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Action Africa Help International (AAH-I) is a regional African-led non-governmental organisation that supports livelihood-challenged communities in East and Southern Africa to sustainably improve their well-being and standard of living. With Country Programmes in South Sudan, Uganda, Zambia, Somalia, and Kenya, AAH-I has over 20 years’ experience worki...
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Reports to: Area Manager
Liaises with: Programme Officer, Project Liaison Officer & Agribusiness Specialist
Duty Station: Kakuma and Kalobeyei Resettlement, Kenya
Purpose of the role:
The Senior Business Incubator Officer is responsible for setting up and coordinating the activities and services in the Incubator. S/he will be in charge of developing and providing business development support to the new entrepreneurs of the Incubator. The SBI Officer will develop and maintain a network of key stakeholders. S/he will work collaboratively with incubator small and micro business, writes and administers grants and facilitates the operation of the business incubator. The Senior Business Incubator Officer will supervise all operations in the incubation centre.
Duties & Responsibilities
- Oversees the day-to-day operation of the business incubator facility, including marketing the facility, recruiting potential tenants, and assisting in screening potential start-ups and entrepreneurs
- Works with business community and other stakeholders to stimulate economic development in the Kalobeyei Settlement and Kakuma camp.
- Acts as a catalyst to strengthen the small-business support network by coordinating the delivery of services to clients and working closely with other business service providers to facilitate tenant and client success.
- Evaluates and seeks potential funding sources through program revenue, grants, donors, etc.
- Develops and maintains a client database, prepares periodic reports, and maintains records of projects, progress, and the status of the business incubation centre.
- Coordinates, maintains, and reviews tenants’ facility needs to ensure the incubator is meeting current targeted industry needs.
- Assists in developing, implementing and reviewing policies governing the operation of the business Incubation centre in Kakuma and Kalobeyei settlement
- Conducts business coaching with clients on an individual basis
- Manages funds by planning and developing the incubator budget, identify income sources.
- Drafts proposals on behalf of the business for business expansions and sustainability
MINIMUM PERSONAL SPECIFICATIONS
Minimum qualifications required
- A Bachelor’s degree in Business Administration or a related field is required; a Master’s degree in Business Administration or a related field is preferred.
- At least five years of business development or business counselling experience is required.
Minimum relevant experience required
- Knowledge of the principles, concepts, practices, methods and techniques of an administrative or professional field such as accounting or auditing, financial management, business administration, human resources or communications
- Ability to influence or motivate others, to obtain information, or to control situations and resolve problems. Interactions will be with individuals or groups of business, or the general public.
- Ability to work collaboratively with a variety of constituents and organizations is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.
Desirable Skills
- Marketing Skills to market the Incubator and Business Development coaching skills
- Be the face of the Incubator and actively promote it through various channels etc.
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Reports to: Workshop Supervisor
Liaises with: Workshop Supplies Technician, Electrician
Duty Station: Kakuma, Kenya
Job Summary:
The Mechanic/Welder will be responsible for general welding for all type of metals, maintenance and repairs of all vehicles and other assets. S/he will carry out all major repairs; diagnose faults, and overhaul engines, gearboxes, transmissions, differentials, and other mechanical components.
Duties and Responsibilities
The General Maintenance, Servicing and Repairs of all vehicles and other assets
- Operates oxyacetylene and electric arc welding machines in cutting and welding and also carry out fabrication work
- Cuts, welds, brazes and solders metal parts in the repair and replacement of parts for mechanical equipment, or in the repair, replacement or installation of structural steel;
- Ensure proper repair of punctured tires and recommend if the inner tubes or tires need to be replaced.
- Distinguish uneven tire wear on the vehicle and recommend if there is a need for suspension repair or wheel alignment.
- Keep the workshop section clean at all time.
- Ensure safekeeping of assigned tools
- To update vehicles/generators repair schedule.
- Perform vehicle repair such as mechanical/electrical and accessories and will check thoroughly any signs of malfunctioning.
- Carry out all major breakdown, diagnose faults, overhaul engines, gearboxes, transmissions, differentials, and other mechanical components and carryout task in proper procedures.
- Retrieve/repair/rescue broken down vehicles in the field and provide defects reports.
- Request for spare parts; requisitions must be approved by the supervisor.
- Take responsibility of approved spares and work in progress for intended purpose.
- Get the repair of vehicles/equipment first time right to avoid down time and repeat work. 14. To consistently deliver high quality repairs in the required timeframes
- Ensure workshop safety rules and procedures are followed and use of right tools and equipment for the right job.
- Interpret instructions, technical manuals, illustrations, specifications, diagrams, schematics and other guides in conducting repairs and modifications.
- Ensure skilled usage of measuring instruments and test equipment
- Diagnose vehicles with problem.
- Ensure proper parts are fitted and quality of work is maintained.
- Will check, test, and calibrate nozzles.
- Will ensure working under safe conditions and to avoid risk causing injury to himself and others as well as damaged to the equipment.
- Develop skills and training for users of 4wd vehicles, safety driving, on and off road operations.
- Responsible for the Workshop assigned tools and equipment and to make sure that they use carefully and are well clean at all times.
- Report on vehicle files, repairs carried out for future reference records.
- Ensure that lubricant and other liquid solutions are filled/topped up/added only the right quantity.
- Ensure proper use and responsibility of assigned workshop tools and equipment, proper safe keeping, clean tools & equipment and proper workshop housekeeping every day.
- Will carry out fabrication/rebuilding/welding and repairs on vehicle component with limited resources.
- Will attend routine servicing and maintenance to project vehicles, generators, pumps, and others.
- Be prepared to travel on frequent basis from Logistic base and other field offices to fulfill this tasks outlined in this job description. This will entail traveling and living under difficult environmental conditions.
- Will perform and carry out other duties/ jobs that may be assigned from time to time as normal routine duties
General Tasks
- General welding, maintenance and repairs of all vehicles and other asset. Carry out all major repairs, diagnose faults, overhaul engines, gearboxes, transmissions, differentials, and other mechanical components and carryout task in proper procedures.
Required qualifications, competences and experience
Qualifications
- Relevant diploma in mechanical engineering/ Grade 1 technician (Welding and fabrication/Automotive option).
- Driving license class B,C & E
- Relevant experience in general welding, motor vehicle repairs, generators, plant and equipment.
- Demonstrated multi skilling in mechanics, Auto Electrics/electronics, welding and fabrication works is a great advantage.
- Relevant experience in spare parts management.
- Notions in computer literacy / data processing (Word, Excel, Access)
- English read / written / Spoken
Professional experience
- At least 3 years’ work experience in a comparable position with references
Other knowledge, additional competences
- Good knowledge of English language and Kiswahili will be an added advantage
- Sensitivity in handling and disposing of documents which may be important
- Reliability and good organisational skills, appropriate appearance and clothing
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Department: Operations (Workshops Unit)
Reports to: Workshop Supervisor
Liaises with: Workshop Supplies Technician, Electricians
Duty Station: Kakuma, Kenya
Job Summary:
The Mechanic will be responsible for general preventive maintenance and repairs of all vehicles and other assets booked into the workshop. S/He will carry out all major repairs; diagnose faults, overhaul of engines, gearboxes, transmissions, differentials, and other mechanical components.
Duties and Responsibilities
The General Maintenance, Servicing and Repairs of all vehicles and other assets
- Carry out mechanical/electrical preventive maintenance and repair of vehicles, plant and equipment including but not limited to Isuzu trucks, 4x4 vehicles, and heavy vehicles of various makes, types and models.
- Carry out overhaul of engines, transmissions, differentials, hydraulic pumps, repair electronic and computerized vehicle gadgets, air brakes and mobile air Conditioning systems.
- Perform vehicle repair such as mechanical/electrical and accessories and will check thoroughly any signs of malfunctioning.
- Retrieve/repair/rescue broken down vehicles in the field and provide defects reports.
- Request for spare parts; requisitions must be approved by the supervisor.
- Take responsibility of approved spares by ensuring proper parts are fitted, high quality of work is maintained for intended purpose.
- Get the repair of vehicles/equipment first time right to avoid down time and repeat work.
- To consistently deliver high quality repairs in the required timeframes
- Ensure workshop safety rules and procedures are followed and use of right tools and equipment for the right job.
- Interpret instructions, technical manuals, illustrations, specifications, diagrams, schematics and other guides in conducting repairs and modifications.
- Ensure skilled usage of measuring instruments and test equipment
- Diagnose vehicles with problem.
- Will check, test, and calibrate nozzles.
- Will ensure working under safe conditions and to avoid risk causing injury to himself and others as well as damaged to the equipment.
- Develop skills and training for users of 4wd vehicles, safety driving, on and off road operations.
- Report on vehicle/Equipment job card, repairs carried out for future reference records.
- Ensure that lubricant and other liquid solutions are filled/topped up/added only the right quantity.
- Ensure proper use and responsibility of assigned workshop tools and equipment, proper safe keeping, clean tools & equipment and proper workshop housekeeping every day.
- Will carry out fabrication/rebuilding/welding and repairs on vehicle component with limited resources.
- Will attend routine servicing and maintenance to project vehicles, generators, pumps, and others.
- Ensure proper repair of punctured tires and recommend if the inner tubes or tires need to be replaced.
- Distinguish uneven tire wear on the vehicle and recommend if there is a need for suspension repair or wheel alignment.
- To update vehicles/generators repair schedule.
- Be prepared to travel on frequent basis from Logistic base and other field offices to fulfill this tasks outlined in this job description. This will entail traveling and living under difficult environmental conditions.
- Will perform and carry out other duties/ jobs that may be assigned from time to time as normal routine duties
General Tasks
- General maintenance and repairs of all vehicles/Equipment and other asset. Carry out all major repairs, diagnose faults, overhaul engines, gearboxes, transmissions, differentials, and other mechanical components and carryout task in proper procedures.
Qualifications
- Diploma in mechanical engineering (Automotive option).
- Driving license class B, C & E
- Relevant experience in motor vehicle repairs, generators, plant and equipment.
- Valid certificate of good conduct.
- Demonstrated multi skilling in mechanics, Auto electrics/electronics, welding and fabrication works is a great advantage.
- Relevant experience in spare parts management.
- Knowledge in computer literacy / data processing (Word, Excel, Access)
- English read / written / Spoken
Professional experience
- Demonstrate experience of at least 5 years in repairs and maintenance of vehicles and equipment especially 4WD vehicles and Isuzu trucks in the automotive field and at least 2 years in INGO with references. Good troubleshooting and problem-solving skills. Demonstrated multi skilling in mechanics, Auto electrics/electronics, welding and fabrication works a great Advantage.
Other knowledge, additional competences
- Good knowledge of English language and Kiswahili will be an added advantage
- Sensitivity in handling and disposing of documents which may be important
- Reliability and good organisational skills, appropriate appearance and clothing
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Department: Operations (Workshops Unit)
Reports to: Workshop Supervisor
Liaises with: QA and QC Technician; Mechanics; Procurement
Duty Station: Kakuma, Kenya
Job Summary:
Reporting to the Workshop Supervisor the Workshop Supplies Technician will be required to manage the spare part store and suport mechanical works when free. This will iclude stock management and supervision of spare parts movements and control of stocks; store organization and space utilization and reporting on stock utilisation. The role will corrdinate with other key workshop staff to ensure that the spare part store is well managed.
Duties and Responsibilities
- Store & stock Management
- Workshop Spare Part Store Management
- Manage the spare part store (Store organization and space utilization).
- Manage the spare part stock (supervision of spare parts movements and control of stocks)
- Responsible and to organize stock security (Accountable for the spare parts in stock in the stores).
- Responsible for the completion of the workshop documents and other related matters according to SOPs recommendations.
- Ensure and maintain proper inventory system(kardex) and all parts issued/received are reflected immediately on to the stock card on a daily basis.
- Records all shipments of spareparts in-coming and checks with the packing list and provides information of any over, lost and damaged item.
- Take the responsibility of the stock only on the base of an effective / documented and signed inventory.
- Be the only person in possession of the store keys (copy are kept celled in a coffer).
- Be responsible to complete properly the Reception Slip / Issuing Slip / Stock Cards from All other stock related documents (and to sign them if written delegation of responsibility from the Workshop Supervisor).
- Keep and file a copy of each document relative to a stock movement or adjustment.
- Be responsible for / Insure discipline and security in the Spare Part Store (Strict limitation of access in the Store).
- Reporting
- Report immediately stock movement information to the LMIS and ICT officer.
- Establish strong working coordination with the workshop key staff (specially the Purchasing Officer to limit shortage and the LMIS and ICT Officer
- Transmit systematically and immediately to the LMIS and ICT Officer the required documents for registration in the database.
- Produce stock analyses, documents, and reports upon request of management.
- Inform immediately management of any fact that can have serious impact on the Spare Part Store activity.
- Establish permanent exchange with other workshop key staff. g) This job descriptions are not exclusive, it may include other task/job that may be assigned from time as a normal routine duties.
- Store/Tool Management
- Organize and optimize the available store space to facilitate the storage and flux of parts in the store. Take appropriate action if space is becoming insufficient.
- Insure the proper cleaning of the store.
- Take appropriate actions to improve spare part storage in the perspective of an improvement of the stock management (in coordination with the workshop manager).
- Organize the security of the stock by taking all appropriate measures. Limit stricly access to the Spare Part Store to authorized staff (Workshop Supervisor and Store Clercs). No unauthorize persons should be allowed in the stores at anytime for the security of the stores and assets inside the stores
- Organize the transparent and efficient storage of old parts. Ensure that dispatching of spares to the sub- offices are done in a timely manner. Prepares all spare parts requisitions/receiving forms/way bills/issue vouchers and job cards duly filled before the parts are issued or distributed. Arrange and keep all parts/tools in a systematic manner so that easy accessibility are maintained and avoid duplicating orders.
- Stock management
- Read and understand standard workshop SOPs / tools and system.
- Insure that SOPs / management and monitoring tools / Systems related to spare parts management are functioning.
- Insure the proper reception of parts.
- Insure the proper storage of parts and the management of locations. e) Insure the proper delivery / transfert of parts. f) Establish spare part purchasing request to recomplete the stock.
- Stock control
- Establish strong collaboration with the LMIS and ICT Officer to insure that PMS stock is reflecting the physical stock (all documents properly registered) and the Purchasing service to anticipate receptions and accelerate purchasing request.
- Insure the daily stock control of moved parts (parts received and issued during the day)
- Insure a regular statistical control on a relevant % of the stock at least every 2 months.
- Organize 2 times a year a total stock inventory (external control to be organized by the Workshop Manager).
- For each control, proceed systematically with a stock reconciliation (balance between physical / stock card and PMS stock)
- Inform the workshop Supervisor of any discrepancies / trace causes / request the authorization for a stock adjustment. Make sure that stores information will not be revealed to non-AAHI person at any time- any critical information should not be release to unauthorize person for confidentiality and require approval from the office.
Qualifications, Skills and Competencies
- Relevant diploma in mechanical engineering or Grade 1 technician in mechanics / stock management.
- Relevant experience in supervising spare parts /tools/store of similar size.
- Advanced notions in computer literacy / data processing (Word, Excel, Access)
- Ability to work with the ERP system
- English read / written / Spoken.
- At least 3 years’ work experience in a comparable position with references
Other knowledge, additional competences
- Sensitivity in handling and disposing of documents which may be important
- Reliability and good organisational skills, appropriate appearance and clothing
Method of Application
Interested candidates should email application letters and CVs (with 3 referees) addressed to recruitkenya@actionafricahelp.org to be received by 18th April, 2019. The email Subject Line must show the job title of the position applied for. AAH-K is an equal-opportunity employer. We thank candidates for their high interest in the opportunities we publish on our website. Due to the high number of applications we receive, we will only get back to shortlisted candidates. AAH-K does not charge a fee at any stage of the recruitment process nor does it use recruitment agents. Selection will be done on a rolling basis.
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