Vacant Positions at AGL- Africa Global Logistics

Mission Description

Acknowledge Receipt & Pre-Declaration Review

• Acknowledge receipt of full sets of documents/files from IFFOS Operators.
• Confirm the validity and completeness of clearance documents (pre-declaration check).
• Allocate files to declarants for timely entry submission.
• Liaise with the Team Leader, IFFOS Operators, and Operations Supervisor to confirm the appropriateness of documents and request any missing or additional information.
• Ensure declarants carry out accurate and timely declarations in the iCMS system.
• Ensure entries are updated in SPOT and WAY.
• All PGA-CDs must be submitted in the TFP system in a timely manner. Once entries are paid, confirm that KEBS-CD and all other PA-CDs are fully submitted in TFP and shared with the team for clearance processing.

Customs Entry Lodgment & Work Distribution

• Lodge customs entries in the iCMS system.
• Ensure fair and balanced allocation of files among declarants.
• Ensure each declarant meets the daily KPI target of 100 lines per day.

Continuous Monitoring & Follow-Up

• Ensure declarants constantly check TFP and iCMS systems to monitor passing entries and permit approvals.
• Promptly respond to any rejected entries or permits.
• Escalate issues for support when necessary to avoid delays

Support & Coordination

• Support the Team Leader, Supervisor, and Port Operators with any inquiries or customs rejections.
• Provide clarification and guidance on customs documentation, duties, requirements, and regulations.

Query Resolution & Escalation

• Handle customs queries in coordination with the Supervisor.
• Escalate unresolved issues to the Managers within 24 hours.
• Make physical interventions at relevant offices/ports where necessary to ensure resolution.

Reporting & Monitoring

• Share the Job Allocation Report daily.
• Ensure each declarant submits their Daily Activity Report without fail.

Duty and Tax Projection

• Perform duty and other tax projections accurately and in a timely manner to support smooth entry processing and planning& bond projection

Profile

• Diploma in C & F or related field
• ICMS training
• East African Freight Forwarding Practicing Certificate will be an added advantage.
• 5 years' experience in a busy logistics'/ freight forwarding industry.

go to method of application »

Mission Description

The successful applicant will be responsible for the following key result areas: -

Handle day-to- day operational relationship with the client

• Receive the orders from Clients.
• Request for missing documentation and more detailed instructions, if necessary, from the client.
• Inform the client of the files processing progress in real time.
• Proactively resolve Client queries.

Manage the file processing

• Update the client and the IFFOS on the file processing progress and update the monitoring software on the status of each file.
• Process export documentation for shipments
• Book cargo with shipping lines
• Organize transport for delivery of containers for stuffing /POR
• Follow up with shipping lines on the arrival of vessels
• Follow up on the receipt of invoices, attach the same to the relevant file and submit for approval
• Update the system
• Regularly archive the files (physically & electronically)
• Ensure that client files have all the required attachments and copies of these maintained on file

Alert/Inform Management

• Alert the client in case of operational issues (potential or real) and escalate to the IFFOS the issues that you are unable to handle.

Profile

• Diploma in Clearing and Forwarding.
• East Africa Freight Forwarding Practicing Certificate will be an added advantage.
• 2 years' experience in C & F.

go to method of application »

Mission Description

• Diploma / Degree in Commerce or related field.
• 3 yrs in C & F

Profile

Stocking Role

• TALO/ CAD/CAM Chassis upload
• TALO/ CFAO and SAP PO creation, goods receipt and invoice processing

Monthly Stock Take

• TALO/ CFAO stocks audit before stock take
• TALO/CFAO reconciliation after stock take
• Customs Duty payments i.e. Tax payments processing
• Validation of customs agent declarations
• Preparation of payment request i.e. entry, evidence of validation, cover sheet with breakdown of costs (Duty, excise, VAT as per Finance format)
• Preparation of Citi direct upload files

Invoice Processing

• Receiving invoices i.e. port, ex-warehouse, warehouse, accessory and transport invoices including ANT invoices
• Verification and processing invoices for approval based on the tariff cards or LPO in case of accessories with supporting documents
• Preparation of ANT invoicing statistics and drafts to ensure accurate monthly invoicing for all services rendered within the month.

Logistics planning and tracking

• Alignment of the logistics planning in line with CFAO Sales and Operations processes.
• Tracking inventory under intermediate movements, i.e. vehicle units at accessory, suppliers and demonstration units based on CFAO LPOs and instructions.
• Tracking inventory under intermediate movements using the ANT Yard management system and based on CFAO LPOs and instructions.

File management and archiving

• File management and control of all CFAO
• Logistics operations as per the approved SOP. (Using SPOT, EDOC, and any other approved systems)
• File management and control of all ANT
• Logistics operations as per approved SOP; (Using SPOT, EDOC, and any other approved systems)
• Archiving all CFAO Logistics operations documents as per approved SOP. (Using SPOT, EDOC, and any other approved systems)
• Archiving of all ANT Logistics operations documents as per approved SOP. (Using SPOT, EDOC, and any other approved systems)

Systems super user

• Lead the deployment and sustenance of the utilization of the onsite systems, Yard management System, Synertrade, TALO, ANATA.