Programme Coordinator at Trocaire Somalia Programme

Job Details

Key Duties & Responsibilities

• Leadership and Management
  • Take responsibility for the overall implementation of specific donor funded humanitarian responses, with an emphasis on ensuring the timely and high quality achievement of the project goals.
  • Manage, coordinate and monitor field activities on an ongoing basis, ensuring timely implementation and compliance with project deadlines
  • Oversee all financial management, logistics and administrative tasks for the project
  • Work with Trócaire Finance staff to monitor expenditure against the budget and ensure that any necessary corrective actions are taken in a timely manner
  • Ensure that Trócaire and donor finance guidelines and administrative procedures are adhered to, and that grant finances are kept in an exemplary state jointly with the Institutional Funding Officer and the Programme Accountant
  • Working in collaboration with Trócaire’s Institutional Funding Officer and Humanitarian Team colleagues at HQ, lead in the development of Trócaire’s Humanitarian programme strategy for future grants, including submission of concept notes and proposals
  • Line manage at least one Humanitarian staff colleague, and coordinate closely with other relevant staff for the effective delivery of humanitarian interventions in Gedo.
  • Coordinate closely with the CMT on strategic humanitarian operational and technical issues in the implementation of the strategy
  • Ensure the Country Programme Manager is provided with strategic and relevant information and knowledge to facilitate timely and accountable decision-making in relation to operational/technical dimensions of the response.
  • Facilitate and participate in coordination mechanisms and networks, in order to guide strategy and define and lead Trócaire’s operational and technical response
• Operational and Technical Management, Programme Quality, MEAL and Reporting
  • With the support of the Institutional Funding Officer, ensure that all donor reporting requirements are met in a timely manner
  • In close coordination with Trócaire’s M&E Officer, ensure that effective monitoring and evaluation (M&E) systems – including the use of digital mechanisms for data collection and analysis – are in place; conduct ongoing monitoring of activities to draw lessons learned and propose corrective measures where necessary; conduct on-site inspections to ensure that the project is implemented in accordance with the agreed proposal and in-line with Trócaire and donor standards and requirements
  • Respond to all Head Office information management requirements, including regular reporting on project implementation in accordance with Trócaire’s internal mandatory indicators
  • Coordinate with the M&E Officer and other Trócaire team members and potential consultants on the evaluation of project activities, documenting lessons learned through case studies, review workshops, etc.
  • Ensure the response meets key quality standards and Trócaire’s own internal humanitarian standards and guidelines. Liaise with the Regional Trocaire Humanitarian Advisor in the delivery of this and the Trocaire Humanitarian technical team.
  • Ensure that Trócaire’s Accountability Commitments, including commitments to Safeguarding Programme Participants, are understood and prioritised in the response, placing the links between Protection, Safeguarding and Accountability at the core of programme planning, design and implementation.
• Fund and Donor management
  • Work with the Institutional Funding Officer and the Trocaire Institutional Funding unit to ensure the response is adequately funded to meet strategic objectives.
  • Manage a funding portfolio for the Humanitarian response with multiple donors and work with the Institutional Funding Officer (IFO) to ensure high quality proposals are developed, and reports are delivered on time.
  • Network and coordinate with potential donors and communicate effectively with existing donors in response to requests and in the submission of timely information as required.
  • Coordinate with key external donors and agencies in Nairobi to work towards improved programmatic quality and effectiveness in line with sectoral norms and standards.
• Networking and Communications
  • Organise and facilitate project visits, including head office and/or donor visits, as necessary and ensure that Trocaire’s work in professionally and widely disseminated.
  • Ensure close coordination and communication with the Humanitarian Programme Manager, the Institutional Funding Officer and the Finance Manager on project progress and compliance issues.
  • Consolidate and strengthen relationships with Trócaire’s other key stakeholders, including partner organisations, other international organisations, UN agencies and other stakeholders
  • Represent Trócaire at Cluster and other in-country coordination.

Person Specification – Essential Requirements

Qualification

At least Bachelors degree in area related to humanitarian response or international development

Experience

• At least three years’ experience in the design and management of humanitarian response programmes
• At least three years’ experience of leading and managing teams as well as strong team-working skills and experience
• Significant experience in managing Donor funded projects and OFDA funded projects in particular
• Experience in strategic planning and project management
• Experience of Humanitarian Accountability initiatives
• Experience of working in insecure environments
• Experience in DRR, preparedness, LRRD (linkage between Relief, Reconstruction and Development) and/or resilience programming an advantage

Skills

• Excellent communication skills, including the ability to relate across different organisational functions, structures and levels
• Demonstrated ability to lead & work in a team.
• Excellent and proven organisational skills
• Excellent writing skills that articulate issues in a concise and coherent manner
• A thorough knowledge and understanding of humanitarian and development issues
• Ability to work and travel in developing countries in often-volatile crises situations
• Excellent communication skills
• Excellent interpersonal skills
• Excellent knowledge of IT

Qualities

• Leadership qualities. Ability to influence
• Diplomacy skills
• Creativity and innovation
• Flexibility
• A commitment to justice and development

Other

• Willingness to travel and work in crises zones, where and when required, at short notice

Person Specification – Desirable

Qualification

Specific qualification in humanitarianism

Experience

• Experience of remote management

Skills

Spoken Somali would be an added advantage

Qualities

• Good interpersonal relationships and team work skills in a multi-cultural environment.
• Respect of local culture
• Willingness to travel frequently and independently.
• Willingness to work overtime if required.
• Capable of working in challenging contexts and environments
• Able to cope with unstable environments

All offers of employment with Trócaire may be subject to police clearance.