Administrative Associate at Bridge International

What You Will Do: 

• Work Closely with the Admin Manager to get training dates for different departments.
• Liaise with other departments to send their training needs at least 7 working days before kick off to training.
• Prepare budgets for training.
• Ordering, purchasing, receiving, dispatching and stocktaking of materials, goods and consumables.
• Supervision of corporate staff and trainees feeding program.
• Ensure sufficient availability of the training materials.
• Ensure the general wellbeing of the trainees.
• Process transport reimbursement to trainees.
• Ensures training rules and regulations are well adhered to.
• Supervision of the Admin Assistant, Patron, Cleaners, Cooks and Security guards.
• Managing the wellbeing of the customers on site whether training is on or not.
• Maintaining inventory and supervising onsite repair work.
• Undertaking other related duties as determined by the Administration  Manager. 

What You Should Have: 

• A diploma or higher diploma in Business administration or social sciences.
• At least two years’ experience handling administrative duties
• Proficiency in Ms Office
• Fluency in both English and Swahili, written and spoken
• Ability to multi task
• Good judgment in trouble shooting, problem solving, awareness of own limitations, strong inter-personal skills and internal motivation essential
• Knowledge of principles and practices of basic office management
• Communication skills - written and verbal
• Planning and organizing skills
• Good Prioritization skills
• Problem assessment and problem solving ability
• Information gathering and information monitoring skills 

You’re also

• A detailed doer – You have a track record of getting things done.  You’re organized and responsive.  You take ownership of every idea you touch and execute it to a fine level of detail, setting targets, engaging others, and doing whatever it takes to get the job done.  You can multi-task dozens of such projects at once and never lose sight of the details.  Likely, you have some experience in a start-up or other rapid-growth company. 
• A networking mastermind– You excel at meeting new people and turning them into advocates.  You communicate in a clear, conscientious, and effective way in both written and oral speech.  You can influence strangers while a single conversation.  Allies and colleagues will go to bat for your ideas. 
• A creative problem-solver– Growing any business from scratch comes with massive and constant challenges.  On top of that, Bridge works in volatile, low-resource communities and runs on fees averaging just $6 a month per pupil.  You need to be flexible and ready to get everything done effectively, quickly, and affordably with the materials at hand.  Every dollar you spend is a dollar our customers, who live on less than $2 a day, will have to pay for. 
• A customer advocate– Our customers – these families living on less than $2 a day per person – never leave your mind.  You know them, get them, have shared a meal with them (or would be happy to in the future).  You would never shrink back from shaking a parent’s hand or picking up a crying child, no matter what the person was wearing or looked like.  Every decision you make considers their customer benefit, experience, and value.
• A life-long learner – You believe you can always do better.  You welcome constructive criticism and provide it freely to others.  You know you only get better tomorrow when others point out where you’ve missed things or failed today