Accounts Assistant (Real Estate Management) at Burhani Engineers Ltd

Key Responsibilities 

• Accounts Receivable (Tenants & Lease Finance) 
• Record and reconcile tenant rent payments, service charges, parking fees, utilities, and other income streams. 
• Generate and send tenant invoices, rent demands, and statements. 
• Track rent arrears, follow up with tenants, and escalate long-overdue accounts. 
• Maintain an updated tenant ledger for each property. 
• Assist in monitoring lease expiry, rent escalation schedules, and deposit tracking. 
• Accounts Payable (Suppliers & Contractors) 
• Receive, verify, and post vendor invoices (maintenance, utilities, security, cleaning, repairs). 
• Maintain a log of supplier contracts and payment schedules. 
• Prepare and process payment vouchers, cheque write-ups, and bank transfers. 
• Reconcile supplier statements and resolve discrepancies. 
• Bank & Cash Reconciliation 
• Perform daily, weekly, and monthly bank reconciliations for rent accounts, service charge accounts, and operational accounts. 
• Track and reconcile petty cash for property maintenance operations. 
• Service Charge & Property Expense Management 
• Assist in preparing annual service charge budgets. 
• Maintain proper documentation of property operating expenses. 
• Monitor utility bills (water, electricity), common-area maintenance charges, and sinking fund postings. 
• Support preparation of service charge reconciliation statements for property owners. 
• Financial Reporting & Documentation 
• Assist in preparing monthly, quarterly, and annual financial reports. 
• Maintain orderly and secure accounting files (leases, invoices, receipts, vouchers). 
• Support audit schedules and respond to auditor queries during audits. 
• Compliance & Systems 
• Ensure all accounting tasks comply with Kenyan financial regulations (e.g., KRA, VAT Act, Income Tax Act). 
• Update financial data in accounting/property management systems (QuickBooks, Sage, In4Suite, Tally). 
• Maintain confidentiality of financial and tenant information. 

Qualifications

Required 

• Diploma or Bachelor’s Degree in Accounting, Finance, Business Administration, or related field. 
• 1–2 years accounting experience (preferably in real estate/property management). 
• Proficiency in MS Excel (pivot tables, VLOOKUPs) and accounting software.