Vacancies at Total Kenya Limited

Job Description

The above-mentioned opportunity has arisen within the Commercial- Specialties Department, Lubricants Sales Section. Reporting to the Lubricants B2B Manager, the incumbent shall be responsible for the following: 

• Ensure Health, Safety, Environment & Quality (HSEQ) policy implementation and compliance at customer locations.
• Achieve set yearly targets for Volumes & Margins in his region
• Monitor the performance and maintenance of lubrication equipment at customer sites
• Advise customers and prospects on product recommendations based on lubrication surveys
• Implement used oil analysis and facilitate used oil sampling for customers
• Interpret oil analysis lab reports and advise customers accordingly
• Conduct technical training for customers and prospects
• Manage the lubricant market segment in his/her region in order to ensure effective & profitable growth.
• Carry out market intelligence in his region to obtain competitor information, carry out quarterly price surveys thus making recommendations to the lubes manager to secure and grow the Lubricants business
• Ensure strict adherence to credit policy by all consumers.
• Offer support to other lubricants channel such as stocking, pricing, merchandising and market intelligence
• Advise the lubricants management of any market/customer changes affecting monthly sales forecasts, blending and importation of lubricants.
• Optimize overhead expenses such as equipment maintenance, seminars, promotions, mileage & stationery
• Liaise with Customer Care Section for customer order processing
• Following up with customer care to ensure pending orders are retrieved and supplied
• Following up with the depot to know position and ensure customer’s orders are delivered.
• Liaise with transporters for local deliveries
• Monitor depot stocks and liaising with other depots and the blending plant for product transfers
• Advise Blending Plant on how to prioritize blending
• Liaise with Sales Administration Section for correct customer prices in SAP

Context and environment

External environment

• Competitive market with increasing number of new entrants
• Increasing awareness among customers leading to high demand on superior support services

Internal environment

• Several departments involved in the successful execution of this job thus calling for teamwork

Candidate profile

The job holder requires the following minimum qualifications:

• Degree in Mechanical/Production/Chemical Engineering
• More than 3 years' exposure in Sales and Marketing environment
• Business Management and Administration skills

Additional Information

• Offer lubricants technical support to all consumers in his/her assigned region
• Maintain profitability and market share of the lubricants business in his/her region
• Identify and develop new marketing opportunities of Lubricants in his region.
   

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Job Description

The above-mentioned vacancy exists within the Finance Department, Purchasing Section. Reporting to the Purchasing Manager, the incumbent shall be responsible for the following: -

• In charge of technical portfolios, including but not limited to depots and Lube Oil Blending Plant (LOBP)
• Conducting new vendor vetting and contributing to new vendor account opening
• Sourcing for goods and services from the approved suppliers and negotiating the prices. Ensure quality scoping and BOQ.
• Savings and reporting of purchasing performance
• Timely and quality processing of purchase requisitions in OPTIMA ensuring respect of Purchasing rules
• Planning and interface with various internal and external stakeholders to understand and define requirements and develop action plans for procurement needs
• Launching and administering tenders with comprehensive and quality scoping and assisting users with tender analysis for deliberation and approval as per the TotalEnergies' laid down regulations
• Performing supplier evaluation and participating to the regular vendor follow-ups through daily communication, meetings, contractor seminars, etc.
• Managing the disposal or sale of capital equipment and excess inventories in line with procedures with the goal of optimizing realization
• Co-ordinating with user departments to ensure job evaluations are carried out timely for all projects
• Managing contract portfolio to ensure coverage for the company through dedicated KPIs
• Ensuring Group and TotalEnergies Marketing Kenya (TMK) Purchasing rules are respected including also compliance and ethics
• KPIs: to contribute to Purchasing reporting with added value comments/analysis and conduct plans

Context and environment

• Striking a balance between cost, quality and timeliness to satisfy end users
•  Handling of regular and ad hoc urgent buying needs
•  Analysis of systems extracted reports for timely and accurate reporting (SAP, OPTIMA, etc)
•  Role exposes one to both internal and external contacts

Candidate profile

The job holder will require the following minimum qualifications: -

• A Bachelor's Degree in Engineering; (Mechanical, Civil or Electrical, Production & Technology) & Over 6 years experiences in Purchasing activities
• Project management skills
• Experience in technical commercial procurement
• Excellent analytical, negotiation, communication, organizational and public relations skills
• Able to strike a balance between cost, quality and timeliness to meet business requirements
• SAP/ERP working experience
• High professional ethics, accountability and personal integrity