Finance & Administration Manager at Palladium International

The purpose of the Project is to support implementation of Health Information Systems (HIS) innovations for patient and disease monitoring along the treatment cascade towards achieving HIV epidemic control in Kenya. This will be achieved through supporting the Ministry of Health (MOH), County Health Management Teams (CHMTs), and service delivery partners in strengthening HIS to set up HIS standards/interoperability framework; establish data exchange between HIS products; establish National Unique Persons Identification (NUPI); set up National Health Data Warehouses (NHDW); set up HIS Electronic Medical Records (EMRs), Laboratory Information Management Systems (LIMS), and the HIS products as prioritized by MOH.

The Project Has Five Key Objectives

• To support project implementation and progressive HIS data quality improvement for evidence-based decision-making
• To build capacity of health care workers and Service Delivery Implementing Partners with appropriate knowledge skills required to use, scale up, modify, support and sustain HIS
• To develop a national unique patient identification system based on the Integrated Population Registration System (IPRS).
• To develop and implement a plan to transition HIS maintenance and support to Service Delivery Implementing Partners and Counties
• To enhance Electronic Medical Records (EMR), National Health Data Warehouse (NHDW), Laboratory Information Systems (LIS) and Pharmacy Information Systems (PIS) capabilities to meet technical and user needs

Responsibilities

• Maintains financial and accounting systems and procedures in accordance with Palladium corporate requirements and USAID regulations
• Oversees annual FGGOL audit and prepares management responses on any queries
• Supervises and monitors the in-country finance and operations team activities ensuring that standard accounting principles are followed in carrying out financial transactions
• Maintains regular communications with the senior management team providing relevant and timely financial information for planning and decision making purposes
• Produces accurate and timely cash flow projections, financial and other reports as required for internal management, the headquarters office, and international donors, as appropriate and requested
• Oversees project procurements and administration of contractual agreements with vendors and consultants and other relevant parties
• Ensures sound contracts and grants management systems for awarding and executing agreements
• Prepares semi-monthly financial reports and submits to headquarters within stipulated dates in the calendar
• Files all travel vouchers, expense reports and financial reports
• Retains overall responsibility for receiving, documenting, and managing all stocks and commodities of the project, including forecasting and requisitions to guarantee optimal stock levels at all times
• Maintains accurate and up-to-date financial records, undertakes cash flow management, and prepares cash forecasts
• Processes suppliers and hotel payments
• Oversees and manages, disburses and reconciles office petty cash / field imprests
• Reviews and prepares budgets for related project activities
• Carries out banking duties as required
• Makes payments to participants at workshops
• Processes and coordinates monthly and timely payroll functions and statutory deductions and maintaining staffing files
• Ensures appropriate employment taxes are paid to appropriate country agencies
• Ensures implementation of and adherence of Human Resources policies including compliance with national labour legislation
• Keep personnel files updated
• Performs other duties as directed

Requirements

• Bachelor?s degree in business or finance. Master?s degree is an added advantage
• CPA qualification
• At least five years? finance and administration experience with USAID-funded programs
• Excellent knowledge of USAID compliance requirements, financial/budget systems
• Good knowledge and skills in Microsoft Office i.e. MS Excel, MS Word, MS Outlook
• Well-developed and effective organizational skills, including to ability to multi-task and work in a high-pressure environment
• Sound understanding / experience in financial processing and management
• Good interpersonal skills
• Kenyan National