Administration Officer at Aga Khan University (AKU)

Position Summary;

This is a mid-level management position. The position is required to provide administrative and secretarial support to the Director, Centre of Excellence in Women and child Health: and to support the programme managers under the Centre of Excellence in Women and Child Health. AKU.

Key Responsibilities:-  

• Effectively planning and scheduling appointments in the Director's calendar
• Prepare a daily program folder containing documents related to meetings taking place on each day
• Receive, sort and route incoming mail and faxes
• Attend to all incoming and outgoing calls
• Take initiative, where appropriate to respond to mails that need not involve the Director
• Prepare draft communication for the Director
• Organizing meetings. Conferences and seminars
• Facilitate procurement management
• Petty Cash Management
• Research support to the office of the CoEWCII, AKU East Africa and the project units

Requirements;

• Bachelor's Degree in Management, Communication Studies, Public Relations. Office Administration or other relevant field
• Computer literacy is mandatory with very good practical skills in Ms Office Applications
• Two years' experience in administration Personal Attributes
• Strong interpersonal and Public Relations skills
• Ability to set priorities and work with minimum supervision
• Good written and verbal communication skills