Job Vacancies at Africa Inland Child & Community Agency For Development

Reports to: Program Manager.

Job Purpose: To provide overall CCCD (Child Centered Community Development) project oversight, team leadership, management and ensure project & budgets plans are developed and implemented according to agreed standards and quality.

The job holder also ensures strategic alliances and partnerships are developed and maintained in order to achieve synergy and create adequate project visibility at the sub-county and county levels.

Project Coordinator Responsibilities:

Project Development & Management:

• Provide technical leadership and oversight of the implementation of Child Centred Community Development (CCCD) approach.
• Develop, maintain and monitor project plans & budget and project schedules.
• Lead annual planning and budgeting including developing detailed implementation plans.
• Develop phase out and sustainability strategies.
• Organize, attend and participate in relevant stakeholder meetings and fora.
• Participate in sub-county and county stakeholder engagement fora.
• Document and follow up on important actions and decisions from meetings.
• Assess project risks and issues and provide solutions where applicable, with the support of senior management.
• Initiate and participate in programme development activities, including concept notes and proposal writing.
• Participate in the development of project strategies and approaches.
• Capacity Building for staff, community and partners.
• Lead Lobby and Advocacy activities for the Community Engagement Alliance (CEA) grant
• Result: (Annual)Program plans are developped and implemented according to plan and budget and reports prepared meeting the requirements of HACA and (back-)donors, resources mobilized and capacity of staff and partners enhanced.

Monitoring and Evaluation

• Ensure project monitoring and evaluation activities are implemented according to organizational M&E systems.
• This includes timely submission of quality reports.
• Develop the project PMEL framework, specifically the Theory of Change (TOC).
• Document and share organizational learning, capturing challenges and lessons learnt during project implementation.
• Result: project monitoring, Evaluation and Learning (PMEL) system developed and implemented.

Financial Management

• Undertake expenditure monitoring in order to ensure prudent and optimal utilization of financial resources.
• Develop annual budgets and periodic financial forecast.
• Ensure compliance to applicable organizational and donor policies and procedures, including Finance, Procurement and programme.
• Result: project financial resources planed and monitored according to donor policies and procedures.

Sponsorship Management

• Build the capacity and work with community structures such as Self Help Groups and Community Facilitators to ensure quality management of Child Ambassadors (CAM) processes.
• Work with the sponsorship team to ensure quality and timely CAM correspondence.
• Result: child sponsorship system developed and quality of correspondences ensured.

Team Management and Administration

• Provide team leadership and performance management through coaching and mentorship.
• Provide administrative support as needed.
• Oversee day to day operations of the office.
• Result: Team leadership and management administered.

Project Coordinator Requirements:

• Bachelor degree in Development Studies, Project Planning and Management, Social Science or related field of study.
• 5+ years of Project/ Program Management experience in (child focused) community development;
• Minimum 5 years’ experience in community development, integrated project management including Livelihoods, Education, Health, Water, Sanitation and Hygiene (WASH) and Child Protection.
• Demonstrated experience sustainable development and group empowerment with experience in Self Help Group (SHG) and Cluster Level Association (CLA) approach.
• Excellent report writing skills.
• Experience in developing and working with Monitoring & Evaluation systems including M&E frameworks such as Theory of Change and Logical Framework.
• Exceptional verbal and written English communication and presentation skills. Knowledge of the local language will be an added advantage.
• Ability to work effectively both independently and as part of a team.
• Experience using MS Office package including Ms Word, Excel, Power point and Outlook as well as Computer Databases.
• Ability to work on tight deadlines.
• Demonstrated experience in building personal and professional networks;
• Proven track record in identifying, creating and capitalizing on funding opportunities;
• Experience in developing and implementing project phase out, exit and sustainability strategies;
• Good understanding of program, financial and operational management processes;
• Personal qualities of integrity, credibility, interpersonal and cross cultural sensitivity;
• Being a Christian adhering to the Christian identity.

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The position of Senior Accountant will primarily entail supporting all finance work in the Finance Department.

The position reports to the Finance Manager.

Key Responsibilities / Tasks for Accountant role

• Prepare and record asset, liability, revenue and expenses entries, and monitor balance accounts by verifying, allocating, and posting, reconciling transactions and resolving discrepancies for TVET institution / CSP ( Child Sponsored program) and any other.
• Summarize financial status by collecting information, preparing balance sheet, profit and loss and other statements.
• Secure financial information by completing database backups.
• Support the centres to adopt best practices in financial accounting and reporting through capacity building and other strategies.
• Carryout routine banking transactions and ensure timely completion and review of bank and cash reconciliations.
• Prepare and file bank reconciliation statements as well as cash certificates in a timely manner.
• Compute and prepare tax returns, ensuring compliance with payment, reporting and other tax requirements.
• Writing cheques and receipts.
• Debt collection.
• Assist in the preparation of the periodic (monthly) and consolidated annual budget for the region and properly monitor actual expenditure against the budgets.
• Support in implementing donor and Head Office financial directives as agreed from time to time such as partner financial management and cash and bank policies.
• Assist and participate in the organizational internal and external audits.
• Maintain an accurate fixed asset register and depreciation schedule for all assigned centres.

N/B: Undertake any other duty, which will be assigned from time to time.

Accountant Requirements:

• Over 8 years of relevant work and progressive experience preferably gained through working in a Non-Governmental Organization.
• A Bachelor’s degree in Business or Finance equivalent. Masters’ degree in relevant field will be an added advantage.
• CPA (K) Holder.
• Experience in using financial accounting packages especially QuickBooks (QB) and working in a computerized environment.
• Experience in using Advanced Excel.
• Experience in Grants Accounting.
• Ability to reconcile bank statements keenly, prepare standard financial reports on a regular basis.
• Strong analytical, interpersonal and organizational skills.
• Ability to work with no or minimum supervision.
• Proven ability to work well with a diverse range of internal and external stakeholders and to act ethically.
• Strong work ethic, based on proactive planning and personal responsibility.
• Customer service skills, a good communicator, Critical thinking skills, Time management skills.
• Personal qualities of integrity, credibility, interpersonal and cross cultural sensitivity;
• Being a Christian adhering to the Christian identity.