Office Manager at HCS Affiliates Group

Our client, an on-demand Courier Service that delivers products ordered through their mobile app seeks to recruit an Office Manager

You’ll have the job of your life while working together towards our shared vision to give everyone easy access to anything in their city. We welcome top performers that will bring new ideas, diverse perspectives, and provide you the opportunities and freedom to grow and make a real impact on millions of lives… all while having fun!

We believe that diversity adds incredible value to our teams, our products, and our culture. We know that the best ideas and solutions come by bringing together people from all over the world and by fostering a culture of inclusion where everyone feels heard and has the chance to make a real impact. It's because of this that we are committed to providing equal opportunities to talent from all backgrounds.

In your application, please feel free to note which pronouns you use (for example: she/her/hers, he/him/his, they/them/theirs, etc.).

Your Work-life Opportunity

We are looking for a talented and passionate Office manager to be our Culture Ambassador, organize and coordinate administration duties and office procedures in our Kenya Offices in Nairobi and Mombasa. Your role is to create and maintain a pleasant work environment, providing high levels of organizational effectiveness, communication and safety. And ensure the smooth running of the office and help to improve company procedures and day-to-day operation

BE A PART OF A TEAM WHERE YOU WILL:

• Organize office operations and procedures
• Coordinate with IT department on all office equipment
• Liaise with facility management vendors, including cleaning, landlord, catering and security services
• Give support to the facilities coordinator for maintenance vendor escalation.
• Ensure correct vendor accountability
• Give support to in-house events or celebrations and conferences
• Detect and fix office related issues
• Ensure having a great working environment, following sustainable practices
• Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office standards.
• Keeping the office organized and clean with the cleaning staff support.
• Oversee and support all administrative duties in the office and ensure that office is operating smoothly
• Onboarding newbies and ensuring their support during their first days;
• Manage office supplies inventory and place orders as necessary
• Identify opportunities for process and office management improvements.
• Manage reception and guests to the office
• Develop and maintainpositive relationships with employees and the HR team in HQ
• Be the first point of contact for employees for onboarding and HR-related policies and processes

Requirements

• 2/3 years’ Experience as an Office Manager.
• Attention to detail and problem solving skills.
• Strong organizational and planning skills in a fast-paced environment.
• Excellent time management skills and ability to multi-task and prioritise work.
• Written and verbal communication skills in Kiswahili and English.
• A creative mind with an ability to suggest improvements.
• Proficient user of full Google Drive applications with the ability to quickly adapt to working with new systems.
• Proactive and can-do work attitude.

What You’ll Find Working With Us

• Gas: We work with energy, innovation and passion for what we do. We are committed.
• Care: We act in the best interest of a sustainable future.
• Good vibes: We always see the positive side in every situation and act with fairness and honesty with everyone regardless of gender, sexual orientation, religion, and abilities.
• Stay Humble: We embrace mistakes and feedback to learn from them.
• Glownership: We roll up our sleeves and get work done no matter our position and level.

If you believe you match these values, we look forward to meeting you!