Procurement Assistant at Zetech University

Ref: ZU/10/25/19

Key Responsibilities

Reporting to the Procurement Officer, the position holder will, among other duties, be responsible for:

• Preparation of Request for Quotation, Initiations to Bid, Requests for Proposal and co-ordination of their timely dispatch.
• Collecting, analyzing and circulation of quotes, bids and proposal for evaluation
• Assisting with the coordination with the selected bidder to ensure completion of administrative processes including Bid Security, contract award notices and that contract documents are distributed accordingly
• Receiving the approved requisitions and processing the appropriate documents procedures for local or oversea purchases/services/contracts
• Checking and classifying the precedence of the requisition and process based on priority.
• Coordinating with requestors and make sure the right specifications for materials/items needed are given.
• Providing purchased materials to the responsible receiving office and do all actions for completing the process
• Coordinating with suppliers to ensure correct and timely delivery of goods and services as ordered
• Proper documentation and maintenance of all supply documents including Requisitions, Quotations, LPOs, Invoices and Delivery note awaiting payment.
• Maintaining appropriated records to ensure that procurement process, decision, and contractual agreement are accurately documented for accountability and audit purpose
• Maintaining complete updated purchasing/supplier records/data and pricing in the system.
• Monitoring and analyze supplier performance and present detailed reports on recommendations
• Preparation of various information and statistical reports

Qualifications, Skills and Experience

• A minimum of a Bachelors degree  in Purchasing and Supplies or a related area
• CIPS qualified or in pursuit of the same will be an added advantage;
• Professional membership will be an added advantage;
• Minimum 1 year previous experience in a similar role;
• Working knowledge of the Internet and MS Office Suite;
• High levels of integrity;
• Commercial and financial acumen
• Excellent negotiation and communication skills;
• Hands on approach to all tasks;
• Ability to take a proactive approach to overcome challenges and achieve results;
• Can work long and odd hours.