- Logistics and equipment
- Establish and manage the Asset Register of all equipment, including loaning items to staff and consultants
- Lead on procurement, ensuring application of Procurement Policy
- Conduct bi-annual inventory audits of all assets
- Office management
- Develop, track, and reconcile a ground transportation system/approach for programmes
- Coordinate and maintain the SIM/mobile plans for programmes
- Administration and IT
- Establish and maintain document management system (for example using Podio, Dropbox) for programmes.
- Ensure all client deliverables are stored appropriately
- Establish and maintain protocols for back-to-office reports (e.g. MOMs, field trip reports, etc.) to programme teams
- Liaise with Integrity’s IT Manager (London-based), as needed, to address network issues
- Personnel / Human Resources
- Liaise with HQ Project Officers to manage logistics for visiting Integrity staff and consultants (incl. supporting accommodation, travel logistics, transport etc.)
- Responsible for coordinating the inductions of programme consultants
- Responsible for coordinating performance management in support of Line Managers and consortium partners of programmes
Operations management (50% LoE)
- Security and operations
- Monitor and assess local (NBO) and regional security situations, liaising with programmes teams and partners
- Coordinate and manage all local (NBO) and regional security requirements in liaison with Integrity Operations Manager
- Coordinate and update regional Risk matrix, in liaison with Integrity’s Operations Manager, PD, and TL
- Track the safety of and ensure regular communication with local (NBO) and regionally-based personnel
- Update the programme Standard Operating Procedures (SOPs) and track their application
- Liaise with British High Commission, Integrity partners, as well as Integrity security and operations staff on behalf of programmes, as needed
- Coordinate the delivery of all safety, security and operations protocol trainings for programme personnel
- Budgeting and finance
- Manage and forecast programme annual budget on a quarterly basis, with support of the PD
- Coordinate programme cash requirements, working in coordination with the PD and TL
- Establish and manage systems for client, consultant and partner input and output invoicing, in coordination with the PD
- Establish and manage systems for budget tracking and reconciliation, with support of the PD
- Manage Petty Cash
Services (20% LoE)
- Delivery of milestones
- Support the TL on monitoring workplans and identifying gaps for additional resourcing to deliver milestones for programmes
- In consultation with the TL, coordinate internal and external quality assurance of key deliverables
- Support the TL in maintenance of Contract Deliverable Matrix
Experience
- Minimum five (5) years’ experience working in international environments, ideally in Horn of Africa region
- Strong programme management background, including the coordination of multi-year prime contracts, with responsibilities in operations, logistics, finance, and/or administration
- Experience of security and risk management is desirable
Competencies
- Demonstrable technical skills in risk management, logistics, IT, finance and admin
- Experience of research, monitoring and evaluation projects/programmes is desirable
- Excellent communication skills
- Proven writing aptitude
Languages
- Written and oral fluency in English
- Competency in Somali desirable
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