HR Officer at IntraHealth International

SUMMARY OF ROLE

The HR Officer is responsible for providing human resource services to managers and employees within the organization.  S/he is also responsible for maintaining employee human resource systems and records and coordinating the HR administration function. The position holder reports to the Human Resources Manager

ESSENTIAL FUNCTIONS

• Assist in updating of HR policies and procedures in line with the local labor laws and HR best practices
• Carry out inductions for all new staff and exit interviews for staff leaving the organization ensuring all documents are filed properly for future reference
• Coordinate and organize all HR events in liaison with the HR Manager i.e. farewell parties, end of year parties, happy hour, team buildings etc
• Carry out HR administration duties which include monthly leave reports and timesheet analysis reports
• Support in the updating of the HR systems (Ultipro) on a monthly basis with any staff changes
• Ensure all human resource records and files are well maintained and updated as per the policies
• Ensure efficient administration of medical & pension schemes ensuring all staff claims and issues are dealt with promptly
• Support the implementation of organization security policy and OSH Act
• Ensure security of the office premises at all times in liaison with the security firms
• Ensure adequate supply and safe custody of all office equipment and stationery at all times
• Coordinate travel and accommodation needs for all staff and  visitors

• Coordinating the recruitment process; preparing interview files,  contacting candidates for interviews and guidance to hiring managers
• Coordinate the performance management system within the organization ensuring all employees are appraised within the set timelines

Education & Experience

• Bachelors degree in Human Resource Management, Business Management or equivalent relevant field
• At least 3 years working experience in managing a busy HR department with a thorough understanding of HR function process
• A registered member of Institute of Human Resource Management
• Good understanding and knowledge of the Kenya Labour Laws
• Able to exhibit a high level of confidentiality
• Proficiency in Microsoft office (Outlook, Word, Excel, and Power point)
• Ability to handle multiple tasks simultaneously with prioritization
• Self motivated and able to adapt to change quickly