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  • Posted: Jan 25, 2017
    Deadline: Not specified
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    The International Rescue Committee is a global humanitarian aid, relief and development nongovernmental organization.
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    Commodity Tracking and Reporting Officer

    Working under the guidance and supervision of the Nutrition Manager, the Commodity tracking and reporting officer will be directly responsible to manage the receipt, storage, dispatch, distribution monitoring, documentation, accounting and reporting of commodities(Food and NFI) for the nutrition program. In liaison with the nutrition officers take lead in commodity management for all the nutrition program commodities which include (IMAM) program, nutrition surveillance, hospital feeding, nutrition education & counseling and promotion of maternal infant and young child nutrition in the camp.

    Key Responsibilities

    • Track all commodities form point of origin to destination, counting all commodities received and comparing counts to waybills and other legal documents.
    • Ensure file claims for loss or damages, documenting such losses and verifying their disposal according to the procedures or expectations of the donor and IRC management.
    • Ensure proper management of all 8 nutrition warehouse in Kakuma nutrition programming to ensure safe, orderly, clean and vermin-free storage.
    • Ensure inventory control is maintained and conduct at least biweekly physical inventories to ensure that losses are controlled in storage.
    • Design, if necessary, and implement an orderly food, NFI, system for the controlled dispatch of commodities from warehouse under IRC supervision.
    • Ensure that distribution plans are prepared to ensure the timely delivery of the required commodities at each distribution sites.
    • Ensure complete lists of all program beneficiaries, including types, quantities and dates of ratios received by each(as verified by signature or thumbprint of the beneficiary) and reconcile with original consignments are properly maintained.
    • Manage field to verify that distribution has occurred according to the intentions of the donor and IRC, noting anomalies and taking swift action to notify the Nutrition Manager when abuses are suspected.
    • Produce required weekly, biweekly, monthly commodity reports for submission to WFP, being available to prepare additional reports as requested by the Nutrition Manager.

    Bachelor degree in Supply chain management, business administration, warehousing, M&E, accounting or any related degree from a recognized University.

    Required Experience & Competencies:

    • Minimum 2 years work experience in Nutrition commodities programming and logistics, preferably within busy NGO context.
    • Past experience preferably with a busy NGO or a UN agency in handling of Food commodities and commodity tracking/accounting.
    • Knowledge of major donor regulations pertaining to commodities accountability and reporting.
    • Must experience in dispatch and logistics planning, warehousing, storekeeping, bookkeeping and computer knowledge especially spreadsheets and commodity tracking systems or statistics packages.
    • Must have good Knowledge in computer packages and basic analysis skills especially with Ms Access, Excel and Word.
    • Must have excellent planning, organizing and implementing skills
    • Should be a problem solver and have good analytical skills.
    • Ability to effectively rapport and relate to donors, NGOs and counterparts.
    • Strong report writing and team working skills.
    • Ability to work in hardship areas (previous experience in a camp setting will be an added advantage)

    Method of Application

    Interested and qualified? Go to International Rescue Committee on chm.tbe.taleo.net to apply

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