Procurement Manager at Duma works

Roles and Responsibilities

• Responsible and accountable for supplier registration and selection process. Can be consulted by the supplier when registering and when assessing the supplier against company requirements. And informed about the recommendations implemented by the supplier.
• Informed about supplier evaluation criteria, supplier evaluation score and the approved suppliers that remain in the database. 
• Responsible and accountable for updating and archiving supplier evaluation, inactivating supplier, monitor supplier performance and come up with supplier performance evaluation report.
• Consulted during a major concern and to check if the concern is legitimate.
• Responsible and accountable for commodity purchase opportunity process
• In the purchase order Checking for matching opportunities, preparing and sending purchase order to supplier, receiving and updating system with signed purchase order together with supply plan, checking if PO has been fulfilled and sending the process through to AP and closing and archiving the purchase order
• Study recommendation paper and markets
• Negotiation with suppliers.
• Informed about the matching opportunities lists and proceed to purchase opportunities as appropriate.
• Gather information and update the database to develop commodity data and markets of interest and fill market commodity information template
• Informed about matched sales orders through order execution summary
• Informed when customer complain goes to CA/PA process
• In charge of General procurement for all departments.
• Informed about and controls all purchase order activities.

Procurement Manager KPI’s

• Amount of relevant information given to trader
• Number of purchase opportunities brought in, number of purchase opportunities converted to purchase order
• Number of new suppliers brought in, number of new suppliers registered and selected
• Total complaints handled and solved through CA/PA
• Number of suppliers/ trade that have defaulted
• New markets/ products purchased
• Amount of money saved from previous year general procurement to current year
• Number of complaints from departments of lack of service.

General KPIs

• Number of ideas, new processes, document changes, problems solved
• Timely handover of information/ documents to the respective depts./ individuals
• Timely and valid Input to departmental meetings
• Time given to company and projects
• Speech and Language use/ behavior at office with external and internal members
• Values shared
• Training and development undergone
• Assistance provided to internal and external auditors.

Requirements

• Bachelors Degree from a related field.
• 5-10+ years experience working in the procurement field.
• Experience working in a food or agriculture related background.