Customer Support Analyst at World Vision Kenya

Job description

Purpose Of Position

Individuals in the Customer Support Analyst II role are responsible for responding to customer requests by diagnosing and resolving problems and for supporting the ongoing technology needs of all employees by providing Level 2 and 3 help desk support. They work with a broad range of infrastructure products and complex client technology services and support area of IT. They work on multiple projects concurrently as a team member or as a technical lead.

Customer Support members respond to requests for IT support, logging problems, generating trouble tickets, attempting to diagnose and resolve problems, and if necessary, escalating the problem to the appropriate level of expertise. They are responsible for documenting solutions to problems and developing end-user guidelines. On an ongoing basis, they work to improve customer support processes and practices. In addition, they evaluate and recommend client software and hardware and write proposals for purchasing new or upgraded products.

Individuals in the Customer Support job family require an understanding of the foundation architecture, hardware and software used by the organization. They demonstrate skill in various custom or packaged hardware and software. They have the ability to gather information on issues and have diagnostic capabilities to enable them to describe or resolve problems. These individuals ensure that client needs are addressed and resolved in accordance with service level agreements.

KEY RESPONSIBILITIES:

• First point of contact and day-to-day technical support to end users.
• Responds to Level 2 support and works with vendors on Level 3 support.
• Generates activity and status reports.
• Provides the user access service.
• Researches trouble issues which affect multiple clients.
• Reviews checklists and scripts.
• Works with vendor technical support personnel on solutions for clients.
• Client Technology Support
• Participates in deployment of new or upgrade information technology and infrastructure projects, including assisting co-workers and vendor partners.
• Installs and performs minor repairs to hardware, software, and peripheral equipment, following design or installation specifications.
• Updates configuration management tools.
• Develops and documents procedures for performing configuration changes, updates and upgrades.
• Provides on-going support of client technology.
• Technical Support
• Ensures that all technical resources are available for meetings that include video conferencing.
• Engages the hardware vendors on issues to remedy issues or escalates for support.
• Monitors and communicates system status.
• Diagnoses and resolves client workstation and mobile device hardware and software issues.
• Creates temporary solutions until permanent solutions can be implemented.
• Assists systems, programming and vendor professionals as needed to resolve problems.
• Coordinates the resolution of escalated application, hardware and software problems.
• Security
• Adheres to the integrity of controls, regulations and guidelines.
• Reviews operation processes to ensure consistent approval and compliance.
• Makes recommendations and changes as appropriate.
• Inventory Management
• Maintains IT inventory management for all IT equipment and/or software in accordance with company policy and procedures.
• Service Level Management
• Collaborates in the development of service-level objectives and takes steps to meet or exceed targets.
• Monitors service-level objectives to ensure that requirements are met or exceeded.
• Makes recommendations to approve performance and client satisfaction metrics.
• Follows up in a timely manner to ensure customer satisfaction.
• Service Improvements
• Tracks performance metrics.
• Reviews tracking log to identify recurring problems, or problems affecting a large number of clients.
• Develops procedures and controls for service improvements.
• Recommends solutions to common problems and updates frequently asked questions documentation.
• Testing
• Participates in integration and user acceptance testing.
• Training
• Trains co-workers on new or existing functionality or services.
• Identifies customer training needs based on common problems.
• Documentation
• Creates, modifies and reviews documentation of issues resolutions.
• Develops and delivers documentation to ensure appropriate end-user support.
• Creates and submits documented resolution to Knowledge Base.
• Updates manuals/guides to incorporate new recommended products.
• Communications/Consulting
• Alerts team members about recurring problems.
• Communicates technical information to both technical and non-technical personnel.
• Business Continuity
• May provide input to the design of backup and recovery procedures.
• Research/Evaluations
• Designs standard image and designs alternate images, as needed.
• Evaluates and recommends new standard products for corporate standards list.
• Participates in working groups related to standards.
• Coaching/Mentoring
• Mentors less experienced staff in multiple areas of expertise.

Knowledge, Skills And Abilities

• Bachelor’s degree in Computer science, information technology or equivalent experience.
• Technical certification in one or more industry disciplines or technology eg ITIL, CCNA, MCP.
• Typically has 3 to 5 years’ experience in the IT industry.
• Thorough knowledge and in-depth skills and experience of computer hardware and software installation, configuration and maintenance.
• Demonstrated working knowledge of basic to moderately complex hardware and software products and problem solving/ diagnostic skills; Skills in Windows 7 client, IBM
• Lotus notes and LAN/WAN.
• Uses considerable judgement to determine solution and seeks guidance on complex problems.
• Effective in written and verbal communication skills in English.
• Strong ability to work as part of a team and coordinate with all staff.

Preferred

• Ability to relate technical issues to largely non-technical audience.
• Good problem solving and analytical skills.
• Good customer service skills and experience.
• Able to work under tight deadlines and cope with pressure.
• A mature and committed Christian.

Work Environment/Travel

The Position may require ability and willingness to travel domestically and internationally on a need basis.