• Operations Manager at AECOM

  • Posted on: 12 July, 2017 Deadline: Not Specified
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  • We are a global network of experts working with clients, communities and colleagues to develop and implement innovative solutions to the world’s most complex challenges. Delivering clean water and energy. Building iconic skyscrapers. Planning new cities. Restoring damaged environments. Connecting people and economies with roads, bridges, tunnels and transit systems. Designing parks where children play. Helping governments maintain stability and security. We connect expertise across services, markets, and geographies to deliver transformative outcomes. Worldwide, we design, build, finance, operate and manage projects and programs that unlock opportunities, protect our environment and improve people’s lives. We are AECOM. Built to deliver a better world.
     

    Operations Manager

     

    Primary Responsibilities

    Responsibilities include, but are not limited to the following

    Security

    • Maintain reliable relationship with GRG on staff travel, incident reporting and security management for expatriate staff, ensuring all appropriate documentation is in place in a timely manner;
    • Oversee security management procedures, staff training and performance of all security service providers for Nairobi office and field offices;
    • Oversee production and regular updating of security management plans;
    • Oversee daily security management of all TIS+ staff movements;
    • Oversee security vetting of potential TIS+ staff, STTA and subcontractors;
    • Regularly review and as needed, work to improve physical security standards at TIS+ offices;
    • Supervise staff and consultants working on security issues;

    Logistics

    • Oversee all TIS+ vehicle use and maintenance, in accordance with USAID and AECOM rules and policies;
    • Oversee transport of goods to field locations, ensuring reliable tracking and reporting systems are in place;

    Administration

    • Oversee the application and renewal of the country registrations
    • Oversee all office leases, renewals, relationships with landlords and ensure timely payments
    • Oversee office maintenance and cleaning service providers for all TIS+ offices;

    Asset Management

    • Maintain TIS+ inventory of procured equipment, in accordance with USAID and AECOM rules and policies, and assist in tracking and updating all non-expendable equipment in OneSource;
    • Oversee TIS+ PIKA NXP tracking and reporting;
    • Oversee annual asset reporting and disposition of assets procedures and documentation;

    Human Resources

    • Oversee all work permit and visa issues for international staff;
    • Oversee all national staff recruitment, documentation, orientation, performance appraisals, revision of SOW or Job Descriptions, as needed.
    • Ensure all HR documentation as needed is filed in One Source and complies with annual documentation audits.

    Information Technology

    • Oversee IT service providers for all TIS+ offices;
    • Oversee information security management systems, procedures and staff orientation and training as needed;

    Reporting

    The Operations Manager reports to the Chief of Party

    Minimum Requirements

    • Must have five (5) years of experience working in an operations management capacity on projects of a similar scale and scope, including experience in US Government policies and procedures, with regards to procurement processes, logistics, systems, HR management, and administration.
    • Must have a minimum of a Bachelor’s degree in international development, international relations/affairs, business, management, finance, or a related field.
    • Demonstrated security management experience, M/S office expertise, previous experience working in a fragileā€state context and demonstrated ability to communicate effectively in English, both verbally and in writing required.
    • Somalia language skills desirable

       

    Preferred Qualifications

     

    • Prior experience working on OTI or OTI-like programs also desirable.

    Method of Application

    Interested and qualified? Go to AECOM career website on jobs.aecom.com to apply

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