Section Leader Administration and Logistics at Acacia Mining plc

CORE ACCOUNTABILITIES

• Ensure compliance with all Procurement Policies and Procedures.

• Provide purchasing/ shipping/ receiving support for field operations as required.

• Manage local and in-country supplier relationships for effective cost and purchasing strategies.

• Report any disputes, actions, or potential claims against the Purchase Orders or Supply Contracts.

• Liaise with field teams to ensure that field supplies (food, equipment and consumables) are available prior to commencement and throughout the programs.

• Oversee all importing and exporting procedures to ensure alignment with Acacia compliance standards & Kenya standards and regulations.

• Maintain proper filing and documentation for all in country administration and logistic functions including records of all company stores issues (equipment and consumables).

• Complete reconciliations of all company equipment and consumables periodically and report findings to the Exploration Manager.

• Responsible for monitoring of Company mobile phone usage and reconciliations at month end.

• Responsible for Company vehicle fleet operation (maintenance, registration, vehicle logs etc.) ensuring the safe and efficient carriage of personnel.

• Ensure that proper records are maintained of diesel and petrol usage in vehicles and generators including reconciliations at month end.

• Day to day management of the staff house, office and camps including supervision of direct reports (e.g. junior accounts, administration staff, cooks, cleaners and casual workers).

• Ensure that the Company health cover is current for all employees, and act as liaison between the Company and the Insurer.

• Create and maintain a database of employee contracts to ensure that all contract renewals are flagged with the appropriate manager.

• Responsible for accommodation bookings and travel requests for all staff and visitors.

• Coding and low level payment approvals with appropriate signatory level.

• Ensure that zero community-related incidents result from Acacia Exploration Kenya operations and no reputational damaging incidents occur.

• Actively contribute to ensure that there is an increase in the communities’ satisfaction with relationships with Acacia Exploration Kenya, and increase the use of local suppliers as far as possible.

• Participate in initiatives to improve safety and health, ensure safe work practices and timely incident/ accident reporting.

• Ensure that objectives are met by team members.

• Completion of performance monitoring and appraisal meetings.

• Ensure that team members comply with the Acacia Desired Behaviours.

ROLE REQUIREMENTS

Qualification Requirements:

• Degree or Diploma in Administration or any relevant field of study.

Experience Requirements:

• At least 10 years’ relevant experience in a role overseeing and maintaining administrative, personnel and logistical services.

• Extensive experience running remote camps and offices.

• Experience in exploration or extractive industry will be ideal.

Skills / Knowledge Requirements:

• Microsoft Office knowledge

• Must be detailed, methodical, organized and systematic

• Must have excellent communication and presentation skills

• Fundamentals of Procurement and Logistics

• Accounting and Auditing skills

• Knowledge of vehicle fleet management

• Office management and administration

• A good understanding of the local bylaws, legislation and Kenyan labour laws

• Time management scheduling and planning

• Ethical and must have high integrity

• Ability to work under pressure

• Customer and people focused

• Fluency and literacy in English

Note: This role is open to Kenyan Nationals