Finance Assistant at mHealth Kenya

This position will work closely with the Chief Finance Officer/Business Officer to support all finance activities within the organization.

He/She will be required to shadow the CFO and prepare all necessary documentation for financial transactions as stipulated by USG for funded projects.
The Finance Assistant will also provide administrative support for all operational activities and will support the projects administrator to ensure funds disbursed are properly accounted for prior to submission to the CFO and CEO for sign-off.
 

Key Responsibilities

• Initiate payment instructions and pay program expenditures;
• Manage banking transactions;
• Prepare bi-monthly financial reports;
• Perform periodic bank reconciliations;
• Ensure accurate financial records are maintained in compliance with mHealth Kenya Ltd policies and procedures;
• Prepare monthly field office wire request and budget;
• Enter transactions in QuickBooks;
• Maintain and update accrual information (vacation and severance)
• Maintain tax records and make timely payments;
• Review travel expense reports and other payment requests for approval;
• Track advance payments to ensure clearing of all advances;
• Provide financial guidance to program and administrative staff;
• Assist programs in preparing budgets;
• Perform additional duties as requested.
• Serve as the primary point of contact for all M&E activities for mHealth Kenya.
• Maintain and update the M&E system, on an ongoing basis. Generate needed reports to meet donor and other stakeholder requirements.
• Lead implementation of surveys, establish supportive supervision processes, oversee data collection, cleaning and entry procedures as per standard M&E practice at mHealth Kenya and consolidate lessons learned and make suitable recommendations for future program implementation.
• Oversee data collection and monitoring activities at the target regions of the project.
• Ensure program reports are submitted and disseminated in a timely manner, in line with established protocols.
• Develop and maintain relationships with key stakeholders such as implementing partners, academic institutions, and donors in the area of monitoring and evaluation.
• Provide overall technical guidance and coordination with CDC Project Officer on the implementation of the project monitoring and evaluation system.
• Ensure development and dissemination materials for sharing project related lessons learned and results, in a timely manner and in line with established protocols.
• Manage the design and deployment of potential evaluation activities in coordination with the M&E Officer in Seattle, WA and multi-disciplinary teams.
• Lead design of flexible systems to collect, store and analyze health data from multiple sources.
• Participate in the yearly development of a project work plan, including budgeting.

Required skills

• Demonstrated financial management and accounting skill
• In depth knowledge and experience with USG/USAID financial management, and reporting requirements.
• Working knowledge of US government contracting procedures, regulations, policies is required, including CFR and OMB circulars.
• Proficiency in Microsoft Office and QuickBooks is required
• Excellent oral and written communication skills

Required experience

• Bachelor’s degree in accounting, financial management or any other related field
• Part 3 CPA qualification
• Minimum 3 years work experience in project accounting of a USG/USAID funded project is a must