Personal Assistant at Lan-x Africa Limited

Personal Assistant Job Responsibilities

• Handling Directors’ day to day office affairs, meetings, arranging bookings of flights locally and International.
• Organizing for Boardroom meetings and necessary requirements for Directors.
• Manages the flow of information and memos received or going out of Managing Director’s Office.
• Information Preparation: will be responsible for preparing information for internal and external distribution.
• This may include letters and memos, compiling data for reports, creating presentations, writing reports and speeches, and any other information/preparation required.
• Budget Management: will be responsible for management of the MD’s departmental budget, tracking monthly expenditure, variance analysis and reporting and supporting the MD’s office in preparation of the annual departmental budgets.
• Records Management: will be responsible for setting up and managing both electronic and paper filing systems for the Office of the MD, as well as Executive Team meetings recordkeeping requirements
• Discretion: position holder will be privy to information that must be protected, so being able to maintain utmost confidentiality and exercise discretion is essential for success in this job.
• Handling and keeping all companies related correspondence and records, both internal and external.
• Communicating and coordinating with clients/customers to ensure their requirements are attended to and resolved in a timely manner.
• Handle any personnel, staff-related matters and obtain quotations for varying items when required.

Requirements for the Personal Assistant Job

• Minimum of a Bachelor’s degree in any business course. Professional course will be an added advantage.
• Proven 2 years’ working experience in similar roles.
• Excellent time management and organizational skills.
• Excellent verbal and non-verbal communication in both English and Swahili
• Proficient with Microsoft Office / Microsoft Excel.
• Ability to be resourceful and proactive in dealing with issues that may arise.
• Self-motivated and willing to work under minimal supervision
• Excellent time keeper and customer oriented.
• Professional appearance.