Project Assistant I- Cash Voucher at World Vision Kenya

Purpose Of The Position

To assist the Project Officer in coordinating all Food Assistance Programs in the area of operation in the district(s) and ensure compliance to Donor and World Vision requirements /guidelines

Major Responsibilities:(please define in output format – 1-10 things of what you expect to see as a resultof this position)

• Assist with the coordination and Food Aid programme implementation in the area of operation/region.
• Co-ordinate with other Relief and Development Agencies, Local Authorities and Government stakeholder in the district in ensuring that food security and development intervention strategies are targeted to the appropriate target population.
• Co-ordinate and foster relations with other World Vision Somalia Programs in the district as to ensure proper allocation and sharing of resources.
• Assist Project Officer, Commodities Officer, other Program Managers, Coordinators and district teams to plan, implement, monitor and evaluate approved activities as per programs design.
• Ensure programme compliance to Accountability standards.

Key Outputs/Responsibilities

(Accountabilities and results)

Weight (%)

Assist with the coordination and Food Assistance (Voucher) programme implementation in the area of operation/region.

• Distribution plans shared with stakeholders and distribution staff on monthly basis and in time
• All commodity receipts, dispatches and distributions (actual vs planned), monthly reports by district based commodity staff by site are reviewed on a monthly basis.
• Reports on beneficiary data, and trends as well as on any best practices or lessons are shared.
• Use of resources (human and material) allocated to the region supervised and accounted for.

30%

Co-ordinate with other Relief and Development Agencies, donor engagement, Local Authorities and Government stakeholder in the region in ensuring that food security and development intervention strategies are targeted to the appropriate target population.

• Approved plans, monthly reports and figures shared with key stakeholders.
• Information on types of interventions, beneficiaries, commodities being distributed, challenges , etc are shared
• Set meetings on stakeholder coordination and feedback attended as requested
• Feedback minutes and reports shared with Project Officer and Commodities Officer

20%

To co-ordinate and foster relations with other World Vision Somalia Programs in the district as to ensure proper allocation and sharing of resources.

• Approved plans, monthly reports and distribution figures shared with other departments as appropriate.
• Information on types of interventions, beneficiaries, food security, security related issues, nutrition and health issues, challenges , etc, are shared with other WV S departments
• Implementation of the food component to support the nutrition and health component is carried out in close collaboration with the WV S Nutrition staff.
• Joint monitoring and review meetings held

10%

Assist Project Officer, other Program Managers, Coordinators and district teams to plan, implement, monitor and evaluate approved activities as per programs design.

• Monthly monitoring plans; monthly distribution plans; monthly dispatched plan submitted as per agreed schedule with WFP and sector managers
• Identified training needs, designing and implementation needs for district staff are provided to Programme managers, and Coordinators at beginning of programme and monthly, or as when identified.
• Programme managers and coordinators are advised on the implementation of scheduled activities

20%

Ensure programme compliance to Accountability standards.

• All commodities and other materials earmarked to target populations are properly handled, stored, transported, distributed, tracked, fully accounted for and reported on according to World Vision standard procedures and Donor policy.
• Regular visits conducted to target communities to gauge perceptions and experience of programme implementation
• Review and submission of the Humanitarian Accountability reports, monthly CSS, bi-monthly PDM Reports, and other narrative reports to WFP and SOs conducted following the agreed protocol.

20%

Other Competencies/Attributes

• Demonstrates well-developed interpersonal skills, excellent communication skills, both verbal and written, as well as negotiation skills
• Must adhere to set security standards
• Ensure a gender perspective in the scope of work
• Ability to work in and contribute to team building environment
• Cross – cultural sensitivity, flexibility and emotional maturity
• Ability to exhibit exemplary life style as interpreted in specific local cultural context
• Perform other duties as required

Qualifications: Education/Knowledge/Technical Skills and Experience

Education

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training

• Educational level required: Diploma/ certificate in Social Studies, Community/Public Health, Nutrition, Nursing, or Development Studies,
• Technical Training qualifications required: Nutrition, Community Development /Public Health
• Professional technical skill desired: Excellent organizational, negotiation skills and strong interpersonal skills (certification)

• Experience: Minimum ONE year work experience in Nutrition, Community Development and Public Health
• Other:
  
  • Working knowledge of English, and local language.
  • Computer literacy

Working Environment / Conditions

• Work environment: Office-based with frequent travel to the field
• Travel: 50 % Domestic, with some international travel, as required.