Donor Reporting Officer at Save the Children

Role Purpose

The Donor Reporting Officer for the ongoing emergency response will support the Donor Reporting Coordinator in the development of narrative and financial donor reporting, working closely with the Program Managers, Technical Advisors, the Awards Coordinator, Finance team, Operations team and the MEAL team in ensuring reports, both narrative and financial are compliant to donor requirements and tally, are of high quality and are submitted on time.

In addition, the Reporting Officer will support with the production of regular information and communications material including sitreps and other internal and external communications updates and materials as required. The post holder may also be required to support the Advocacy and Communication teams with reporting as required by the Advocacy, Media & Communications Manager.

Scope Of Role

Reports to; Donor Reporting Coordinator

Reporting to: N/A

Budget responsibility: N/A

Dimensions: Save the Children works in all regions of Somalia/Somaliland with a current staff complement of approximately 350 staff and current expenditure of approximately $ 45 million each year

Key Areas Of Accountability

• Support in the coordination of reporting activities for the country office, especially related to ongoing emergency response;
• Support the Donor Reporting Coordinator to manage the core business processes on reporting and to ensure that reports are developed in a timely manner and with realistic deadlines, and that these are communicated and understood;
• Prepare and circulate the reporting tracker and schedules with the relevant persons, and on a timely basis;
• Provide reporting guidelines, templates and provide support, training and clarification on reporting guidelines, templates and schedules;
• Assist in the preparation and editing of all donor reports by compiling field level information;
• Ensure that reports are developed in coordination and consultation with the technical advisers and operation teams (finance, MEAL, logistics) and that necessary inputs are adequately provided and review and signoff processes are thorough and adhered to;
• Review draft reports submitted from the field and provide technical support to improve on the quality of the information provided, coherence and completeness of the reports;
• Ensure that donor reports are in compliance with internal SC requirements and any relevant external donor requirements;
• Gather and analyse information about donor responses to reporting guidelines, trends and preferences in reporting and disseminate this information to the relevant staff;
• Liaise as needed, with the relevant team members in the field (project managers, operations team and finance and awards team) to ensure that they provide additional information requested by the donors/member to complete reports;
• Contribute to documentation of lessons learnt and best practises for the country program;
• Maintain a database of the final versions of reports submitted and approved by the donors;
• Periodically monitor the donor reporting processes and document challenges encountered and recommendations for improvement;
• Participate in capacity building plans on reporting to the teams involved in reporting;
• Perform other related duties as required.