Stores Assistant at Council of Governors

Responsibilities for the Stores Assistant Job

• Reporting to the Procurement Officer, Stores Assistant will perform the following duties:
• Receive, check and sign for goods received from suppliers.
• Keep goods received in good conditions awaiting collection by user
• Prepare Stores Receipt Vouchers for payment to suppliers.
• Prepare Returned Stores Record.
• Coordinate Preparation of inspection and approval for technical items and goods/services above the threshold of Ksh 30,000.
• Coordinate the Issuance gate/issue note pass as a means of authorizing items to leave stores premises.
• Inform the user department on the availability of goods awaiting collection.
• Perform any other duty as directed by team leader.
• Keep stores under safe storage – secure from pilferage, contamination and deterioration.
• Ensure goods from suppliers are of the right quality and quantity according to specification.
• Keep records of receipts and issues of goods.
• Co-ordinate transport for delivery of goods to various counties for items received by the Council on their behalf
• Prepare monthly stores accounts that combine all the stores
• Update monthly stock issues records and send details to the team leader.
• Prepare the requisite documents to facilitate payments to suppliers.
• Participate in annual stock-taking.
• Monitor the stock of consumables and advise the team leader for replenishment
• Advise on retire boarded stores according to the Public Procurement Asset Disposal Act 2015 and Regulations.
• Participate in disposal committee meetings

Qualifications for the Stores Assistant Job

• A relevant professional course in procurement
• A member of the Kenya Institute of Management.
• Computer applications.
• A minimum period of three (3) years relevant experience.
• Meet the requirements of Chapter 6 of the Kenya Constitution.

Desirable Competencies:

• Accountability – takes responsibility for action and manages constructive criticisms;
• Client Orientation – works effectively well with CoG clients and stakeholders;
• Continuous Learning – promotes continuous learning for self and others;
• Communication – listens and communicates clearly, adapting delivery to the audience;
• Creativity and Initiative – actively seeks new ways of improving programmes or services;
  Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
• Performance Management – identify ways and implements actions to improve performance of self and others;
• Planning and Organizing – plans work, anticipates risks, and sets goals within area of responsibility;
• Professionalism – displays mastery of subject matter;
• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, and concerns and promotes equal gender participation;
• Technological Awareness – displays awareness of relevant technological solutions;

Contract Duration

The contract duration is for three years renewable annually subject to performance and availability of resources.