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  • Posted: Aug 20, 2025
    Deadline: Not specified
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  • Penda Health is an award-winning startup company that is transforming healthcare in East Africa by building a chain of outpatient health clinics that offer evidence-based medical care and unparalleled member experience at surprisingly affordable rates. Penda is ranked the Best Health Care Firm to work for in Kenya and the #26 Best company to work in Kenya...
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    Inventory Supervisor - Pharma

    Role Summary:

    • Under the guidance of the warehouse & Distribution Manager, coordinates pharmaceutical inventory operations, including receiving, inspecting, data entry to ensure compliance with GDP standards, batch and expiry tracking, and real-time EMR updates. Supports timely, accurate dispatch of pharma products, cold chain management, and audit readiness.

    Key Responsibilities:

    • Oversee receiving, quarantine checks, and EMR entries for all pharmaceutical deliveries.
    • Enforce FEFO and monitor expiries through routine bin checks and reconciliations.
    • Ensure that Stock Controllers (pharma) are properly doing the packing, labeling, and cold chain handling of pharma.
    • Support dispatches and urgent top-ups with validated documentation.
    • Prepare for and participate in GDP audits.
    • Ensure full traceability of batches and cold chain validation in EMR.
    • Maintain clear segregation between received, quarantined, and stocked pharma inventory.
    • Support in stock counts, reconciliation, cycle counts, and regular cleanup for pharma items.
    • Collaborate with Logistics Officers to prepare products aligned with route schedules.
    •  Work closely with clinical teams, procurement, warehouse operations, and quality assurance to maintain optimal stock levels, ensure real-time inventory visibility.

    Key qualifications, Skills & Education

     Education & Certification

    • Diploma or Degree in Pharmacy, Pharmaceutical Technology, or a related healthcare discipline.
      (Registration with the Pharmacy and Poisons Board is a must.)
    • Additional training in Supply Chain Management, Logistics, or Inventory Control is highly desirable.
    • Certification in Good Distribution Practices (GDP) or cold chain management is an added advantage.

    Experience

    • Minimum 5 years of experience in pharmaceutical inventory management, preferably in a healthcare setting or multi-location environment.
    • Proven experience in batch tracking, expiry monitoring, stock reconciliation, and cold chain management.
    • Experience working with a patient management system or inventory tracking systems (Power BI or Excel-based tracking tools are a plus in the absence of an ERP).

    Skills & Competencies

    • Strong knowledge of GDP, MOH regulations, and other pharmaceutical handling guidelines.
    • Ability to interpret and implement standard operating procedures (SOPs) and inventory policies.
    • High attention to detail and data accuracy.
    • Strong communication and coordination skills, especially when working with clinical teams, procurement, and warehouse personnel.
    • Proficiency in Excel, stock reporting, and the ability to work with system-integrated inventory workflows.
    • Ability to train or mentor junior staff on best practices in pharmaceutical inventory.

    Personal Attributes

    • Proactive, organized, and able to manage competing priorities.
    • Commitment to quality, safety, and accountability in a healthcare setting.
    • Integrity, professionalism, and a continuous improvement mindset

    Check how your CV aligns with this job

    Method of Application

    Interested and qualified? Go to Penda Health on pendahealth.applytojob.com to apply

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