Logistics Assistant at Food for the Hungry (FH Kenya)

Job Purpose

To procure materials office supplies, equipment etc. to support and assist in logistic processes and related procedures for all FH Kenya cluster offices

Key Tasks and Responsibilities for the Logistics Assistant Job

• Purchase and distribution of goods and services
• To receive purchase Requisitions from staff, get quotations for items from suppliers based on the expenditure levels and purchase the required items as per set policies.
• To log all requisition orders in the order tracking sheet and submit to Logistics Manager as required.
• Will oversee the movement of procured goods to the field off ices in line with set guidelines.
• Initiate payments for the supplies/materials/ items received and prepares GRN’s to be signed by receiving programs.
• Maintain a list of all FH approved suppliers within Nairobi and Buuri cluster
• To supervise the logistics staff in the absence of the Logistics Manager.
• To facilitate transportation of staff and other visitors to various destinations as requested

Asset management:

• To update the asset list after every procurement
• To ensure that every asset is handed over to the requester with a dully signed issue form
• To maintain asset records, invoices, warranty documents, and other purchase history.
• To contact insurance for all asset insurance & maintain a database of all insured assets.

Security & Communication:

• To ensure radio communication system is adhered to in Nairobi.
• To maintain copies of all office keys, codes and contacts with office alarm system provider.
• Liase with the logistics manager for any security related issues.
• Perform any other duties assigned by the supervisor

Logistics Assistant Job Qualifications

• Vibrant personal relationship with Christ
• Knowledgeable in procurement regulations
• A team player, creative, innovative and a good negotiator.
• Ability to learn new concepts and ideas
• Strong working knowledge of computers and MS Office Suite

Education and Experience

• Business related degree and a diploma in purchasing and supplies
• A valid accident free license with over five years of driving experience.
• At least three years’ experience in a similar position.

Language Skills

• Proficiency in spoken and written English.