Operations Manager at AECOM

Primary Responsibilities

Responsibilities include, but are not limited to the following

Security

• Maintain reliable relationship with GRG on staff travel, incident reporting and security management for expatriate staff, ensuring all appropriate documentation is in place in a timely manner;
• Oversee security management procedures, staff training and performance of all security service providers for Nairobi office and field offices;
• Oversee production and regular updating of security management plans;
• Oversee daily security management of all TIS+ staff movements;
• Oversee security vetting of potential TIS+ staff, STTA and subcontractors;
• Regularly review and as needed, work to improve physical security standards at TIS+ offices;
• Supervise staff and consultants working on security issues;

Logistics

• Oversee all TIS+ vehicle use and maintenance, in accordance with USAID and AECOM rules and policies;
• Oversee transport of goods to field locations, ensuring reliable tracking and reporting systems are in place;

Administration

• Oversee the application and renewal of the country registrations
• Oversee all office leases, renewals, relationships with landlords and ensure timely payments
• Oversee office maintenance and cleaning service providers for all TIS+ offices;

Asset Management

• Maintain TIS+ inventory of procured equipment, in accordance with USAID and AECOM rules and policies, and assist in tracking and updating all non-expendable equipment in OneSource;
• Oversee TIS+ PIKA NXP tracking and reporting;
• Oversee annual asset reporting and disposition of assets procedures and documentation;

Human Resources

• Oversee all work permit and visa issues for international staff;
• Oversee all national staff recruitment, documentation, orientation, performance appraisals, revision of SOW or Job Descriptions, as needed.
• Ensure all HR documentation as needed is filed in One Source and complies with annual documentation audits.

Information Technology

• Oversee IT service providers for all TIS+ offices;
• Oversee information security management systems, procedures and staff orientation and training as needed;

Reporting

The Operations Manager reports to the Chief of Party

Minimum Requirements

• Must have five (5) years of experience working in an operations management capacity on projects of a similar scale and scope, including experience in US Government policies and procedures, with regards to procurement processes, logistics, systems, HR management, and administration.
• Must have a minimum of a Bachelor’s degree in international development, international relations/affairs, business, management, finance, or a related field.
• Demonstrated security management experience, M/S office expertise, previous experience working in a fragile‐state context and demonstrated ability to communicate effectively in English, both verbally and in writing required.
• Somalia language skills desirable

   

Preferred Qualifications

• Prior experience working on OTI or OTI-like programs also desirable.