Assistant Contracts & Compliance Specialist at Nathan Digital

Experience: 2-3 years

Position Overview: Nathan Digital, a leading digital services provider in Kenya, is seeking a meticulous and experienced Assistant Contracts and Compliance Specialist to join our dynamic team. The successful candidate will play a crucial role in ensuring the integrity of our contracts and compliance processes, contributing to the smooth operation of our business and adherence to regulatory standards.

Responsibilities:

1. Document Controlling:
   • Organize, manage, and maintain all company documents, ensuring easy retrieval and accessibility.
   • Implement document control procedures to streamline processes and enhance efficiency.
2. Contract Management:
   • Assist in drafting, reviewing, and negotiating contracts with clients, vendors, and freelancers.
   • Monitor contract performance and compliance to mitigate risks and optimize outcomes.
   • Maintain a comprehensive database of contracts and associated documentation.
3. ISO Compliance:
   • Support efforts to ensure compliance with ISO standards relevant to the organization's operations.
   • Assist in conducting internal audits and assessments to identify areas for improvement and adherence to ISO requirements.
4. Registrations and Tenders:
   • Manage registrations with relevant authorities and regulatory bodies.
   • Coordinate the preparation and submission of tenders and proposals, ensuring compliance with tender requirements and deadlines.
5. Company Documentation:
   • Maintain and update company policies, procedures, and manuals in accordance with regulatory changes and organizational needs.
   • Ensure all company documentation is accurate, up-to-date, and easily accessible to relevant stakeholders.
6. PRO-Related Tasks:
   • Handle public relations and government liaison activities as required.
   • Facilitate the processing of permits, licenses, and other regulatory approvals necessary for the company's operations.
7. Risk Management:
   • Identify potential risks and compliance issues within contracts and operational processes.
   • Develop strategies to mitigate risks and ensure regulatory compliance.
   • Implement risk management frameworks and procedures.
8. Data Privacy and Protection:
   • Ensure compliance with data privacy regulations such as GDPR, CCPA, or local data protection laws.
   • Establish protocols for the secure handling, storage, and transmission of sensitive information.
9. Vendor Management:
   • Evaluate and onboard vendors, ensuring compliance with company policies and regulatory requirements.
   • Monitor vendor performance and adherence to contractual obligations.
10. Reporting and Analysis:
    • Prepare regular reports on contract performance, compliance metrics, and key performance indicators (KPIs).
    • Analyze data to identify trends, areas for improvement, and opportunities to enhance efficiency and compliance.
11. Internal Controls:
    • Develop and implement internal control procedures to safeguard company assets and ensure compliance with regulations.
    • Conduct periodic reviews and audits to assess the effectiveness of internal controls.
12. Ethics and Corporate Governance:
    • Promote ethical behavior and corporate governance principles throughout the organization.
    • Ensure adherence to codes of conduct and ethical standards in all contractual and business dealings.

Requirements:

• Bachelor's degree in Business Administration, Law, Compliance, or related field.
• Proven experience (2-3 years) in contracts management, compliance, or a similar role.
• Familiarity with ISO standards and compliance requirements.
• Strong attention to detail and organizational skills.
• Excellent communication and negotiation abilities.
• Ability to work independently and collaboratively in a fast-paced environment.
• Proficiency in document management software and MS Office Suite.
• Knowledge of Kenyan regulatory frameworks and procedures is preferred.