Job Opportunities at Posture Consulting

The holder of this position shall be responsible for purchases, issuance of requested materials by the technical department and stock management in the store.

Responsibilities for the Procurement Coordinator Job

• Be responsible for the overall function of the store
• Use the computerised the procurement system to track down all stocks in and out on real time
• Track stock out levels and do requisitions in a timely manner.
• Carry out stock taking at the end of every month for both the store and the workshop and report the same to management
• Ensure that all purchases and stock requests are approved by your supervisor.
• Receive and process requisition from the sales department for project materials
• Prepare purchase orders to replenish stocks to optimum levels
• Ensure to qualify suppliers based on quality supplies, price effectiveness and efficient deliveries
• Ensure to have a good relationship with suppliers and negotiate for a suitable credit facility
• Make orders and collect them from suppliers at least two days before departure of the truck to ensure no delays
• Receive faulty equipments, take record of the circumstances that lead to the fault and seek approval from your supervisor before replacing them
• Receive and record all client equipments meant for repair and label them.
• Ensure that all the store items are well labelled and organised
• Ensure a real time data entry of all goods received from suppliers and all goods issued.
• Prepare delivery notes for the technical department in copies
• File all the paper works in the store in an orderly and presentable manner
• You will be in-charge of preparing documentations for imports and clearing the same on arrival
• Work as a team with an assistant to ensure efficiency of the procurement process
• Any other duties as may be prescribed from time to time by your supervisor

Procurement Coordinator Job Qualifications

• Posses at least a diploma in Procurement
• At least 3 years experience working with procurement systems
• Computer literacy and hands on experience is a MUST
• Has good interpersonal skills
• Can relate well with people of all levels
• High Integrity

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Job Summary:  the human & Admin Officer shall work closely with the administration manager to implement human resource strategies and policies that create a good working environment for all.

Human Resource Duties

• Develop and implement HR strategies and initiatives aligned with the overall corporate strategy
• Responsible for recommendation and updating of  human resource policies and procedures in line with employment laws and corporate policy standards
• Facilitate recruitment, placement and orientation of employees
• Analyze training needs for staff and implement a training  programs.
• Develop and implement a  performance management system to increase productivity
• Provide current and prospective employees with information about policies, employment contracts, job duties, working conditions, wages, and opportunities for promotion and employee benefits
• Responsible for implementing the company codes of conduct and taking appropriate disciplinary measures
• Responsible for the employee welfare through complaints handling, settling disputes, and resolving grievances and conflicts, so as to maintain good employee relations.
• Perform day-to-day personnel administrative tasks such as clocking, leave management, personnel file records, job descriptions, separation processes etc.
• Responsible for implementing all labour laws in the company
• Measure employee satisfaction and identify areas that require improvement

Administrative duties

• Ensure compliance of the company with the laws as well as all relevant licensing are up to date
• Supervise the administrative staff to ensure all administrative duties are carried out
• Make travel arrangements for the directors and office personnel
• Complete work schedules, manage calendars and arrange appointments
• Organize weekly internal staff meetings and take minutes
• Responsible for office maintenance and of ensuring office equipments such as, telephones, printers etc are all running well.
• Supervise compilation, copying, sorting, and file records of office activities, business transactions, other activities
• Open, sort and route incoming mail, answer correspondence, and prepare outgoing mail
• Type, format, proofread and edit correspondence and other documents

Key Results

• Compliance of company with the labour laws and updated licenses
• Good working environment that is clean, safe and healthy
• All systems and equipment in the office are in good working condition
• Accurate  correspondences with clients, management and fellow employees
• Ease of accessibility to all office documents physically and electronically
• Employee issues are addressed amicably
• Office supplies available at all times
• Well updated leave forms
• Filing of all employee documents in his/her personal file
• Timely communication and correspondences
• Well handled separation processes according to law
• Implementation of all HR policies and company policies
• Timely periodical performance appraisal

Competencies and abilities

• Posses at least a Degree/Higher diploma in Human Resource
• At least 3 years experience in a busy organization
• Computer literacy and hands on experience is a MUST
• Experience in a manufacturing/trading company is an added advantage
• Has good interpersonal skills
• Can relate well with people of all levels