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CARE International in Kenya is looking for a well-organized and highly motivated individual who are result-oriented to fill the position mentioned below.
JOB SCORE:
CARE has a commitment to gender, equity and diversity in our workplace and operations. CARE respects and values diversity and does not discriminate on the basis of race, sex, gender identity, sexuality, ethnicity, age, disability, religion or politics. This is reflected in our recruitment decisions which are made entirely through a transparent, merit-based selection process. All CARE staff are required to comply with the Code of Conduct and Prevention of Sexual Exploitation and Abuse (PSEA) policies. CARE is committed to protecting the rights of the communities whom we serve, and therefore reserves the right to conduct background checks and other screening procedures to ensure a safe, dignified work environment
JOB SUMMARY & PURPOSE:
The Policy and Advocacy Manager shall provide technical oversight and administrative roles to deliver a successful for the Strengthening Resilience to Climate Change in Western Kenya Project by ensuring timely and adequate implementation. He/she will be responsible for overall project and budget management, and line management of key project staff. The Strengthening Resilience to Climate Change in Western Kenya project proposes to support the three County governments of Siaya, Migori and Trans Nzoia to develop and establish sustainable climate change governance structures, policy environment and climate financing mechanisms. In addition the project will sensitize and mobilize a diverse range of climate change actors - private sector, community-based organizations, research and academia bodies, and women and youth - to form coalitions that will facilitate climate change actions in the Counties. As such the holder of the position shall have significant experience in advocacy and policy change as well as project management. She/he will be the primary person responsible for coordinating interactions and progress between government, NGO and other coalition partners.
With support from the Project Officers and the Monitoring and Evaluation Coordination, the Advocacy and Policy Manager will in addition have responsibility for:
- Planning, Implementation, supervision, monitoring and evaluation,
- Compiling technical reports narratives – quarterly, annual and final progress reports
- Developing programmatic tools including budget plans, work plans (with quarterly detailed implementation plans - DIPs) and procurement schedules
- Review expenditure reports, budget realignments and financial reports
Tasks and responsibilities
- Delivery of project milestones
- With support of project team build County capacity to develop climate change policies and plans
- Support County government to establish Institutions for climate change governance at county, ward and community levels
- Coordinate partnerships and coalitions to influence effectively for social transformation and accountability at County level
- Support the establishment of County Climate Change Funds (CCCFs)
- Provide oversight for the development of an effective MEAL system that responds to and contributes to national climate governance initiatives and work of other relevant actors.
- Program administration and operations**
- Approve all travel expenses reports (TERs), Project advances and Procurement requests of the program field staffs after verifications.
- Arrange and recommend staff leave requests in a manner that will not disrupt project or program activities.
- Liaise with the Procurement Manager and Field staff to ensure smooth and timeliness in the operations of the project financial and procurement services’ needs.
- Prepare quarterly procurement schedules and process according to CARE and donor regulations with the Program Coordinator.
- Monitor project expenses in coordination with the CARE Finance’s tracking systems and monthly Contract Budget Statement reports and maintain strict adherence to CARE financial policy.
- Ensure rationalized utility of the program assets
- Staff supervision and HR management**
- Promoting staffs’ teamwork and team spirit and jointly develop a common program vision.
- Ensure timely, consistent and adequate compliance with CARE-Kenya’s performance management system including midterm and annual performance appraisal processes.
- Participate in hiring of the program staffs as appropriate or necessary.
- Responsible for promoting gender sensitivity, equity and rights within the project set up.
- Facilitate the staffs to develop their job descriptions (JDs) to meet the job and program requirements, individual operation plans (IOPs) and Annual operation plans (AOPs).
- Ensure the program staffs have appropriate technical support, equipment, standard operating procedures (SOPs) and communication systems to facilitate their daily chores.
- Reporting and contract compliance
- Ensure early preparations of narrative reports and financial reports according to donor standards for submission to the Livelihoods Senior Sector Manager.
- Provide feedback to project staff on final reports, financial reports and evaluations reports
- Contribute to synergies with CARE’s programmes and projects
- Ensure that linkages and synergies with other CARE programmes and projects are exploited for increased impact and avoidance of duplication.
- Contribute to strategic reviews and development of CARE’s programmes in general.
- Inform other CARE programmes and projects about developments in climate change and suggest ways to mainstream climate change concerns in other activities.
- Any other appropriate duties assigned by supervisor
AUTHORITY:
Spending Authority:
Spending up to a maximum of Four hundred Thousands Shillings (Kshs. 400,000.00) as stipulated in the CARE financial policy.
Supervision:
The incumbent supervises the positions of MEAL Coordinator, 2 Senior Project Officers and Project Officer.
Decision Making:
All aspect of the program implementation, supervision, monitoring & development
CONTACTS/KEY RELATIONSHIPS (internal & external):
Internal
The Policy and Advocacy Manager reports directly to the Resilience and Climate Change Sector Manager
Apart from the direct reports, the Policy and Advocacy Manager will work closely with Resilience and Climate change Sector Manager; Climate Change Specialist; Program Quality and Accountability Manager; and the Knowledge Management and Learning Coordinator and other members of the Senior Management Team
External
- County and Sub county departmental heads in Environment, Agriculture, Water, Health and Finance.
- Other INGOs, local NGOs, FBOs, research and academia in the 3 Counties
- Community members and leaders
- Lake Region Economic Bloc representatives
- Other DDPK partners operating in the LREB
WORKING CONDITIONS:
Position is based in Siaya County and entails travelling to the other 2 Counties of operation, Migori and Trans Nzoia.
Qualifications and experience Required
Education
The Policy and Advocacy Manager will have a minimum qualification of a university degree, and preferably an advanced degree, in a relevant discipline such as international affairs or public policy, Climate Science, international/rural development, agricultural or environmental science, public administration or similar. The candidate must have practical experience in rural development, advocacy and networking and in managing diverse teams.
S/he must be an experienced and mature officer; capable of working largely independently. In addition to managing the members of the Country Project Team, s/he is expected to interact extensively with the Programme Technical Team.
Experience
- At least eight years of relevant working experience, including a minimum of five years project management experience
- Strong facilitation and communication skills
- Positive experiences working with local and international partners and relationship-building
- Demonstrated awareness of and sensitivity to gender and diversity
Skills and Competencies
- People Skills: Ability to provide leadership and strategic guidance to team. Demonstrated ability to listen to and support programme staff and partners, and to work with communities in a sensitive and participatory manner.
- Communication Skills: Well developed written and oral communication skills in English/French/Portuguese, and preferably also in English. Able to communicate clearly and sensitively with internal and external stakeholders.
- Computer Skills: Basic computing skills including Microsoft Word, Excel, PowerPoint, and Outlook. Preferably skills related to virtual network communication using the Internet.
- Integrity: Works with trustworthiness and integrity and has a clear commitment to CARE's core values and humanitarian principles.
- Resilience/Adaptability and flexibility: Ability to operate effectively under difficult circumstances. Willing to travel up to 40% of time.
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CARE International in Kenya is looking for a well-organized and highly motivated individual who are result-oriented to fill the position mentioned below.
JOB SCORE:
CARE has a commitment to gender, equity and diversity in our workplace and operations. CARE respects and values diversity and does not discriminate on the basis of race, sex, gender identity, sexuality, ethnicity, age, disability, religion or politics. This is reflected in our recruitment decisions which are made entirely through a transparent, merit-based selection process. All CARE staff are required to comply with the Code of Conduct and Prevention of Sexual Exploitation and Abuse (PSEA) policies. CARE is committed to protecting the rights of the communities whom we serve, and therefore reserves the right to conduct background checks and other screening procedures to ensure a safe, dignified work environment
JOB SUMMARY & PURPOSE:
The purpose of this position is to ensure the Climate Change Governance Project (DDP – CCF Project) is of high quality, utilizes learning and knowledge within and outside of CARE Kenya to develop/design and improve programs to achieve high impact. The holder of the position will provide technical support and guidance on climate change governance approaches to ensure success of the designed project. The MEAL Coordinator will manage the CCG Project knowledge management and learning agenda ensuring that this supports the CCG Project for improvements, learning and sharing internally and externally and that systems are in place to facilitate this. The MEAL Coordinator is expected to work in collaborative partnership with other Deepening Democracy Climate Change Governance partners in the counties of project implementation to develop and strengthen a CCG Project system to track outputs, outcomes and contributions to impact, ensuring data for key performance indicators is collected, verified and reported on in a timely manner.
Tasks and responsibilities.
Guiding development and implementation of CCG Project impact measurement systems (40%)
Tasks
- Coordinate and take a leading role in the development and implementation of the project’s monitoring and evaluation system for impact and outcome measurement, using collaborative methods to build the system with CCG partners and for multiple reporting needs.
- Coordinate all MEAL activities to ensure the Project achieves its goals and corresponding objectives and targets.
- Oversee the development, regular update and implementation of the Performance Measurement Framework and MEAL plan to capture project performance and results, including activity, output and outcome monitoring, , baseline, mid and end line assessments, and all monitoring for process/fidelity of implementation and outcome evaluations.
- Ensure mainstreaming of climate change governance MEAL approaches in the MEAL system design and implementation.
- Facilitate participatory processes with project’s partners for the development, implementation of the project’s MEAL system.
- Lead/coordinate tools development, testing, and management of data capture systems and oversee data flow pattern for the Project that will ensure timely and user-oriented data collection and reporting.
- Ensure high-quality implementation, consistent with CARE/Donors monitoring and evaluation guidelines, protocols, information and reporting systems.
- Use data to contribute towards strategic decision-making, Knowledge management, sharing best practices and program planning with project team and partners.
- Ensuring data is entered, analyzed, documented and written, and disseminated.
- Promote and support the dissemination of Project information among the Project team.
R2: Reporting, Documentation, Knowledge management and Learning support (25%)
- Lead results reporting by providing written, oral, video and other forms of documentation on MEAL activities and indicator results for progress, , quarterly, bi annual and annual, as appropriate.
- Review project achievements against indicator targets with a view to strengthening reporting as well as decision making.
- Keep up to date project related data and reports for reference by the project team as well as other stakeholders.
- Provide data for internal and donor reports as well as internal documentation and reporting systems (e.g. CARE International PIIRS).
- Liase with CO Program Quality & Accountability department to develop Knowledge Management & Learning (KM&L) agenda for CCG project.
- Take lead in documentation of lessons learnt and best practices as well as dissemination on the same.
- Disseminate findings from baseline, monitoring and evaluations.
- Lead strategic collaboration activities with key partners and stakeholders to learn from Project data and adapt interventions as appropriate
R3: Capacity building of staff and partners and technical Support (35%)**
Tasks
- Facilitate the active participation of partners in the design and implementation of the CCG MEAL system.
- Guide and support the project technical staff, in the implementation of the MEAL system in line with the CCG Project proposal/Design.
- Provide updates to CARE staff on progress made on CCG Project and contribution to CARE Country Office Strategy and CARE International 2020 Program Strategy.
- Provide input in the design of new initiatives to ensure the needs of impact groups are addressed in accordance with CCG Project and CARE Kenya’s programme approach.
- Provide technical assistance in performance monitoring, programme evaluation, dissemination and utilization of information.
- Oversee and/or conduct targeted evaluations, including design, support in data collection, management and analysis
- Contribute to the development of the CCG Project annual operating plan, ensuring alignment with programme approach and achievement of annual target indicators.
- Develop and operationalise monthly county monitoring visits that facilitate improvement in project delivery.
Any other appropriate duties assigned by supervisor
AUTHORITY:
- Spending Authority:
- Supervision (Direct): None
- Decision Making: strategic, analytical and MEAL decision making.
CONTACTS/KEY RELATIONSHIPS (internal & external):
- The MEAL Coordinator Manager reports directly to Climate Change Governance Project Manager
- Apart from the direct reports, the MEAL Coordinator will work closely with Resilience and Climate change Sector Manager; Climate Change Specialist; Program Quality and Accountability Manager; and the Knowledge Management and Learning Coordinator.
WORKING CONDITIONS:
Position is based in Siaya County and entails travelling to the other 2 Counties of operation, Migori and Trans Nzoia.
Qualifications and experience Required
- Degree in Monitoring and evaluation, Impact measurement, Project Management and planning, statistics, social sciences or related field or equivalent experience. Master’s degree is an added advantage
- At least 5 years experience in management or coordinating positions in monitoring and evaluation and program quality in development programs in at least two of the following areas: Resilience / Livelihoods; Climate change; Governance; gender equality; women’s rights.
- Excellent written, verbal English and presentation/communication skills.
- Demonstrable ability to develop and implement climate change governance and gender transformative monitoring and evaluation systems and plans.
- Proven expertise in quantitative and qualitative methodologies, participatory approaches, management information systems, reporting, data quality assessments, data analysis and presentation.
- Demonstrated strong management, coordination, teamwork and planning skills with proven ability to function effectively with multiple programs/projects in both the public and NGO sectors
- Experience with and understanding of relevant donor frameworks and reporting systems
- Strong technical skills, including ability to process and analyze both quantitative and qualitative data using appropriate software and platforms.
- Knowledge on GIS is an added advantage.
- Familiarity with mobile data collection tools – ODK, KOBO Collect, E- recording
Desirable
- In depth understanding of underlying causes of poverty, vulnerability and gender inequality in Kenya with good knowledge of the political, economic, social and technological environment is desirable.
- Experience and knowledge on the development of theory of change desired
- Knowledge of statistical computer packages e.g. SPSS, EPI-INFO etc.
- Extensive knowledge of CARE programme approach, programming principles and frameworks is an added advantage
- Previous experience with DFID Deepening Democracy funded projects is an asset.
Skills
- People Skills: Ability to work both independently and as a team player. The post holder needs to be able to work independently whilst supporting a wider team of monitoring and evaluation staff in other departments as well as the team in the his/her unit and demonstrates leadership. The post holder needs to demonstrate diplomacy, good communication skills, possess excellent analytical skills, facilitation skills, and the ability to work as a team player.
- Integrity: Works with trustworthiness and integrity and has a clear commitment to CARE's core values and humanitarian principles.
- Resilience/adaptability and flexibility: Ability to operate effectively under difficult circumstances and to interact effectively with a geographically dispersed multicultural team.
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