Grants Manager at Conservation International

The Grants Manager is a key information resource responsible for ensuring effective communications with all key stakeholders. S/he compiles information and responds to requests from partners and program and HQ staff and maintains complete, accurate and up-to-date filing and tracking systems.

This position does not supervise staff and duties are performed under general supervision.

Grant Award And Contracts Project Support

KEY RESPONSIBILITIES

• Develop materials and manage announcements of grants and subcontract opportunities.
• Implement systems and processes for receiving, reviewing and awarding subgrants and contracts.
• Monitor proposals including project approval/rejection and overall project status. Ensure senior staff are informed of deadlines, targets and workflow changes
• Review grantee technical and financial reports and provide related technical oversight. Coordinate site visits/desk reviews as needed.
• Manage legal/HQ review of agreements and ensure all necessary signatures are in place.
• Review and manage contracts amendments and additions.
• Manage grants close-out activities as directed.

Grants Administration And Monitoring

• Ensure complete, accurate and timely data and information is maintained in the grants system. Work with system administrators to resolve recording issues and recommend system improvements and efficiencies as needed.
• Process routine financial transactions including check requests.
• Assist in providing timely, accurate and relevant reporting, including budgeted to actual comparisons and status reports.
• Monitor existing grants for compliance with grant agreements and CI policies and procedures.
• Assist grantees/consultants with routine financial, compliance and system reporting questions. Provide training and support on as directed.
• Serve as a primary contact and manage day-to-day interactions with grantees and program, field and HQ colleagues.
• Maintain hard copy and electronic agreements and related files.
• Provide other administrative support as directed.

People And Resource Management Responsibilities

• This job does not directly manage staff but assists peers and may direct the work of interns, temporary employees, or contractors.
• Not accountable for an operating budget but tracks and monitors expenditures. Initiates check requests or similar routine transactions within established guidelines.
• Activities help manage public or private funds but not directly accountable. Familiar with the requirements of donor agreements and CI's donor related policies and procedures

Qualifications

• Bachelor’s degree in Business Administration, Finance, Accounting or related field.
• CPA.
• 4-6 year experience.
• Previous experience with a grants management system preferred.
• Team player and ability to work cooperatively with internal and external partners.
• Strong written and verbal communication skills.
• Highly organized and ability to multi-task, prioritize, and adapt to changing priorities.
• Strong attention to detail and problem solving abilities.
• Demonstrated ability to handle confidential and sensitive information.
• Strong Microsoft Excel and analytical skills.

WORKING CONDITIONS

• Work is performed in a typical office environment.
• Flexibility to work outside normal work hours to meet deadlines as needed.
• Up to 10% of local and international travel

CONTRACT DURATION

• 1 year with possibility of extension depending on performance and availability of funding

CI VALUES

We expect that all employees will embrace the values of our organization.

• Passion: We are inspired by nature and cherish the diversity of life in all of its forms.
• Respect: We respect and trust each other, and we embrace our diversity of cultures, talents, and experiences.
• Integrity: We act with integrity and are accountable for our actions.
• Optimism: We are optimistic about the future of life on Earth and are confident that, with our partners, we will achieve unprecedented conservation results.
• Courage: We tirelessly pursue our vision, taking bold action and persevering through challenges.
• Teamwork: We work together, recognizing that openness, collaboration and cooperation are fundamental to achieving a healthy and prosperous world for all.