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  • Job Opening at Africa Educational Trust (AET)

  • Posted on: 8 February, 2019 Deadline: 15 February, 2019
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  • Africa Educational Trust (AET) was founded with the aim of providing appropriate education for citizens of African nations. AET supports education for the poorest and most excluded groups in conflict-affected areas of Africa. AET currently works in Eastern Africa. In over 50 years AET has helped more than 750,000 disadvantaged children and young people from Africa to access education and training.

    For AET to carry out its work in an efficient manner, we are undertaking supplier prequalification exercise for the selection of potential suppliers of various goods and services. The purpose of this exercise is to promote supplier partnership and to improve on the quality of products and services whilst achieving the most competitive prices.

     

    Pre - Qualification of Suppliers for Goods and Services for the Year 2019

     

    Notification of Qualified Applicants

    Applicants whose applications are determined to be successful will be notified in writing by the organization.

    Categories

    AET invites applications for prequalification from interested, competent Companies, Individuals and or AGPO (Women, Youth and Persons with Disability-PWD) firms (suppliers) to tender for the supply of goods and services in the under listed categories for the year 2019:

    Category A: Provision of Services

    • AET/001/2019 - Provision of Courier, Clearing and Forwarding Services
    • AET/002/2019 - Provision of Maintenance services for Motorbikes (Yamaha)
    • AET/003/2019 - Provision of Design and Layout of Promotional and Advertising materials and signage Services.
    • AET/004/2019 - Maintenance of Computer, Printers & server and other IT Equipment
    • AET/005/2019 - Provision of hospitality services (Hotel accommodation and Conference facilities) in Nairobi and Nanyuki
    • AET/006/2019 - Provision of General Printing Services
    • AET/007/2019 - Provision of Air ticketing

    Category B: Provision of Services

    • AET/008/2019 - Supply of Computer Equipment, Printers
    • AET/009/2019 - Supply and delivery of General Office stationery
    • AET/010/2019 - Supply and delivery of office furniture and fittings

    SECTION 2: INSTRUCTIONS TO APPLICANTS

    Format and Signing of Application

    • The applicants shall prepare one document comprising the prequalification document clearly marked with the category.
    • The prequalification document shall be typed or written in indelible ink (in the case of copies, photocopies are acceptable) and shall be signed by a person or persons duly authorized to sign on behalf of the applicant.

    The prequalification document shall be without alterations, omissions or conditions except as necessary to correct errors made by the applicant, in which case such corrections shall be initiated by person or persons signing the prequalification.

    Submission of Application

    Application for prequalification shall be submitted in sealed envelopes marked with the prequalification document name and reference code numbers deposited on email and hand copy at our office’s to be received on or before 15th February 2019 at 4.30 pm.

    Please note:

    Late submission of documents will not be accepted. Canvassing for tenders by bidders/applicants or by proxy shall lead to automatic disqualification.

    • The applicants are required to submit pre-qualification request per tender category in separate envelopes if the applicant is interested in more than one category.
    • Multiple applications sealed in one envelope will be disqualified from further review and consideration.
    • Each application envelope must be clearly marked with the tender category reference code number the supplier is applying for prequalification.
    • Any prequalification document received after the deadline will be disqualified.
    • Applications received after the closing date shall be rejected.

    SECTION 3: MANDATORY REQUIREMENTS

    Information

    To be eligible, the candidate must prove that they qualify to participate in procurement by providing the MANDATORY REQUIREMENTS (copies) as listed below;

    • Certificate of Incorporation / Registration;
    • Current Trade License / Business Permit;
    • Certificates from affiliated regulatory or accrediting bodies/associations (where applicable); e.g. (Air ticketing, among others)
    • Current Tax Compliance Certificate;
    • Evidence of Electronic Tax Register (ETR);
    • Three (3) letters of commendation/references from your corporate/major clients;
    • KRA PIN Certificate
    • Evidence of physical registered office or Physical Location of the business

    The Tenderer MUST submit a valid copy of respective Access to Government Procurement Opportunity AGPO (Youth, Women and Persons with Disabilities) certificate as per the respective category applied for. In addition, the youths must submit copy of certified ID and must be 35 years of age and below.

    Persons living with disabilities (PWDs) must attach a certified copy of registration card from National Council for Persons with Disabilities

    Tenderers must provide all the mandatory requirements to qualify for detailed Technical Evaluation

    NB: Giving false information on constitutes a serious offence and will form basis for disqualification

    Method of Application

    Interested parties MUST drop duly filled pre-qualification forms (HARD COPIES) to AET Offices at the 4th Floor of Longonot Place, Kijabe Street. These documents should be returned on or before 15th February 2019 close of business. The forms must be enclosed in a plain sealed envelope, clearly indicating the category number and addressed to:

    The Procurement Committee,
    AFRICA EDUCATIONAL TRUST
    P.O. Box 15038 – 00100 Nairobi
    4th Floor, Longonot Place, Kijabe Street
    Office Telephone: +254 728607757

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