Accounts Assistant at Elizabeth Glaser

Job Summary

To support the Accountants in ensuring that financial and accounting operations of the EGPAF Field Office are in strict compliance with EGPAF policies and procedures and specific donor rules and regulations. Also strive to ensure efficient and accountable use of donor funds

Responsibilities for the Accounts Assistant Job

Accounts Payables

• Assist in timely processing of staff advances for travel and activities
• Assist in timely processing of activities participants mobile payments
• Assist in Processing of supplier invoices within agreed timelines

Accounts Receivable

• Assists in collection and review of Field Expense Reports, ensuring the validity and accuracy of all submitted expenses
• Assists in accurate posting of the advances liquidating expenses to QuickBooks

Cash/Bank Management

• Conducts surprise cash counts
• Ensure timely banking of any unspent amounts refunded by staff as well as any cheques written in favor of the foundation for various transactions.

Statutory Requirements

• Ensure all statutory remittances are paid on time, and that accurate amounts are paid
• Maintain and update statutory remittances file, conducting period audits of the files to ensure ability to satisfy any statutory scrutiny

Monthly Reporting activities

• Timely posting of all transactions as well as ensuring consistency, accuracy and completeness of such transactions.
• Ensure field offices meets all reporting deadlines for Quick Books end of the month Reports
• Support the Audit/Compliance Review Exercises

Qualifications for the Accounts Assistant Job

• Minimum Diploma in related Business Field or CPA IV or equivalent
• Excellent communication skills
• Well developed interpersonal skills
• Strong work ethic and ability and willingness to work long hours
• Able to work in team settings and willingness to learn
• Cross-cultural competence as demonstrated by confidence and ability to make relevant presentations to diverse audiences
• IT Savvy, including accounting soft wares
• Willingness to travel