Office Admin Job at Alternate Doors

Office Admin Job Responsibilities

• Front office administration and ensuring cleanliness is maintained at all times
• INCHARGE data entry on KRA -Kentrade system to process IDF /Process Poison Pharmacy Board Permit
• Receiving calls and responding to customer emails and inquiries.
• Offering administrative support
• Office management and budget administration as well as petty cash management
• Maintaining both electronic and physical filling systems
• Managing and maintaining of office equipment’s
• Maintaining the bills payable account and ensuring that all bills are paid on time or before the deadline, electricity, telephone, internet etc.
• Maintain the statutory deductions files and ensure prompt payments of the statutory deductions, PAYE, NSSF, NHIF Taxes and VAT
• Formatting reports, scanning necessary schedules, photocopying and biding of documents.
• Planning and projecting human resource needs for consultancy contracts undertaken by the company.
• Coordinating with clients on data collection and schedules of audits and other consultancy work
• Keeping and maintain records of call and clients requests and ensuring respective parties have been notified immediately.
• Establishing and controlling personnel records and files for both staff and consultants keeping good track of records of leave days and offs
• Managing the time sheet records for all staff.
• Providing assistance in monitoring employee performance appraisal processes.
• Liaising with partners and directors in preparing contracts for both long term and short term consultants.
• Coordinating & organizing meetings and trainings/workshops
• Coordinating logistics, travel and accommodation arrangements for staff and partners
• Coordinate clearance of staff separating from the organization.
• Maintain the leave records
• Ensuring visitors are well served and treated and directed.
• Any other duties as assigned by the management.

Qualifications for the Office Admin Job

• Secretarial certification
• Excellent typing skills
• Strong command of English
• Computer Literate
• A DEGREE can be of add advantage
• Knowledge on MS-Word and Excel