Procurement Assistant at UCSF Global Programs for Research & Training

Job Description

• Assist the Procurement Manager in the supply chain function for Global Programs projects which includes procurement of goods, works and services, disposal of stores, inventory and contract management.
• Liaise with the Procurement Manager in prioritizing and execution of emerging procurement, identifying and pre-qualifying vendors, preparing bids, and other administrative and maintenance requests.
• Contribute towards the development of procurement plans and processes ensuring compliance with wider procurement policies and Global Program standards.
• Liaise with program Technical Leads and site offices to prepare procurement plans on an ongoing basis.
• Collate data and contribute to preparation of accurate and timely reports of procurement activities,
• Develop strong relationships with vendors. Work with finance team to ensure vendors are paid in a timely manner.
• Respond to queries and escalate where appropriate, in order to provide a timely and accurate service to clients.
• Manage routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources.
• Provide revision and proof-reading services for standard procurement related documents, to contribute to the development of accurate documentation
• Perform other related duties as may be delegated by the Procurement Manager

Qualifications and Experience Required

• Diploma in procurement and supplies, a degree will be an added advantage
• 2-3 years of experience in procurement preferably in a non-governmental organization.
• Qualification in professional course such as CIPS is an added advantage.

Skills and Attributes

• Personal integrity and transparency
• Fluency in written and spoken English.
• Strong interpersonal skills
• Team player