorities.
• Commitment to quality, safety, and accountability in a healthcare setting.
• Integrity, professionalism, and a continuous improvement mindset.

go to method of application »

Role Summary:

• Under the guidance of the warehouse & Distribution Manager, coordinates pharmaceutical inventory operations, including receiving, inspecting, data entry to ensure compliance with GDP standards, batch and expiry tracking, and real-time EMR updates. Supports timely, accurate dispatch of pharma products, cold chain management, and audit readiness.

Key Responsibilities:

• Oversee receiving, quarantine checks, and EMR entries for all pharmaceutical deliveries.
• Enforce FEFO and monitor expiries through routine bin checks and reconciliations.
• Ensure that Stock Controllers (pharma) are properly doing the packing, labeling, and cold chain handling of pharma.
• Support dispatches and urgent top-ups with validated documentation.
• Prepare for and participate in GDP audits.
• Ensure full traceability of batches and cold chain validation in EMR.
• Maintain clear segregation between received, quarantined, and stocked pharma inventory.
• Support in stock counts, reconciliation, cycle counts, and regular cleanup for pharma items.
• Collaborate with Logistics Officers to prepare products aligned with route schedules.
•  Work closely with clinical teams, procurement, warehouse operations, and quality assurance to maintain optimal stock levels, ensure real-time inventory visibility.

Key qualifications, Skills & Education

 Education & Certification

• Diploma or Degree in Pharmacy, Pharmaceutical Technology, or a related healthcare discipline.
  (Registration with the Pharmacy and Poisons Board is a must.)
• Additional training in Supply Chain Management, Logistics, or Inventory Control is highly desirable.
• Certification in Good Distribution Practices (GDP) or cold chain management is an added advantage.

Experience

• Minimum 5 years of experience in pharmaceutical inventory management, preferably in a healthcare setting or multi-location environment.
• Proven experience in batch tracking, expiry monitoring, stock reconciliation, and cold chain management.
• Experience working with a patient management system or inventory tracking systems (Power BI or Excel-based tracking tools are a plus in the absence of an ERP).

Skills & Competencies

• Strong knowledge of GDP, MOH regulations, and other pharmaceutical handling guidelines.
• Ability to interpret and implement standard operating procedures (SOPs) and inventory policies.
• High attention to detail and data accuracy.
• Strong communication and coordination skills, especially when working with clinical teams, procurement, and warehouse personnel.
• Proficiency in Excel, stock reporting, and the ability to work with system-integrated inventory workflows.
• Ability to train or mentor junior staff on best practices in pharmaceutical inventory.

Personal Attributes

• Proactive, organized, and able to manage competing priorities.
• Commitment to quality, safety, and accountability in a healthcare setting.
• Integrity, professionalism, and a continuous improvement mindset

go to method of application »

Role Summary:

We are seeking a dedicated and skilled sonographer to join our team. As a sonographer, you will play a vital role in our diagnostic imaging services, utilizing ultrasound technology to produce high-quality images for the diagnosis and treatment of various medical conditions.

Responsibilities:

• Provide imaging services to patients in accordance with established practice parameters and standards of care.
• Process, verify, and maintain patient information accurately.
• Prepare patients for ultrasound procedures, ensuring accurate identification and readiness.
• Produce timely and accurate results following the UltraSound SOPs and standards.
• Review all test results for accuracy and consistency, correlating them with patients’ conditions when necessary.
• Maintain records and filing systems for ultrasound information, equipment, and test results to comply with regulations.
• Order and maintain department supplies, ensuring optimal resource utilization.
• Implement stock control procedures to ensure accountability.
• Conduct weekly and routine maintenance of the ultrasound equipment.
• Adhere to safety and infection control policies and procedures at all times.
• Perform any additional duties assigned by the Branch manager in line with sonography services and Penda Health Services.
• Be flexible to conduct scans in various Penda Medical Centers as assigned.
• Carry out duties in alignment with Penda’s Vision and Values.

Key requirements and attributes 

• Diploma in Diagnostic Radiography/Medical Imaging Sciences
• Valid License to Practice from the relevant regulatory or professional body, if applicable.
• At least 3 years of work experience
• Knowledge of relevant legislation and professional standards
• Computer use skills and experience