Project Accountant at Danish Refugee Council

Responsibilities for the Project Accountant Job

• Sub grantees Management

• Management of sub grantees by ensuring financial reports are received on time as per specific contracts and properly filed for future reference, reviewing financial reports and support documents, follow up on any matters arising from received documentation.

• Play a supporting role in Grant Kick off and Close-Out meetings, as well as in general grant management meetings.

• Monitor partners budget absorption to ensure accurate tracking of implementation, progress and timely alerts to potential challenges/obstacles

• Ensure comprehensive grant files are maintained up to date

• Tracking of funds disbursements from donors and to partners

• Act as a liaison with the various implementing partners on financial and compliance issues

• Provide standard reporting templates to partners

• Consolidation of partner’s financial reports and reconciliation to DRC financial reports (BFU).

• Coordinate all internal, external grant review and audit processes to partners

• Finance operations

• Maintain cashbooks as recommended and ensure timely submission to DRC Country Office

• Monitor petty cash and conduct weekly cash counts.

• Ensure cash counts are at least done once per week and at the end of each month before closing cashbooks.

• Monitor cash-flow and ensure timely Kakuma programmes cash requests to Country Office

• Ensure that there are proper supporting documents for all the transactions.

• Ensure costs are shared fairly, transparently and consistently according to DRC and donor policies.

• Ensure timely payment of salaries, suppliers, partners, etc.

• Supervise the submission of financial scanned vouchers to Country Office

• Monitor liability control accounts on monthly basis and ensure timely clearance of any outstanding balances.

• Preparation of quality financial reports and submission to Country Office for approval before submitting to the donor on timely basis.

• Ensure that accurate financial information is provided for purpose of planning, budget development and expenditure controls.

Project Accountant Job Qualifications

• Bachelor of Commerce (Finance/Accounting option); Business management qualification such as CPA, ACCA or equivalent is an added advantage

• At least 4 years’ relevant experience in a similar role.

• Experience working with NGOs and donor-funded projects

• Experience in working in a consortium and with implementing partners

• Demonstrated experience in capacity building and mentoring.

• Fluent in written and spoken English.

• Excellent interpersonal and teamwork skills, working with different groups and nationalities.

• Good knowledge of excel and other analytical tools

Essential Competencies

• Excellent interpersonal and teamwork skills, working with different groups, partners and nationalities.

• Strong initiative and self-motivated, with a strong commitment to teamwork and humanitarian principles.

• Flexible, enthusiastic and willingness to learn from others.

• Ability to multi-task and cope with competing demands under tight deadlines.

• Identify priority activities and assignments, adjust priorities as required.

• Ability to establish and maintain good working relationships in a multi-ethnic, multi-cultural and multi-disciplinary environment.