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    • Latest Jobs at CARE

    Posted: Nov 21, 2018
    Deadline: Dec 7, 2018
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    Regional Business Analyst

    Job Summary

    The Regional Business Analyst is responsible for the sound Finance & Budget Management within the ECSA Region and the Regional Management Unit (RMU). S/he provides technical support in Regional report reviews and feedback to Country Office(COs) to include Country Office Monthly Finance & Operations Report(COMFORT), Finance Analysis & Reporting and Budget Grants and Contracts Review log to COs in the region. S/he will work closely with SSC, RMU and COs to ensure appropriate annual Master Budget Reviews and Financial Accounting & Reporting at the COs.

    Job Responsibility # 1: Country Office Financial Management 50%

    • Support Country Offices in the month end close process:
    • Expenses are all captured in the system,
    • Allocation of expenses is completed,
    • Resolve any challenges that challenge month end close,
    • In Review of Accounts and supporting schedules for Leave and vacation leave accruals,
    • Provide Support in the Year End preparations and support in follow through for CO submissions in line with the calendar,
    • Budget Management: Provide technical support to ECSA COs in Master Budget preparation to ascertain gaps.
    • Support COs in the annual budgeting processes,
    • Deliver technical support to ensure maximized Shared Program Cost recovery and optimize charges to donors instead of Unrestricted.
    • Proactively identify and recommend opportunities to increase revenue, decrease costs, gain efficiencies, improve internal controls or improve operational capabilities
    • Provide financial analytical support for grant budgeting in proposals, especially in costing budgets and ensuring adequate funding.
    • Recommend systems, controls, and procedures for recording program activities.
    • Provide back-filling in Cos so as to support either in Accounting or Grants management.

    Job Responsibility # 2: Regional Financial Management & Capacity Building 30%

    • Monthly Regional Financial Reporting: will support in COMFORT Review and feedback to Cos. Will review and prepare a management report for the Regional Management Team (RMT),
    • Will support in updating the Quarterly Regional Management Dashboard, Procurement spot checks, CO Risk/Compliance Registers,
    • Provide support and troubleshooting to network members experiencing capacity constraints due to turnover and/or transition; could involve periodic deployment. Will be called upon to provide backfilling for Grants and Contracts Manager and Accounting Manager Positions and required to grow into backfilling Head of Finance Roles as may be necessary in the region,
    • Provide technical assistance to Country Office finance teams to improve in country financial operations, and awareness of global accounting and donor requirements. Will be required to participate in CO reviews, desk or in country,
    • As delegated review internal audit, external audit, donor audit and other compliance reports to identify common issues requiring additional guidance, support and/or training,
    • Support in follow up on CO CARE USA audit recommendations to help in implementation and resolving of pending issues on finance.
    • Support SSC and HQ capacity building team in the training in financial management,
    • Provide required capacity building to COs to build a robust Financial Management Framework.
    • Assist and when required guidance to the onboarding process of key Finance positions within the region.

    Job Responsibility # 3: Regional Office Financial Management & Other duties -20%

    • As will be delegated from time to time, the incumbent will:
    • Support the Regional Office in managing the regional office finances,
    • Liaise with the budget holders in the review of RO finance Reports including donor reports,
    • Help follow up on implementation of the MOU between the Regional Office and the hosting Office,
    • Follow up on Regional Month end close processes and support in the close as per the month end close calendar,
    • Complete ad-hoc projects/assignments as delegated
    • Other duties and projects as assigned

    Problem Solving (Thinking Environment)

    There are three levels of problem-solving:

    • What has to be done and how to do it are clearly defined, and the incumbent will face identical or similar problems on a regular basis; 60%

    • What has to be done is known, but how to do it is not defined. The incumbent must use interpolative skills to pick and choose the right strategy to address a given problem; 30%

    • Why things are done is known, but what has to be done and how to do it are not defined. Situations are variable and the incumbent’s response will involve analysis, problem definition, development of alternatives, and making recommendations. He or she will face and address problems that are typically non-recurring. 10%

    Qualifications

    Professional Skills & competencies:

    • Demonstrated ability to establish priorities and to plan, coordinate and monitor his/ her own work
    • High degree of accuracy to ensure correctness of financial information
    • Excellent organizational and communication skills are essential as is attention to detail, team work, customer services and the ability to work in a large, complex international organization
    • Operational flexibility is required to meet sudden and unpredictable business needs
    • Ability to prepare reports and articulate emerging issues and defend recommendations
    • Is at ease and works well in a multicultural and diverse environment; Strong interpersonal skills
    • Works with minimum supervision, is proactive and has a personal drive.
    • Ability to manage multiple tasks in fast paced working environment.
    • Problem Solving -What has to be done is known, but how to do is not always defined.
    • The incumbent must have interpolative skills to pick and choose the right strategy to address a given problem.

    Education and Experience:

    • University Degree in Accounting, Finance or equivalent
    • 5-7 Years’ Experience in Finance and office management (or administration), preferably in not-for-profit sector.
    • Member of a professional Accounting body eg ICPAK or
    • Experience using large scale automated financial systems (ledger, budgeting and reporting) and spreadsheets/databases required.
    • Knowledge of finance and budget management
    • Advanced computer skills, including spreadsheets and database applications
    • Hands on experience of an Enterprise Resource planning system
    • Strong knowledge of US Government rules and regulations is preferred.
    • Knowledge of GAAP and accounting applications suitable for field financial management required.
    • Thorough knowledge of financial and accounting practices and procedures

    CARE Values

    • Transformation, Integrity, Diversity, Excellence, Equality

    Technical Skills

    • Fluency (if needed) in at least one key language relevant to the region.
    • Ability to lead teams and promote cross learning.
    • Strong oral and written communications skills; Customer focused while handling multiple priorities
    • Comprehensive knowledge of the operating environment and challenges of a variety of Finance and P/S systems, including People Soft
    • Solid accounting systems experience and thorough understanding of financial accounting, financial analysis, reporting, grants and contract management process.
    • Knowledge of the policies, regulations, reporting formats, and cultures of CARE’s principle donors, including USAID, EC, DFID
    • Facilitation skills to conduct training sessions for small, medium and large sized groups.

    Required Key competencies

    • Coaching;
    • Communicating with Impact;
    • Facilitating Change;
    • Initiating Action;
    • Managing Performance for Success;
    • Negotiation;
    • Operational Decision Making; Planning and Organizing.
    • The position has working relations with the following:

    Internal: RMU, CO’s, SSC, HQ

    External: External Auditors; Donors; local government agencies as appropriate

    Travel - Expected to travel at least 50%

    This job description is intended as a guide and should not be viewed as an inflexible specification as it may be varied from time to time in the light of strategic developments and following discussion with the post holder

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    Driver

    • Job Type
    • Qualification KCSE
    • Experience 3 years
    • Location Bomet
    • Job Field Driving 

    REF: DR/11/2018

    JOB SCORE    

    CARE has a commitment to gender, equity and diversity in our workplace and operations. CARE respects and values diversity and does not discriminate on the basis of race, sex, gender identity, sexuality, ethnicity, age, disability, religion or politics. This is reflected in our recruitment decisions which are made entirely through a transparent, merit-based selection process. All CARE staff are required to comply with the Code of Conduct and Prevention of Sexual Exploitation and Abuse (PSEA) policies. CARE is committed to protecting the rights of the communities whom we serve, and therefore reserves the right to conduct background checks and other screening procedures to ensure a safe, dignified work environment                              

    JOB SUMMARY:

    Reporting to the Transport Officer, the Driver will be responsible for the safe driving and Care vehicles and property. He/she will at all times comply with the traffic regulations and the Organizations’ policies and regulations on vehicle Management as well as the Kenya Traffic Act CAP 403, Laws of Kenya.

    RESPONSIBILITIES AND TASKS:

    • Perform daily, weekly, monthly transport duties.
      • Drive care vehicles, and or equipment as shall be assigned by the Supervisor in a safe and economical manner in conjunction with the regulations in place.
      • The Driver responsible for the routine check-up of the vehicles, routine check-up to include but not limited to oil, brake function, water, lights & tire condition, windshield wipers, etc.
      • Confirm availability of vehicle tools and equipments before, during and after work.
      • The Driver shall always maintain assigned vehicles clean and in good condition, properly for the convenience of the Organizations’ operations.
      • The driver shall always stop the engine and electric power of assigned vehicles to save consumption of fuels and the general vehicle engine performance.
      • He/she shall assist the Head Driver execute his daily duties by ensuring compliance with the given directives.
      • The Driver shall handover the assigned vehicles by doing a comprehensive handover report before departing for leave/cto.
    • Ensure safety of the vehicle /passengers /materials.
      • Embrace ownership, caution and responsible behavior while driving to avoid any form of Intoxication.
      • Ensure safety of passengers on aboard Care vehicles.
      • Ensure vehicle first aid kit and fire extinguishers and other vehicle safety equipment are available and in good condition.
      • He shall carry only authorized passengers as per the Organization policies on vehicle management.
      • The driver shall strictly observe Traffic Rules and Regulations and maximum speed limit as prescribed by the Traffic Act, Laws of Kenya.
      • The driver shall at all time park the vehicles at the designated parking area/secure place with all doors and windows locked, keys kept safely.
    • Ensure that all passengers are on safety belts for trips within, and outside Dadaab.
      • The driver shall always drive vehicles safely and comfortably and must exercise defensive driving while on the road to prevent accident.
        • Reckless driving shall be sufficient ground for the driver's recall and consequently be a cause of disciplinary action.
      • He/she shall adhere to Safety and Security regulations/SOPs.
    • Ensure all vehicles legal documentation or condition is met by the organization.
      • Check validity of vehicle insurance covers, road license and Police inspection stickers.
      • Ensure the assigned vehicle is serviced as stipulated in the periodic servicing schedules.
      • Report license expiry dates to the Supervisor on time to facilitate renewals
      • The Driver shall update vehicles logbook particulars by making right entries.
      • Clearly indicate in the Drivers’ log book the amount of fuel taken and location
    • Reporting of accidents and incidents
      • Report immediately to the Police and Supervisor; not accepting liability on behalf of Care.
      • Present a comprehensive report to the management within 24 hours.

    AUTHORITY:

    Spending Authority: N/A

    Supervision: N/A

    Decision Making: Makes limited decisions and within prescribed standards.

    CONTACTS/KEY RELATIONSHIPS:

    Internal: CARE staff.

    External: CARE visitors.

    WORKING CONDITIONS:

    The position shall be based in Dadaab Main Office/Ifo/Dagahely camps as well as any other extension camps and program sites.  Hot weather is prevalent throughout the year with limited basic amenities.  All vehicle movement must strictly be under scheduled police escort (scheduled convoys) with strict adherence to safety and security instructions all the time.  It is a five (5) days work station; Monday to Friday.

    The incumbent shall reside out of CARE compound and shall report to work at 0800 hours and leave at 1700 hours with a lunch break of one hour.

    QUALIFICATIONS, EXPERIENCE AND COMPETENCIES

    Education: Minimum of Kenya Certificate of Secondary Education and Valid Driving license class BCE and PSV.

    Experience:  3 years of relevant work experience

    Certificate:   Certificate of good conduct.

    Competencies

    Good communication, writing & interpersonal.

    Ability to effectively use Microsoft office packages

    Method of Application


    If you feel that you are driven and motivated to join our organization in this particular role, can contribute to the fight against poverty, and have the necessary requirements, please send your CV and cover letter to ecsarecruitment@care.org by December 7, 2018. We do require that you have the legal ability to work in Kenya, as well as the necessary experience for this position. While we would like to respond to all applicants, only short-listed candidates will be contacted.

     

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