Vacancies at Victory Farms

As the Community Outreach Assistant, you will play a vital role in fostering strong partnerships between the Victory Farms and local landowners by identifying suitable locations for ponds and novel projects. This position requires a proactive and approachable individual who can effectively communicate the benefits of collaboration, guide partners through agreement processes, and ensure mutual understanding of partnership terms. As the assistant you will acts as a bridge connecting community needs with organizational goals, ensuring smooth and transparent engagement that support sustainable development initiatives.

Roles & Responsibilities:

• Conduct thorough identification and mapping of potential plots suitable for pond construction and innovative community projects, considering environmental and social factors.
• Initiate contact with plot owners to build rapport, effectively communicate the value and mutual benefits of entering into a partnership with the organization.
• Facilitate the partnership process by coordinating meetings where plot owners can review and, if agreeable, sign letters of interest to formalize their involvement.
• Clearly and patiently explain all sections of the partnership contract, addressing any questions or concerns to ensure partners fully comprehend their rights and obligations before signing.
• Maintain accurate records of interactions, agreements, and follow-ups to sustain transparent relationships and project tracking.

Skills and qualifications:

• Degree in Community Science, Social Work, Environmental Science, or a related field; alternatively, a strong sales background with demonstrated community engagement experience may be considered.
• Excellent command of English, both spoken and written.
• Fluency in the local language to engage effectively with community members and stakeholders.
• Strong interpersonal and communication skills with the ability to work autonomously as well as collaboratively within a team.
• Resilience and adaptability to handle pressure, shifting priorities, and various tasks as required by community dynamics.
• Flexibility to accommodate varied working hours, including weekends and early mornings, to meet community and project needs.

Benefit:

• Visibility into the world’s fastest growing aquaculture company.
• Ideal for a candidate looking to dive into a mission-oriented Organization.
• The team is committed to the candidate’s success and will provide coaching, mentorship, and unique exposure to people and experiences that come from the most successful leaders in the entrepreneurial community and the social sector.

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As an Accounts Assistant- Payables at Victory Farms, you will be responsible for supporting the accounts payable function, ensuring timely and accurate processing of invoices and payments, maintaining records, and collaborating with various departments to resolve any discrepancies.

 Responsibilities and Duties:

Invoice Processing:

• Receive, review, and verify invoices and payment requests.
• Enter invoices into the accounting system and ensure proper documentation.
• Perform a 3-way match and resolve any discrepancies.

Payment Processing: 

• Prepare and process electronic transfers/payments and share proof of payments.
• Monitor aged payable listing to ensure payments are up to date.
• Monitor and ensure all reimbursements are processed in a timely manner
• Track expenses and process expense reports.

Vendor Management:

• Communicate with vendors to resolve invoice and payment issues.
• Maintain vendor files and ensure all information is up-to-date.
• Reconciling vendor accounts and resolve any discrepancies.

Record Keeping and Reporting:

• Assist in month-end closure processes and report generation.
• Prepare analysis of accounts and assist with financial audits.
• Perform monthly payable sub-ledger to general ledger reconciliations & resolve any discrepancies.

Compliance and Controls:

• Ensure compliance with financial policies and procedures.
• Ensure all statutory taxes are filed and paid within the required timelines.
• Assist in implementing and maintaining internal controls to ensure accurate and timely financial reporting.

Collaboration:

• Work closely with procurement and other departments to ensure alignment on payment processes.
• Collaborate with the finance team on special projects and process improvements

Requirements

• Bachelor’s degree in Accounting, Finance, or related field.
• Proven working experience in accounts payable role or general accounting.
• Familiarity with accounting softwares, preferably ERP Next.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office Suite, especially Excel.
• Good communication and interpersonal skills.
• Ability to handle sensitive and confidential information with integrity.