Secretary at CoreTEC Systems & Solution

Responsibilities for the Secretary Job

• using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to
• produce correspondence and documents and to maintain presentations, records, spreadsheets and databases;
• devising and maintaining office systems;
• booking rooms and conference facilities;
• using content management systems to maintain and update websites and internal databases;
• managing and maintaining budgets, as well as invoicing;
• liaising with staff in other departments and with external contacts;
• ordering and maintaining stationery and equipment;
• sorting and distributing incoming post and organizing and sending outgoing post;
• Arranging travel and accommodation for staff or customers and other external contacts; booking rooms and conference facilities.
• organizing and storing paperwork, documents and computer based information;
• photocopying and printing various documents, sometimes on behalf of other colleagues;
• recruiting, training and supervising junior staff and delegating work as required;
• manipulating statistical data;
• Arranging inhouse and external events.

Qualifications for the Secretary Job

• strong organizational skills;presentation skills and attention to detail;
• the ability to plan your own work, work on your own initiative and meet deadlines;
• the ability to manage pressure and conflicting demands and prioritize tasks and workload;
• oral and written communication skills;
• tact, discretion and respect for confidentiality;
• a pleasant, confident telephone manner;
• teamwork;
• reliability and honesty;
• Project management skills.
• Academic qualification:
• Degree or Diploma in Secretarial, Office Management, Administration or related field