Career Opportunities at World Vision

Purpose Of The Position

The position of Information Management Support Officer will provide support to National Offices to assist, in developing information management tools, design and implement software solutions and implement relevant GIS activities in compliance to both internal and international standards, facilitate humanitarian learning across the region, and provide assistance to the region’s humanitarian knowledge management.

Key Responsibilities

• Facilitate the collection of relevant information and data from key WV NOs, humanitarian partners, including Clusters, representatives of national governments, UN agencies, donors, local and international NGOs, in order to facilitate and maximize the exchange of information and data between humanitarian partners, and manage the creation of appropriate information products for decision-making and humanitarian response;
• Lead the collection and collation of baseline data sets. Compile and disseminate these, in particular demographic and vulnerability data, in different formats (including GIS) through ARC GIS Online utilizing existing World Vision tools.
• Provide training and advice to relevant staff on use of document archiving systems and the use of meta-data standards.
• Maintain databases based on existing templates (or develop if necessary, including user-friendly menu access and reports) to support humanitarian operations. Utilize skills to design relevant information management publications through tools such as InDesign.
• Ensure that inventories of the information management systems, tools and products of the EARO office and, where possible of other key humanitarian partners and perform and supervise reference functions by advising internal and external users on holdings and accessibility, and assisting in the administration of access and declassification activities.
• Provide basic GIS support to the office in general and lead the development of appropriate maps and info graphic products to support humanitarian decision-making and reflect humanitarian response.
• Support the maintenance of an inventory of EARO/WVI-produced maps and, where possible, those available from other humanitarian partners.
• Deploy as necessary to national, regional and global responses

Other Responsibilities

Carry out any other additional responsibilities as required.

Must Have

KNOWLEDGE SKILLS AND ABILITIES:

• Minimum of a Degree in Geography, Computer Science, Engineering or a related field of study.
• At least 5 years work experience 3 of which should be in emergency response information management.
• Strong experience and training in ARC GIS and ARC GIS Online related software.
• Strong experience and training utilizing graphic design software (InDesign or eq).
• Strong empirical knowledge of the humanitarian sector including humanitarian charters, laws, standards principals, and ability to mainstream leading cross-cutting themes.
• Empirical knowledge of emergency response DM&E processes.
• Proven track record for infosheet and information sharing tools design.
• Requires cross-cultural experience, understanding and sensitivity.
• Strong ability to facilitate appropriate information flow and coordination amongst a complex range of internal and external stakeholders.
• Must have a clear understanding of major donors’ perspectives, requirements and standards and the ability to represent WV to major donors and other external stakeholders in a highly professional manner.
• Strong commitment to WV’s vision, mission and core values
• Must be a committed Christian, able to stand above denominational diversities.
• Participate in daily devotions and weekly Chapel services.

Work Environment /Travel

• The position is office based with and requires ability and willingness to travel both domestically and internationally, up to 10%of the time and on short notice( within 24 hours) and for periods longer than 30 days as required.
• One must have the ability to function in high stress situations.

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Purpose Of The Position

To monitor Cash/Food for Asset (C/FFA) work norms/project implementation, the delivery, distribution, documentation and reporting associated with Cash transfers through use of appropriate technology.

Communicate World Vision's Christian ethos and demonstrate a quality of spiritual life that is an example to others.

Beneficiary targeting, selection and registration

• Implement Community Based Targeting & Distribution (CBTD), C/FFA concept in the community in a clear understandable manner according to the standards.
• Mobilize the community and guide the process of relief committee’s selection.
• Facilitate the development of a community based targeting/selection criteria by the relief committees and approval by community members.
• Facilitate beneficiary selection and validation process by the relief committees.
• Assist community to solve problems related to the food/cash distribution process
• Enroll validated beneficiaries into the Last Mile Mobile Solution (LMMS) system
• Ensure updating of LMMS beneficiary records

Project monitoring, Documentation and Reporting

• Facilitate the process of project selection by the community
• Monitor community project implementation and measure/collect work norms on monthly basis
• Facilitate community awareness of project ownership and sustainability
• Prepare documentation on commodity movements and distributions properly using LMMS.
• Review the monitoring plan with the local level partners to reaffirm commitments.
• Plan tracking for key CWB indicators of strategic relevance from secondary and primary data, with partners and communities.
• Collect monitoring data with community members in a collaborative and systematic fashion.
• Support in the supervision of community-based monitoring activities, as necessary in the programme context.
• Provide proper documentation of loses and reconstituted commodities.
• Report on any incidences touching on security at the distribution centers.

Commodity, Cash and NFI’s management

• Ensure that all commodities delivered at the FDP are properly accounted for based on the approved distribution plan inform the relief committees on the quantities of food expected; ration scales and the expected date of arrival of commodity.
• Monitor commodity movements, including delivery of commodities and NFIs at the FDP. Supervise receipt/offloading by the relief committees to ensure correctness of quantity, content and quality as per the waybill. Ascertain signatures on the waybills documents as well as losses and damages, and excesses. In case of damage arrange for reconstitution.
• Schedule NFIs, commodity/cash distribution dates with relief committees and communicate to the beneficiaries.
• Oversee the distribution process using LMMS in collaboration with the relief committees and ensure correct rations are distributed.

Stakeholder’s engagement

• Liaise with Community, Government authorities, WFP and other stakeholders; provide information regarding beneficiary registration, commodity/cash distribution, distribution plans, and project progress.
• Identify and report on other needs such as health care, additional food needs, development activities, or any other rehabilitation and/or development activity.

Capacity Building

• Train communities and RCs on CBTD principles and implementation of selected projects
• Support FFA Technical Officer in roll out of new initiatives in CFA within the community

Qualifications: Education/Knowledge/Technical Skills and Experience

• Diploma in community development, Agriculture or related field
• 2 years’ experience in commodity/cash programming and logistics or related field.
• Good communicator and mobilizer
• Good understanding of World Vision and sphere standards.
• Knowledge of and adherence of the Red Cross and NGO Code of Conduct.
• Local residents are preferred
• Ability to engage with local communities, partners and government authorities

Working Environment

• Work environment: field based withlogistics and reporting done at the office
• Travel Required:Mainly domestic
• On call: As required